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707920450 - PHOENIX 3 MOD WHITE FLEET MANAGEMENT SERVICES

Ministry of Defence

This public procurement record has 1 release in its history.

Award

15 Jan 2025 at 12:59

Award Notice
Summary of the contracting process

The Ministry of Defence has awarded a contract for Phoenix 3 White Fleet Management Services, valued at approximately £133.23 million excluding VAT, for a potential duration of 10 years. The contract commenced on 26th February 2026, with the location of services based in Bristol, United Kingdom. This procurement, under the defence industry category, was conducted through a limited negotiated procedure without the publication of a contract notice, following an absence of suitable applications from the restricted procedure originally intended. The contracting process is currently in the award stage, underscoring the successful engagement with the awarded supplier, Defence Equipment & Support.

This tender presents significant opportunities for businesses specialising in fleet management, repair, and maintenance services, as well as those involved in providing defence services. The contract includes substantial subcontracting guarantees, with 28% of the contract allocated for the delivery of a telematics solution. The long-term engagement spanning up to a decade offers stable and consistent work for businesses capable of meeting stringent defence sector requirements. This makes it an important opportunity for companies with the capacity to scale their operations and deliver innovative solutions in fleet management, especially in areas such as vehicle hire and leasing services.

How relevant is this notice?

Notice Information

Notice Title

707920450 - PHOENIX 3 MOD WHITE FLEET MANAGEMENT SERVICES

Notice Description

The Authority intends to place a contract for the White Fleet Management Services. The estimated total value is estimated at PS92.065m excluding VAT across 10 years. The initial contract term shall be 5 years, with the option of extending for up to five one-year periods. As such, the contract shall have a total possible duration of 10 years. In addition to the core charges estimated at PS92.065m excluding VAT, there are 'pass-through' charges for the cost of the vehicle hire or lease which are estimated at circa PS1.681bn excluding VAT, across 10 years. The costs of the vehicle hire, or lease shall be paid to the vehicle Suppliers.

Lot Information

Lot 1

The Authority intends to place a contract for the White Fleet Management Services. The estimated total value is estimated at PS92.065m excluding VAT across 10 years. The initial contract term shall be 5 years, with the option of extending for up to five one-year periods. As such, the contract shall have a total possible duration of 10 years. In addition to the core charges estimated at PS92.065m excluding VAT, there are 'pass-through' charges for the cost of the vehicle hire or lease which are estimated at circa PS1.681bn excluding VAT, across 10 years. The costs of the vehicle hire, or lease shall be paid to the vehicle Suppliers.

Options: The initial contract term shall be 5 years, with the option of extending for up to five one-year periods.

Procurement Information

It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service is lawful in accordance with regulation 16(1)(a)(i) of the DSPCR 2011, because of the absence of suitable applications. The Authority previously intended to compete the requirement for White Fleet Management Services following the restricted procedure under the DSPCR (Tender 707920450) and a Contract Notice was published accordingly (Notice reference: 2024/S 000-033614). However, the Authority received only one application to participate in response to the Contract Notice, from Babcock Land Defence Limited. Therefore, in light of the absence of suitable applications to enable the requirement to be competed, the Authority discontinued the original procurement (Tender 707920450) and in accordance with regulation 16(1)(a)(i), intends to award the contract to Babcock Land Defence Limited using the negotiated procedure without prior publication of a contract notice, on the basis that the original terms of the proposed contract offered in the restricted procedure are not substantially altered in the negotiated procedure.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04d037
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/001357-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Negotiated without publication of a contract notice
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50111000 - Fleet management, repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£92,065,000 £10M-£100M

Notice Dates

Publication Date
15 Jan 20251 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
15 Jan 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ministry of Defence
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS34 8JH
Postcode Area
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
Not specified
Local Authority
South Gloucestershire
Electoral Ward
Stoke Park & Cheswick
Westminster Constituency
Filton and Bradley Stoke

Supplier Information

Number of Suppliers
1
Supplier Name

Babcock Land Defence Limited

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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