Client Transport Services

{
    "tag": [
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    "id": "ocds-h6vhtk-04cea4-2025-03-03T11:23:20Z",
    "date": "2025-03-03T11:23:20Z",
    "ocid": "ocds-h6vhtk-04cea4",
    "description": "You must not contact anyone at the Authority directly in relation to this tender exercise, doing so may result in your exclusion from any further part in the procurement process. All questions must be raised using the provided Question and Answer facility within this notice. There is a requirement for Bidders to sign and return a Declaration of Non-Involvement in Serious Organised Crime. Also, to submit information so a Serious Organised Crime (SOC) procurement check can be conducted with Police Scotland. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=789939. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: All Bidders must sign and return Schedule 20 - Community Benefits to identify and deliver community benefits, relative to the value of the awarded business from the framework. The successful Bidders is required as part of their contract to provide community benefits in compliance with Midlothian Council requirements as set out in Schedule 20 - Community Benefits. (SC Ref:789939) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=789939",
    "initiationType": "tender",
    "tender": {
        "id": "MID/24/76",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Client Transport Services",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "60112000",
            "description": "Public road transport services"
        },
        "mainProcurementCategory": "services",
        "description": "Midlothian Council are inviting bids from suitably qualified, competent, capable and experienced suppliers who wish to be on a Framework Agreement to carry out Client transport services on behalf of the Council. The framework agreement is for the supply of transport services for the conveyance of: Children and young people to mainstream schools and schools for children and young people with Additional Support Needs (ASN) and other educational establishments. Adult Social Care clients to various establishments. Children and young people Social Care services clients to various establishments.",
        "value": {
            "amount": 15653870,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "title": "Taxi and PHC Services",
                "description": "Midlothian Council is inviting bids from suitably qualified, competent, capable and experienced suppliers who wish to be on a Framework Agreement to carry out client transport services for Lot 1: Taxi and PHC services. This Lot is for the supply of transport services for the conveyance of: Children and young people to mainstream schools and schools for children with Additional Support Needs (ASN) and other educational establishments. Adult Social Care clients to various services. Children Social Care clients to various services.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "30%"
                        },
                        {
                            "type": "price",
                            "description": "70%"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2025-08-06T00:00:00+01:00",
                    "endDate": "2027-08-05T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The option to extend for a further 2 x 12 months."
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                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false
            },
            {
                "id": "2",
                "title": "Coach and Minibus Services",
                "description": "Midlothian Council is inviting bids from suitably qualified, competent, capable and experienced operators who wish to be on a Framework Agreement to carry out client transport services for Lot 2: Coach and Minibus Services. This Lot may include but not restricted to the supply of transport for the conveyance of: Children and young people to mainstream schools and schools for children with Additional Support Needs (ASN) and other educational establishments. Adults Social Care clients to various locations. Children Social Care clients to various locations. Day Trips Excursions School to Hillend Snowsports Centre during and after school hours.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "30%"
                        },
                        {
                            "type": "price",
                            "description": "70%"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2025-08-06T00:00:00+01:00",
                    "endDate": "2027-08-05T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend for a further 2 x 12 months."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false
            },
            {
                "id": "3",
                "title": "Emergency / Ad Hoc Taxi and PHC Services",
                "description": "Midlothian Council is inviting bids from suitably qualified, competent, capable and experienced operators who wish to be on a Framework to carry out client transport services for Lot 3: Emergency / Ad Hoc Taxi and PHC Services. This may include but not restricted to the supply of transport services for the conveyance of: Adult Social Care clients to various services. Children Social Care services clients to various services.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
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                            "name": "Quality",
                            "type": "quality",
                            "description": "20%"
                        },
                        {
                            "type": "price",
                            "description": "80%"
                        }
                    ]
                },
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                    "startDate": "2025-08-06T00:00:00+01:00",
                    "endDate": "2027-08-05T23:59:59+01:00"
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                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "hasOptions": false
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        ],
        "items": [
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                "additionalClassifications": [
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                        "scheme": "CPV",
                        "id": "60120000",
                        "description": "Taxi services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "60000000",
                        "description": "Transport services (excl. Waste transport)"
                    },
                    {
                        "scheme": "CPV",
                        "id": "60170000",
                        "description": "Hire of passenger transport vehicles with driver"
                    },
                    {
                        "scheme": "CPV",
                        "id": "60130000",
                        "description": "Special-purpose road passenger-transport services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM73"
                    },
                    {
                        "region": "UKM73"
                    }
                ],
                "deliveryLocation": {
                    "description": "Midlothian"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "60172000",
                        "description": "Hire of buses and coaches with driver"
                    },
                    {
                        "scheme": "CPV",
                        "id": "60000000",
                        "description": "Transport services (excl. Waste transport)"
                    },
                    {
                        "scheme": "CPV",
                        "id": "60170000",
                        "description": "Hire of passenger transport vehicles with driver"
                    },
                    {
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                        "id": "60130000",
                        "description": "Special-purpose road passenger-transport services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM73"
                    },
                    {
                        "region": "UKM73"
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                "deliveryLocation": {
                    "description": "Midlothian"
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            },
            {
                "id": "3",
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                    {
                        "scheme": "CPV",
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                        "description": "Taxi services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "60000000",
                        "description": "Transport services (excl. Waste transport)"
                    },
                    {
                        "scheme": "CPV",
                        "id": "60112000",
                        "description": "Public road transport services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "60170000",
                        "description": "Hire of passenger transport vehicles with driver"
                    },
                    {
                        "scheme": "CPV",
                        "id": "60130000",
                        "description": "Special-purpose road passenger-transport services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM73"
                    },
                    {
                        "region": "UKM73"
                    }
                ],
                "deliveryLocation": {
                    "description": "Midlothian"
                },
                "relatedLot": "3"
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-01-31T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Relevant selection criteria are included in the SPD module. Of particular note are questions 4A2A and 4A2b. The tenderer must hold one of the licenses specified in 4A2b to be awarded a place on the framework. The Bidder must be any of the following: 1. The holder of a current Public Service Vehicle (PSV) Operator's Licence or 2. A Taxi or Private Hire Care (PHC) operator licensed under the Civic Government (Scotland) Act 1982. Please state and evidence the licence(s) held. All licences must be available for inspection from an authorised officer of the Council on request. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                    "appliesTo": [
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                    ]
                },
                {
                    "type": "technical",
                    "description": "As stated in the procurement documents."
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        },
        "documents": [
            {
                "id": "economic1",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical1",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "Please refer to Schedule 21 - Midlothian Council Transport Code of Conduct for Suppliers."
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true
        },
        "tenderPeriod": {
            "endDate": "2025-03-11T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2025-03-11T12:00:00Z"
        },
        "bidOpening": {
            "date": "2025-03-11T12:00:00Z"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "It is anticipated there will be ongoing requirements for these services. Any future tender opportunity is likely to be published approximately 6 months before the end of the Framework period."
        },
        "amendments": [
            {
                "id": "2",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2025-03-11T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2025-03-25T12:00:00Z"
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                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    }
                ],
                "description": "Following feedback from potential Bidders, Midlothian Council (MLC) acknowledges the challenges in meeting the current client transport tender deadline of 11th March. To support you, we have extended the deadline by two weeks to 25th March, providing additional time beyond the existing four-week tender window. Additionally, the Q&A period has been extended until 14th March. If you have any questions regarding the tender, please submit them via the PCS Q&A portal before this date. We encourage all minibus, coach, taxi, and PHC operators, as well as sole traders, to bid for a place on the framework. This is a fantastic opportunity to work with Midlothian, securing a reliable income while delivering a vital service to our communities."
            }
        ]
    },
    "parties": [
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            "name": "Midlothian Council",
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                "legalName": "Midlothian Council"
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            "address": {
                "streetAddress": "Midlothian House, Buccleuch Street",
                "locality": "Dalkeith",
                "region": "UKM73",
                "postalCode": "EH22 1DN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Barbara Foxwell",
                "telephone": "+44 1312707500",
                "email": "Barbara.Foxwell@midlothian.gov.uk",
                "url": "http://www.publiccontractsscotland.gov.uk"
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                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336",
                "classifications": [
                    {
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                        "id": "REGIONAL_AUTHORITY",
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        {
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            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
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            "address": {
                "streetAddress": "Sheriff Court House, 27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1312252525"
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            "roles": [
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    "buyer": {
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