Planning

Cleaning Service Contract

CHIEF CONSTABLE OF DEVON AND CORNWALL POLICE

This public procurement record has 1 release in its history.

Planning

23 Jan 2025 at 11:16

Summary of the contracting process

The procurement process is being led by the South West Police Procurement Service (SWPPS) on behalf of multiple police and fire services including Devon & Cornwall Police, Devon & Somerset Fire and Rescue Service, Dorset Police, Gloucestershire Police and Wiltshire Police. The process is currently in the planning stage, and the tender focuses on the provision of various cleaning services, categorized under CPV code 90910000 (Cleaning services), across different locations including Devon, Cornwall, Dorset, Gloucestershire, Wiltshire, and the Avon & Somerset Police area. The market engagement process is slated to support the development of a formal tender expected to commence in May 2025. Key dates include the closing date for pre-market engagement questionnaire responses, which is midday on Thursday, 27 February 2025.

This tender presents significant opportunities for businesses specialising in cleaning services to expand their operations. Given the diverse range of cleaning requirements – from general office cleaning to Sexual Assault Referral Centre (SARCs) cleaning and vehicle cleaning – businesses that provide comprehensive and scalable cleaning solutions will be well-suited to compete. Additionally, suppliers who demonstrate the ability to manage large contracts, adhere to Public Contract Regulations 2015, and contribute innovative ideas in early market engagement will find this procurement process a lucrative chance to establish long-term partnerships with multiple public safety organisations.

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Notice Title

Cleaning Service Contract

Notice Description

To provide cleaning services for Avon & Somerset Police, Devon & Somerset Fire and Rescue, Devon & Cornwall Police, Dorset Police, Gloucestershire Police and Wiltshire Police.

Lot Information

Dorset Police

1150 - CLEANING SERVICETHIS NOTICE IS FOR PRIOR INFORMATION ONLY FOR THE PURPOSES OF IDENTIFYING SUPPLIERS TO TAKE PART IN EARLY MARKET ENGAGEMENT AND IS NOT A CALL FOR COMPETITION.Devon & Cornwall Police, Devon & Somerset Fire and Rescue (DSFRS), Dorset Police, Gloucestershire Police and Wiltshire Police has a cleaning service in place which expires on 31 January 2026 (although it may not expire until 31 March 2026 so that the new service commences on 1 April 2026 to align with the financial year). The South West Police Procurement Service (SWPPS), on behalf of Avon & Somerset Police, Devon & Cornwall Police, Dorset Police, Gloucestershire Police and Wiltshire Police, are currently undertaking early market engagement and considering various route to market options in order to run a successful procurement process for their future cleaning service requirements. Avon & Somerset Police will be included in the future service, but won't onboard until 10 September 2026, as that is when their current contract expires. The provision of a cleaning service includes general office cleaning, custody cleaning, Sexual Assault Referral Centre (SARCs) cleaning, periodic cleaning, call-off cleaning, vehicle cleaning, window cleaning and the provision and distribution of cleaning consumables where required by each Customer. It should be noted that not all Customers need all of the cleaning services described and that will be made clear in the tender documentation.The purpose of the Prior Information Notice (PIN) is for early engagement with the market prior to undertaking a formal tender process which is anticipated to commence in May 2025. This is in support of developing the requirements for the provision of cleaning services to its premises. The engagement will also cover some broader areas which support developing the approach to the procurement, conditions of participation, identifying suppliers and building capacity in the market. The outcome of the market engagement will assist in refining its high-level requirements to feed into the tender documentation. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this PIN to emma.ashforth@devonandcornwall.pnn.police.uk, and you will be emailed a pre-market engagement questionnaire, which includes some customer background information, so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses if you so wish. The closing date for pre-market engagement questionnaire returns and subsequent Team meetings will be midday on Thursday 27 February 2025.SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Public Contract Regulations 2015. The PIN is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the PIN. This PIN does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the PIN.

Gloucestershire Police

1150 - CLEANING SERVICETHIS NOTICE IS FOR PRIOR INFORMATION ONLY FOR THE PURPOSES OF IDENTIFYING SUPPLIERS TO TAKE PART IN EARLY MARKET ENGAGEMENT AND IS NOT A CALL FOR COMPETITION.Devon & Cornwall Police, Devon & Somerset Fire and Rescue (DSFRS), Dorset Police, Gloucestershire Police and Wiltshire Police has a cleaning service in place which expires on 31 January 2026 (although it may not expire until 31 March 2026 so that the new service commences on 1 April 2026 to align with the financial year). The South West Police Procurement Service (SWPPS), on behalf of Avon & Somerset Police, Devon & Cornwall Police, Dorset Police, Gloucestershire Police and Wiltshire Police, are currently undertaking early market engagement and considering various route to market options in order to run a successful procurement process for their future cleaning service requirements. Avon & Somerset Police will be included in the future service, but won't onboard until 10 September 2026, as that is when their current contract expires. The provision of a cleaning service includes general office cleaning, custody cleaning, Sexual Assault Referral Centre (SARCs) cleaning, periodic cleaning, call-off cleaning, vehicle cleaning, window cleaning and the provision and distribution of cleaning consumables where required by each Customer. It should be noted that not all Customers need all of the cleaning services described and that will be made clear in the tender documentation.The purpose of the Prior Information Notice (PIN) is for early engagement with the market prior to undertaking a formal tender process which is anticipated to commence in May 2025. This is in support of developing the requirements for the provision of cleaning services to its premises. The engagement will also cover some broader areas which support developing the approach to the procurement, conditions of participation, identifying suppliers and building capacity in the market. The outcome of the market engagement will assist in refining its high-level requirements to feed into the tender documentation. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this PIN to emma.ashforth@devonandcornwall.pnn.police.uk, and you will be emailed a pre-market engagement questionnaire, which includes some customer background information, so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses if you so wish. The closing date for pre-market engagement questionnaire returns and subsequent Team meetings will be midday on Thursday 27 February 2025.SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Public Contract Regulations 2015. The PIN is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the PIN. This PIN does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the PIN.

Wiltshire Police

1150 - CLEANING SERVICETHIS NOTICE IS FOR PRIOR INFORMATION ONLY FOR THE PURPOSES OF IDENTIFYING SUPPLIERS TO TAKE PART IN EARLY MARKET ENGAGEMENT AND IS NOT A CALL FOR COMPETITION.Devon & Cornwall Police, Devon & Somerset Fire and Rescue (DSFRS), Dorset Police, Gloucestershire Police and Wiltshire Police has a cleaning service in place which expires on 31 January 2026 (although it may not expire until 31 March 2026 so that the new service commences on 1 April 2026 to align with the financial year). The South West Police Procurement Service (SWPPS), on behalf of Avon & Somerset Police, Devon & Cornwall Police, Dorset Police, Gloucestershire Police and Wiltshire Police, are currently undertaking early market engagement and considering various route to market options in order to run a successful procurement process for their future cleaning service requirements. Avon & Somerset Police will be included in the future service, but won't onboard until 10 September 2026, as that is when their current contract expires. The provision of a cleaning service includes general office cleaning, custody cleaning, Sexual Assault Referral Centre (SARCs) cleaning, periodic cleaning, call-off cleaning, vehicle cleaning, window cleaning and the provision and distribution of cleaning consumables where required by each Customer. It should be noted that not all Customers need all of the cleaning services described and that will be made clear in the tender documentation.The purpose of the Prior Information Notice (PIN) is for early engagement with the market prior to undertaking a formal tender process which is anticipated to commence in May 2025. This is in support of developing the requirements for the provision of cleaning services to its premises. The engagement will also cover some broader areas which support developing the approach to the procurement, conditions of participation, identifying suppliers and building capacity in the market. The outcome of the market engagement will assist in refining its high-level requirements to feed into the tender documentation. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this PIN to emma.ashforth@devonandcornwall.pnn.police.uk, and you will be emailed a pre-market engagement questionnaire, which includes some customer background information, so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses if you so wish. The closing date for pre-market engagement questionnaire returns and subsequent Team meetings will be midday on Thursday 27 February 2025.SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Public Contract Regulations 2015. The PIN is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the PIN. This PIN does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the PIN.

Avon and Somerset Police

1150 - CLEANING SERVICETHIS NOTICE IS FOR PRIOR INFORMATION ONLY FOR THE PURPOSES OF IDENTIFYING SUPPLIERS TO TAKE PART IN EARLY MARKET ENGAGEMENT AND IS NOT A CALL FOR COMPETITION.Devon & Cornwall Police, Devon & Somerset Fire and Rescue (DSFRS), Dorset Police, Gloucestershire Police and Wiltshire Police has a cleaning service in place which expires on 31 January 2026 (although it may not expire until 31 March 2026 so that the new service commences on 1 April 2026 to align with the financial year). The South West Police Procurement Service (SWPPS), on behalf of Avon & Somerset Police, Devon & Cornwall Police, Dorset Police, Gloucestershire Police and Wiltshire Police, are currently undertaking early market engagement and considering various route to market options in order to run a successful procurement process for their future cleaning service requirements. Avon & Somerset Police will be included in the future service, but won't onboard until 10 September 2026, as that is when their current contract expires. The provision of a cleaning service includes general office cleaning, custody cleaning, Sexual Assault Referral Centre (SARCs) cleaning, periodic cleaning, call-off cleaning, vehicle cleaning, window cleaning and the provision and distribution of cleaning consumables where required by each Customer. It should be noted that not all Customers need all of the cleaning services described and that will be made clear in the tender documentation.The purpose of the Prior Information Notice (PIN) is for early engagement with the market prior to undertaking a formal tender process which is anticipated to commence in May 2025. This is in support of developing the requirements for the provision of cleaning services to its premises. The engagement will also cover some broader areas which support developing the approach to the procurement, conditions of participation, identifying suppliers and building capacity in the market. The outcome of the market engagement will assist in refining its high-level requirements to feed into the tender documentation. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this PIN to emma.ashforth@devonandcornwall.pnn.police.uk, and you will be emailed a pre-market engagement questionnaire, which includes some customer background information, so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses if you so wish. The closing date for pre-market engagement questionnaire returns and subsequent Team meetings will be midday on Thursday 27 February 2025.SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Public Contract Regulations 2015. The PIN is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the PIN. This PIN does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the PIN.

Devon and Cornwall Police

1150 - CLEANING SERVICETHIS NOTICE IS FOR PRIOR INFORMATION ONLY FOR THE PURPOSES OF IDENTIFYING SUPPLIERS TO TAKE PART IN EARLY MARKET ENGAGEMENT AND IS NOT A CALL FOR COMPETITION.Devon & Cornwall Police, Devon & Somerset Fire and Rescue (DSFRS), Dorset Police, Gloucestershire Police and Wiltshire Police has a cleaning service in place which expires on 31 January 2026 (although it may not expire until 31 March 2026 so that the new service commences on 1 April 2026 to align with the financial year). The South West Police Procurement Service (SWPPS), on behalf of Avon & Somerset Police, Devon & Cornwall Police, Dorset Police, Gloucestershire Police and Wiltshire Police, are currently undertaking early market engagement and considering various route to market options in order to run a successful procurement process for their future cleaning service requirements. Avon & Somerset Police will be included in the future service, but won't onboard until 10 September 2026, as that is when their current contract expires. The provision of a cleaning service includes general office cleaning, custody cleaning, Sexual Assault Referral Centre (SARCs) cleaning, periodic cleaning, call-off cleaning, vehicle cleaning, window cleaning and the provision and distribution of cleaning consumables where required by each Customer. It should be noted that not all Customers need all of the cleaning services described and that will be made clear in the tender documentation.The purpose of the Prior Information Notice (PIN) is for early engagement with the market prior to undertaking a formal tender process which is anticipated to commence in May 2025. This is in support of developing the requirements for the provision of cleaning services to its premises. The engagement will also cover some broader areas which support developing the approach to the procurement, conditions of participation, identifying suppliers and building capacity in the market. The outcome of the market engagement will assist in refining its high-level requirements to feed into the tender documentation. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this PIN to emma.ashforth@devonandcornwall.pnn.police.uk, and you will be emailed a pre-market engagement questionnaire, which includes some customer background information, so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses if you so wish. The closing date for pre-market engagement questionnaire returns and subsequent Team meetings will be midday on Thursday 27 February 2025.SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Public Contract Regulations 2015. The PIN is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the PIN. This PIN does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the PIN.

Devon and Somerset Fire and Rescue Service

1150 - CLEANING SERVICETHIS NOTICE IS FOR PRIOR INFORMATION ONLY FOR THE PURPOSES OF IDENTIFYING SUPPLIERS TO TAKE PART IN EARLY MARKET ENGAGEMENT AND IS NOT A CALL FOR COMPETITION.Devon & Cornwall Police, Devon & Somerset Fire and Rescue (DSFRS), Dorset Police, Gloucestershire Police and Wiltshire Police has a cleaning service in place which expires on 31 January 2026 (although it may not expire until 31 March 2026 so that the new service commences on 1 April 2026 to align with the financial year). The South West Police Procurement Service (SWPPS), on behalf of Avon & Somerset Police, Devon & Cornwall Police, Dorset Police, Gloucestershire Police and Wiltshire Police, are currently undertaking early market engagement and considering various route to market options in order to run a successful procurement process for their future cleaning service requirements. Avon & Somerset Police will be included in the future service, but won't onboard until 10 September 2026, as that is when their current contract expires. The provision of a cleaning service includes general office cleaning, custody cleaning, Sexual Assault Referral Centre (SARCs) cleaning, periodic cleaning, call-off cleaning, vehicle cleaning, window cleaning and the provision and distribution of cleaning consumables where required by each Customer. It should be noted that not all Customers need all of the cleaning services described and that will be made clear in the tender documentation.The purpose of the Prior Information Notice (PIN) is for early engagement with the market prior to undertaking a formal tender process which is anticipated to commence in May 2025. This is in support of developing the requirements for the provision of cleaning services to its premises. The engagement will also cover some broader areas which support developing the approach to the procurement, conditions of participation, identifying suppliers and building capacity in the market. The outcome of the market engagement will assist in refining its high-level requirements to feed into the tender documentation. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this PIN to emma.ashforth@devonandcornwall.pnn.police.uk, and you will be emailed a pre-market engagement questionnaire, which includes some customer background information, so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses if you so wish. The closing date for pre-market engagement questionnaire returns and subsequent Team meetings will be midday on Thursday 27 February 2025.SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Public Contract Regulations 2015. The PIN is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the PIN. This PIN does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the PIN.

Avon and Somerset Police, Devon and Cornwall Police, Devon and Somerset Fire and Rescue Service, Dorset Police, Gloucestershire Police and Wiltshire Police

1150 - CLEANING SERVICETHIS NOTICE IS FOR PRIOR INFORMATION ONLY FOR THE PURPOSES OF IDENTIFYING SUPPLIERS TO TAKE PART IN EARLY MARKET ENGAGEMENT AND IS NOT A CALL FOR COMPETITION.Devon & Cornwall Police, Devon & Somerset Fire and Rescue (DSFRS), Dorset Police, Gloucestershire Police and Wiltshire Police has a cleaning service in place which expires on 31 January 2026 (although it may not expire until 31 March 2026 so that the new service commences on 1 April 2026 to align with the financial year). The South West Police Procurement Service (SWPPS), on behalf of Avon & Somerset Police, Devon & Cornwall Police, Dorset Police, Gloucestershire Police and Wiltshire Police, are currently undertaking early market engagement and considering various route to market options in order to run a successful procurement process for their future cleaning service requirements. Avon & Somerset Police will be included in the future service, but won't onboard until 10 September 2026, as that is when their current contract expires. The provision of a cleaning service includes general office cleaning, custody cleaning, Sexual Assault Referral Centre (SARCs) cleaning, periodic cleaning, call-off cleaning, vehicle cleaning, window cleaning and the provision and distribution of cleaning consumables where required by each Customer. It should be noted that not all Customers need all of the cleaning services described and that will be made clear in the tender documentation.The purpose of the Prior Information Notice (PIN) is for early engagement with the market prior to undertaking a formal tender process which is anticipated to commence in May 2025. This is in support of developing the requirements for the provision of cleaning services to its premises. The engagement will also cover some broader areas which support developing the approach to the procurement, conditions of participation, identifying suppliers and building capacity in the market. The outcome of the market engagement will assist in refining its high-level requirements to feed into the tender documentation. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this PIN to emma.ashforth@devonandcornwall.pnn.police.uk, and you will be emailed a pre-market engagement questionnaire, which includes some customer background information, so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses if you so wish. The closing date for pre-market engagement questionnaire returns and subsequent Team meetings will be midday on Thursday 27 February 2025.SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Public Contract Regulations 2015. The PIN is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the PIN. This PIN does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the PIN.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04d5ac
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/002346-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
£36,400,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jan 20251 years ago
Submission Deadline
Not specified
Future Notice Date
25 May 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
CHIEF CONSTABLE OF DEVON AND CORNWALL POLICE
Contact Name
Emma Ashforth
Contact Email
emma.ashforth@devonandcornwall.pnn.police.uk
Contact Phone
Not specified

Buyer Location

Locality
EXETER
Postcode
EX2 7HQ
Post Town
Exeter
Country
England

Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK South West (England), TLK12 Bath and North East Somerset, North Somerset and South Gloucestershire, TLK13 Gloucestershire CC, TLK15 Wiltshire, TLK23 Somerset CC, TLK25 Dorset, TLK30 Cornwall and Isles of Scilly, TLK4 Devon

Local Authority
Exeter
Electoral Ward
St Loyes
Westminster Constituency
Exmouth and Exeter East

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                "id": "5",
                "title": "Gloucestershire Police",
                "description": "1150 - CLEANING SERVICETHIS NOTICE IS FOR PRIOR INFORMATION ONLY FOR THE PURPOSES OF IDENTIFYING SUPPLIERS TO TAKE PART IN EARLY MARKET ENGAGEMENT AND IS NOT A CALL FOR COMPETITION.Devon & Cornwall Police, Devon & Somerset Fire and Rescue (DSFRS), Dorset Police, Gloucestershire Police and Wiltshire Police has a cleaning service in place which expires on 31 January 2026 (although it may not expire until 31 March 2026 so that the new service commences on 1 April 2026 to align with the financial year). The South West Police Procurement Service (SWPPS), on behalf of Avon & Somerset Police, Devon & Cornwall Police, Dorset Police, Gloucestershire Police and Wiltshire Police, are currently undertaking early market engagement and considering various route to market options in order to run a successful procurement process for their future cleaning service requirements. Avon & Somerset Police will be included in the future service, but won't onboard until 10 September 2026, as that is when their current contract expires. The provision of a cleaning service includes general office cleaning, custody cleaning, Sexual Assault Referral Centre (SARCs) cleaning, periodic cleaning, call-off cleaning, vehicle cleaning, window cleaning and the provision and distribution of cleaning consumables where required by each Customer. It should be noted that not all Customers need all of the cleaning services described and that will be made clear in the tender documentation.The purpose of the Prior Information Notice (PIN) is for early engagement with the market prior to undertaking a formal tender process which is anticipated to commence in May 2025. This is in support of developing the requirements for the provision of cleaning services to its premises. The engagement will also cover some broader areas which support developing the approach to the procurement, conditions of participation, identifying suppliers and building capacity in the market. The outcome of the market engagement will assist in refining its high-level requirements to feed into the tender documentation. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this PIN to emma.ashforth@devonandcornwall.pnn.police.uk, and you will be emailed a pre-market engagement questionnaire, which includes some customer background information, so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses if you so wish. The closing date for pre-market engagement questionnaire returns and subsequent Team meetings will be midday on Thursday 27 February 2025.SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Public Contract Regulations 2015. The PIN is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the PIN. This PIN does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the PIN.",
                "status": "planned"
            },
            {
                "id": "6",
                "title": "Wiltshire Police",
                "description": "1150 - CLEANING SERVICETHIS NOTICE IS FOR PRIOR INFORMATION ONLY FOR THE PURPOSES OF IDENTIFYING SUPPLIERS TO TAKE PART IN EARLY MARKET ENGAGEMENT AND IS NOT A CALL FOR COMPETITION.Devon & Cornwall Police, Devon & Somerset Fire and Rescue (DSFRS), Dorset Police, Gloucestershire Police and Wiltshire Police has a cleaning service in place which expires on 31 January 2026 (although it may not expire until 31 March 2026 so that the new service commences on 1 April 2026 to align with the financial year). The South West Police Procurement Service (SWPPS), on behalf of Avon & Somerset Police, Devon & Cornwall Police, Dorset Police, Gloucestershire Police and Wiltshire Police, are currently undertaking early market engagement and considering various route to market options in order to run a successful procurement process for their future cleaning service requirements. Avon & Somerset Police will be included in the future service, but won't onboard until 10 September 2026, as that is when their current contract expires. The provision of a cleaning service includes general office cleaning, custody cleaning, Sexual Assault Referral Centre (SARCs) cleaning, periodic cleaning, call-off cleaning, vehicle cleaning, window cleaning and the provision and distribution of cleaning consumables where required by each Customer. It should be noted that not all Customers need all of the cleaning services described and that will be made clear in the tender documentation.The purpose of the Prior Information Notice (PIN) is for early engagement with the market prior to undertaking a formal tender process which is anticipated to commence in May 2025. This is in support of developing the requirements for the provision of cleaning services to its premises. The engagement will also cover some broader areas which support developing the approach to the procurement, conditions of participation, identifying suppliers and building capacity in the market. The outcome of the market engagement will assist in refining its high-level requirements to feed into the tender documentation. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this PIN to emma.ashforth@devonandcornwall.pnn.police.uk, and you will be emailed a pre-market engagement questionnaire, which includes some customer background information, so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses if you so wish. The closing date for pre-market engagement questionnaire returns and subsequent Team meetings will be midday on Thursday 27 February 2025.SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Public Contract Regulations 2015. The PIN is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the PIN. This PIN does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the PIN.",
                "status": "planned"
            },
            {
                "id": "1",
                "title": "Avon and Somerset Police",
                "description": "1150 - CLEANING SERVICETHIS NOTICE IS FOR PRIOR INFORMATION ONLY FOR THE PURPOSES OF IDENTIFYING SUPPLIERS TO TAKE PART IN EARLY MARKET ENGAGEMENT AND IS NOT A CALL FOR COMPETITION.Devon & Cornwall Police, Devon & Somerset Fire and Rescue (DSFRS), Dorset Police, Gloucestershire Police and Wiltshire Police has a cleaning service in place which expires on 31 January 2026 (although it may not expire until 31 March 2026 so that the new service commences on 1 April 2026 to align with the financial year). The South West Police Procurement Service (SWPPS), on behalf of Avon & Somerset Police, Devon & Cornwall Police, Dorset Police, Gloucestershire Police and Wiltshire Police, are currently undertaking early market engagement and considering various route to market options in order to run a successful procurement process for their future cleaning service requirements. Avon & Somerset Police will be included in the future service, but won't onboard until 10 September 2026, as that is when their current contract expires. The provision of a cleaning service includes general office cleaning, custody cleaning, Sexual Assault Referral Centre (SARCs) cleaning, periodic cleaning, call-off cleaning, vehicle cleaning, window cleaning and the provision and distribution of cleaning consumables where required by each Customer. It should be noted that not all Customers need all of the cleaning services described and that will be made clear in the tender documentation.The purpose of the Prior Information Notice (PIN) is for early engagement with the market prior to undertaking a formal tender process which is anticipated to commence in May 2025. This is in support of developing the requirements for the provision of cleaning services to its premises. The engagement will also cover some broader areas which support developing the approach to the procurement, conditions of participation, identifying suppliers and building capacity in the market. The outcome of the market engagement will assist in refining its high-level requirements to feed into the tender documentation. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this PIN to emma.ashforth@devonandcornwall.pnn.police.uk, and you will be emailed a pre-market engagement questionnaire, which includes some customer background information, so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses if you so wish. The closing date for pre-market engagement questionnaire returns and subsequent Team meetings will be midday on Thursday 27 February 2025.SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Public Contract Regulations 2015. The PIN is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the PIN. This PIN does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the PIN.",
                "status": "planned"
            },
            {
                "id": "2",
                "title": "Devon and Cornwall Police",
                "description": "1150 - CLEANING SERVICETHIS NOTICE IS FOR PRIOR INFORMATION ONLY FOR THE PURPOSES OF IDENTIFYING SUPPLIERS TO TAKE PART IN EARLY MARKET ENGAGEMENT AND IS NOT A CALL FOR COMPETITION.Devon & Cornwall Police, Devon & Somerset Fire and Rescue (DSFRS), Dorset Police, Gloucestershire Police and Wiltshire Police has a cleaning service in place which expires on 31 January 2026 (although it may not expire until 31 March 2026 so that the new service commences on 1 April 2026 to align with the financial year). The South West Police Procurement Service (SWPPS), on behalf of Avon & Somerset Police, Devon & Cornwall Police, Dorset Police, Gloucestershire Police and Wiltshire Police, are currently undertaking early market engagement and considering various route to market options in order to run a successful procurement process for their future cleaning service requirements. Avon & Somerset Police will be included in the future service, but won't onboard until 10 September 2026, as that is when their current contract expires. The provision of a cleaning service includes general office cleaning, custody cleaning, Sexual Assault Referral Centre (SARCs) cleaning, periodic cleaning, call-off cleaning, vehicle cleaning, window cleaning and the provision and distribution of cleaning consumables where required by each Customer. It should be noted that not all Customers need all of the cleaning services described and that will be made clear in the tender documentation.The purpose of the Prior Information Notice (PIN) is for early engagement with the market prior to undertaking a formal tender process which is anticipated to commence in May 2025. This is in support of developing the requirements for the provision of cleaning services to its premises. The engagement will also cover some broader areas which support developing the approach to the procurement, conditions of participation, identifying suppliers and building capacity in the market. The outcome of the market engagement will assist in refining its high-level requirements to feed into the tender documentation. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this PIN to emma.ashforth@devonandcornwall.pnn.police.uk, and you will be emailed a pre-market engagement questionnaire, which includes some customer background information, so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses if you so wish. The closing date for pre-market engagement questionnaire returns and subsequent Team meetings will be midday on Thursday 27 February 2025.SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Public Contract Regulations 2015. The PIN is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the PIN. This PIN does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the PIN.",
                "status": "planned"
            },
            {
                "id": "3",
                "title": "Devon and Somerset Fire and Rescue Service",
                "description": "1150 - CLEANING SERVICETHIS NOTICE IS FOR PRIOR INFORMATION ONLY FOR THE PURPOSES OF IDENTIFYING SUPPLIERS TO TAKE PART IN EARLY MARKET ENGAGEMENT AND IS NOT A CALL FOR COMPETITION.Devon & Cornwall Police, Devon & Somerset Fire and Rescue (DSFRS), Dorset Police, Gloucestershire Police and Wiltshire Police has a cleaning service in place which expires on 31 January 2026 (although it may not expire until 31 March 2026 so that the new service commences on 1 April 2026 to align with the financial year). The South West Police Procurement Service (SWPPS), on behalf of Avon & Somerset Police, Devon & Cornwall Police, Dorset Police, Gloucestershire Police and Wiltshire Police, are currently undertaking early market engagement and considering various route to market options in order to run a successful procurement process for their future cleaning service requirements. Avon & Somerset Police will be included in the future service, but won't onboard until 10 September 2026, as that is when their current contract expires. The provision of a cleaning service includes general office cleaning, custody cleaning, Sexual Assault Referral Centre (SARCs) cleaning, periodic cleaning, call-off cleaning, vehicle cleaning, window cleaning and the provision and distribution of cleaning consumables where required by each Customer. It should be noted that not all Customers need all of the cleaning services described and that will be made clear in the tender documentation.The purpose of the Prior Information Notice (PIN) is for early engagement with the market prior to undertaking a formal tender process which is anticipated to commence in May 2025. This is in support of developing the requirements for the provision of cleaning services to its premises. The engagement will also cover some broader areas which support developing the approach to the procurement, conditions of participation, identifying suppliers and building capacity in the market. The outcome of the market engagement will assist in refining its high-level requirements to feed into the tender documentation. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this PIN to emma.ashforth@devonandcornwall.pnn.police.uk, and you will be emailed a pre-market engagement questionnaire, which includes some customer background information, so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses if you so wish. The closing date for pre-market engagement questionnaire returns and subsequent Team meetings will be midday on Thursday 27 February 2025.SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Public Contract Regulations 2015. The PIN is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the PIN. This PIN does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the PIN.",
                "status": "planned"
            },
            {
                "id": "7",
                "title": "Avon and Somerset Police, Devon and Cornwall Police, Devon and Somerset Fire and Rescue Service, Dorset Police, Gloucestershire Police and Wiltshire Police",
                "description": "1150 - CLEANING SERVICETHIS NOTICE IS FOR PRIOR INFORMATION ONLY FOR THE PURPOSES OF IDENTIFYING SUPPLIERS TO TAKE PART IN EARLY MARKET ENGAGEMENT AND IS NOT A CALL FOR COMPETITION.Devon & Cornwall Police, Devon & Somerset Fire and Rescue (DSFRS), Dorset Police, Gloucestershire Police and Wiltshire Police has a cleaning service in place which expires on 31 January 2026 (although it may not expire until 31 March 2026 so that the new service commences on 1 April 2026 to align with the financial year). The South West Police Procurement Service (SWPPS), on behalf of Avon & Somerset Police, Devon & Cornwall Police, Dorset Police, Gloucestershire Police and Wiltshire Police, are currently undertaking early market engagement and considering various route to market options in order to run a successful procurement process for their future cleaning service requirements. Avon & Somerset Police will be included in the future service, but won't onboard until 10 September 2026, as that is when their current contract expires. The provision of a cleaning service includes general office cleaning, custody cleaning, Sexual Assault Referral Centre (SARCs) cleaning, periodic cleaning, call-off cleaning, vehicle cleaning, window cleaning and the provision and distribution of cleaning consumables where required by each Customer. It should be noted that not all Customers need all of the cleaning services described and that will be made clear in the tender documentation.The purpose of the Prior Information Notice (PIN) is for early engagement with the market prior to undertaking a formal tender process which is anticipated to commence in May 2025. This is in support of developing the requirements for the provision of cleaning services to its premises. The engagement will also cover some broader areas which support developing the approach to the procurement, conditions of participation, identifying suppliers and building capacity in the market. The outcome of the market engagement will assist in refining its high-level requirements to feed into the tender documentation. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this PIN to emma.ashforth@devonandcornwall.pnn.police.uk, and you will be emailed a pre-market engagement questionnaire, which includes some customer background information, so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses if you so wish. The closing date for pre-market engagement questionnaire returns and subsequent Team meetings will be midday on Thursday 27 February 2025.SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Public Contract Regulations 2015. The PIN is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the PIN. This PIN does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the PIN.",
                "status": "planned"
            }
        ],
        "items": [
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK25"
                    }
                ],
                "deliveryLocation": {
                    "description": "Sites across Dorset Police area"
                },
                "relatedLot": "4"
            },
            {
                "id": "5",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK13"
                    }
                ],
                "deliveryLocation": {
                    "description": "Sites across Gloucestershire Police area"
                },
                "relatedLot": "5"
            },
            {
                "id": "6",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK15"
                    }
                ],
                "deliveryLocation": {
                    "description": "Sites across Wiltshire Police area"
                },
                "relatedLot": "6"
            },
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK23"
                    }
                ],
                "deliveryLocation": {
                    "description": "Sites across the Avon & Somerset Police area"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK4"
                    },
                    {
                        "region": "UKK30"
                    }
                ],
                "deliveryLocation": {
                    "description": "Sites across Devon and Cornwall Police area"
                },
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK4"
                    },
                    {
                        "region": "UKK12"
                    },
                    {
                        "region": "UKK23"
                    }
                ],
                "deliveryLocation": {
                    "description": "Sites across Devon and Somerset Fire and Rescue Service area"
                },
                "relatedLot": "3"
            },
            {
                "id": "7",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK"
                    }
                ],
                "deliveryLocation": {
                    "description": "Sites across:Avon and Somerset Police areaDevon and Cornwall Police areaDevon and Somerset Fire and Rescue Service areaDorset Police areaGloucestershire Police areaWiltshire Police area"
                },
                "relatedLot": "7"
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-05-26T00:00:00+01:00"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-136122",
            "name": "Chief Constable of Devon and Cornwall Police",
            "identifier": {
                "legalName": "Chief Constable of Devon and Cornwall Police"
            },
            "address": {
                "streetAddress": "EX2 7HQ",
                "locality": "Exeter",
                "region": "UKK4",
                "postalCode": "EX2 7HQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Emma Ashforth",
                "email": "Emma.ASHFORTH@devonandcornwall.pnn.police.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.devon-cornwall.police.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "03",
                        "description": "Public order and safety"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-136122",
        "name": "Chief Constable of Devon and Cornwall Police"
    },
    "language": "en"
}