Award

Pan-Defra NEC Contract Management System

DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS

This public procurement record has 2 releases in its history.

Award

22 Aug 2025 at 10:53

Tender

13 Jan 2025 at 09:39

Summary of the contracting process

The procurement process for the "Pan-Defra NEC Contract Management System" was conducted by the Department of Environment, Food and Rural Affairs (Defra), a national authority in the UK. This contract, falling under the services category within the Information Technology sector, was concluded to facilitate the management of New Engineering Contracts (NEC) across various infrastructure assets. Located in the UK, this contract was awarded on 21 August 2025 to Built Intelligence Ltd, following the completion stage. The procurement was issued through an open procedure, ensuring transparency and competitiveness in the bidding process. The total contract value is estimated at £8,000,000, with the procurement allowing for potential extensions over an eight-year term.

This significant tender offers substantial opportunities for businesses specialising in contract management systems, software as a service (SaaS), and IT services, particularly those focused on document and project management software development. Built Intelligence Ltd, an SME, already capitalised on this opportunity, demonstrating the tender's suitability for small to medium-sized enterprises with the capability to provide comprehensive IT solutions. With the demand for ongoing technical support, data migration, and system maintenance, IT companies with expertise in these areas could find robust business growth opportunities through this and similar contracts offered by large public sector bodies like Defra.

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Notice Title

Pan-Defra NEC Contract Management System

Notice Description

Pan-Defra NEC Contract Management System

Lot Information

Lot 1

The Authority procured the provision of a Contract Management System (CMS) and any related services in order for Defra to manage various New Engineering Contracts (NEC), supporting a number of key infrastructure assets.

The Authority sought a supplier to provide a 'Commercial of the shelf' (COTS), 'Software as a Service' (SaaS), solution that also had the capability and expertise to manage all standard requirements of New Engineering Contract (NEC) model services, NEC3 and NEC4 contract forms, processes, clauses and roles promoted under NEC ways of working across the Defra Group.

The supplier will provide full implementation, transition, data migration support, initial and ongoing training with initial/ongoing technical support and all necessary system maintenance, including upgrades, throughout the contract term.

NEC contract management is an ongoing requirement for departments across the Authority. The suite of NEC contracts that are used by the Authority include, but are not limited to, the Engineering and Construction Contract (ECC), Engineering and Construction Short Contract (ECSC), Facilities Management Contract (FMC), Term Service Contract (TSC) and Professional Services Contract (PSC). As multiple partner agencies across the Authority use this standard suite of contracts, one system was sought to enable consistency and improved ways of working across the Authority group.

Options: The initial contract term shall be 5 years with the potential for 1 + 1 + 1 years in extension periods.

Renewal: The initial contract term shall be 5 years with the potential for 1 + 1 + 1 years in extension periods.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04cf6a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/050834-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48482000 - Business intelligence software package

48490000 - Procurement software package

72212311 - Document management software development services

72212331 - Project management software development services

72222300 - Information technology services

Notice Value(s)

Tender Value
£8,000,000 £1M-£10M
Lots Value
£8,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Aug 20256 months ago
Submission Deadline
14 Feb 2025Expired
Future Notice Date
Not specified
Award Date
20 Aug 20256 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS
Additional Buyers

DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS (DEFRA NETWORK ETENDERING PORTAL)

Contact Name
Sharon Wilson
Contact Email
sharon.wilson@defra.gov.uk
Contact Phone
+44 3459335577

Buyer Location

Locality
LONDON
Postcode
SW1P 4DF
Post Town
South West London
Country
England

Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified

Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

BUILT INTELLIGENCE

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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