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Finance System Replacement

National Library of Scotland

This public procurement record has 3 releases in its history.

Award

04 Sep 2025 at 08:47

Award Notice
Tender

28 Mar 2025 at 11:44

Tender Notice
Planning

09 Jan 2025 at 16:28

Planning Notice
Summary of the contracting process

The National Library of Scotland located in Edinburgh undertook a procurement process for a Finance System Replacement, which involved an innovative Software as a Service (SaaS) approach, as outlined in tender 2023.24.077. This initiative was classified under the industry category "Business transaction and personal business software package" (CPV code 48400000) and aimed at enhancing the library’s finance system. The procurement followed an open procedure and covered goods, with a specific focus on vendors offering cloud-based solutions. Key dates included the tender period ending on 8th May 2025, with an award period starting the same day. The procurement stage progressed from planning to award, culminating in a contract signed on 29th July 2025 for a value of £159,000 to the supplier "Total Enterprise Solutions."

This procurement presents substantial growth opportunities for businesses involved in cloud-based financial software solutions, particularly those with experience in providing comprehensive SaaS packages. The requirements specified by the National Library of Scotland call for businesses with capabilities in delivering robust, cost-effective, and innovative accounting systems, coupled with ongoing support services. Enterprises with expertise in financial analysis and accounting software, particularly those emphasizing data security and community benefits, are well-positioned to compete in such tenders. SMEs, evidenced by winning the award, can significantly benefit by aligning their offerings with the buyer's criteria, including the open tendering process and the emphasis on quality and price balance in the award criteria.

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Notice Information

Notice Title

Finance System Replacement

Notice Description

The National Library of Scotland had to replace its finance system with a modern equivalent that generates business efficiencies. The Library has procured a fully hosted SaaS (Software as a Service) solution that includes: Main accounting package (Purchase, Sales & General ledgers); Purchase ordering system; Reporting system; Ongoing support.

Lot Information

Lot 1

The Library has purchased a SaaS solution that includes the following functionalities: Main accounting package (Purchase, Sales & General ledgers); Purchase ordering system; Reporting system; Ongoing support. Additional information: n/a

Renewal: 3x 24 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04cebc
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/053742-2025
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

48400000 - Business transaction and personal business software package

48440000 - Financial analysis and accounting software package

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£159,000 £100K-£500K

Notice Dates

Publication Date
4 Sep 202511 months ago
Submission Deadline
8 May 2025Expired
Future Notice Date
11 Jul 2025Expired
Award Date
29 Jul 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Estimated to issue PIN for replacement system in either 2, 4, 6, or 8 years from contract award date, depending on winning tenderer's performance.

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Library of Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1EW
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Total Enterprise Solutions

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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