Resource and Management Information (R&MI) System

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04cf98-2025-06-27T09:30:04+01:00",
    "date": "2025-06-27T09:30:04+01:00",
    "ocid": "ocds-h6vhtk-04cf98",
    "description": "(SC Ref:802645)",
    "initiationType": "tender",
    "tender": {
        "id": "724602",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Resource and Management Information (R&MI) System",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "mainProcurementCategory": "goods",
        "description": "Audit Scotland has identified the need for a unified workforce planning, resource deployment and monitoring on all key aspects in the delivery of our work activities, specifically the outward facing audit work that we undertake with audited bodies across Scotland and also internally focussed corporate projects. The new system will also allow for consistent reporting across the organisation, at various levels through from individual managers, resourcing leads, business group management teams, Leadership Group and Executive Team.",
        "value": {
            "amount": 1000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "This is a new requirement for a unified workforce planning and resourcing system.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "75"
                        },
                        {
                            "type": "price",
                            "description": "25"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2x 12 month extension periods"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "participationFees": [
            {
                "id": "1",
                "type": [
                    "document"
                ]
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "communication": {
            "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "Statement for 4B.4: Bidders must demonstrate a current ratio of no less than 1. Current ratio will be calculated as follows: total current assets divided by total current liabilities. There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing. Bidders who do not comply with the above financial requirements but are part of a group, can provide a parent guarantee if the parent company satisfies the financial requirements stipulated above. Statement for 4B.5: It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below: Employer's (compulsory) liability insurance = 5 000 000 GBP. Public liability insurance = 1 000 000 GBP. Professional indemnity insurance = 1 000 000 GBP.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "4C.4 - If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of: a) their standard payment terms b) >=95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year. If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "contractTerms": {
            "performanceTerms": "CYBER - Please note there are minimum requirements concerning Cyber Security for this contract as set out in the Evaluation and Award Criteria - The system must be ISO 27001 certified, or equivalent, or offer a solution that meets the requirements of ISO 27001 to satisfy Audit Scotland's requirements for storage and safeguarding of personal data. STANDARD CLAUSE - Tenderers are asked to confirm that they will include the standard clause in all contracts used in the delivery of the requirements, ensuring payment of sub-contractors at all stages of the supply chain within 30 days and include a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require you to actively monitor payment performance and provide evidence and reports to the contracting authority on a regular basis.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-02-13T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2025-02-13T12:00:00Z"
        },
        "bidOpening": {
            "date": "2025-02-13T12:00:00Z"
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-27530",
            "name": "Audit Scotland",
            "identifier": {
                "legalName": "Audit Scotland"
            },
            "address": {
                "streetAddress": "102 West Port",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH3 9DN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7970331736",
                "email": "info@audit-scotland.gov.uk",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.audit-scotland.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00428",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-125995",
            "name": "Clerk of the Sheriff Appeal Court",
            "identifier": {
                "legalName": "Clerk of the Sheriff Appeal Court"
            },
            "address": {
                "streetAddress": "Justiciary Office, Parliament Square",
                "locality": "Edinburgh",
                "postalCode": "EH1 1RQ",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-152722",
            "name": "Hub Planner",
            "identifier": {
                "legalName": "Hub Planner"
            },
            "address": {
                "streetAddress": "Kungsgaten 8",
                "locality": "Stockholm",
                "region": "SE11",
                "postalCode": "Stockholm",
                "countryName": "Sweden"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-27530",
        "name": "Audit Scotland"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000787623"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "035592-2025-724602-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-152722",
                    "name": "Hub Planner"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "035592-2025-724602-1",
            "awardID": "035592-2025-724602-1",
            "status": "active",
            "value": {
                "amount": 402000,
                "currency": "GBP"
            },
            "dateSigned": "2025-06-26T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 3
            }
        ]
    }
}