BCU-OJEU-57084- Service, Maintenance and Reconditioning of Wheelchairs and Associated Equipment within Betsi Cadwaladr University Health Board

NHS WALES SHARED SERVICES PARTNERSHIP

This public procurement record has 2 releases in its history.

Award

13 May 2026 at 13:01

Tender

28 Jan 2025 at 09:00

Summary of the contracting process

The Betsi Cadwaladr University Health Board has completed the tender process for the service, maintenance, and reconditioning of wheelchairs and associated equipment. The procurement process, originally initiated for the period of three years with optional extensions, was divided into two lots: Lot 1 for service and maintenance and Lot 2 for reconditioning. The NHS Wales Shared Services Partnership facilitated this open procedure as the central purchasing body. The tender, focusing on the repair and maintenance services of wheelchairs, was conducted under the legal basis of CELEX ID 32014L0024, with the award criteria based on 60% cost and 40% quality. Situated within the regions of UKL11, UKL12, UKL13, and UKL23, the contract was officially awarded to Ross Auto Engineering Limited on 1st August 2025, with the completion status dated 13th May 2026.

This tender presents a significant opportunity for businesses in the medical equipment service industry, particularly those experienced in wheelchair maintenance and repair. With the emphasis on a comprehensive service package and the awarding favouring a cost-effective solution paired with technical quality, companies that can demonstrate these strengths would have a competitive advantage. The procurement encouraged responses in both English and Welsh, promoting inclusivity for local businesses. However, it is important for companies to ensure timely electronic submissions via the Bravo portal, as late entries were not considered. By providing services across multiple regions, firms can expand their reach and enhance their portfolio within the public health sector, positioning themselves for future opportunities in similar tenders.

How relevant is this notice?

Notice Title

BCU-OJEU-57084- Service, Maintenance and Reconditioning of Wheelchairs and Associated Equipment within Betsi Cadwaladr University Health Board

Notice Description

Betsi Cadwaladr University Health Board (referenced to from here on in as BCUHB) are seeking to appoint a suitably qualified and experienced contractor to provide the Service, Maintenance and Reconditioning of Wheelchairs and associated items across the Health Board. The Health Board require a fully comprehensive package to be provided by the successful supplier- a detailed breakdown of the requirement is included within the Specification document that accompanies this Invitation to Tender. The requirement is split into two (2) specified lots: Lot 1- Service and Maintenance of Wheelchairs and Associated Equipment Lot 2- Reconditioning of Wheelchairs and Associated Equipment The term of the contract will be 3 years with an option to extend, at the sole discretion of the Contracting Authority, for two additional 12 month periods. Betsi Cadwaladr Health Board recognises the importance of the Welsh language to the communities it serves. Consequently, responses to an invitation to quote or tender will be accepted in Welsh as well as English. However, please note that tender responses submitted only in Welsh will be translated by the Health Board into English before consideration. Those involved in translating the document will be barred from taking decisions on awarding tenders. Full details outlining the scope of the works are contained within the eTender Wales Invitation to Tender. The tender will be awarded to the most economically advantageous tender based on 40% quality and 60% cost as detailed in the ITT document. Please note that the tender closing date is 11/03/2025 at midday and any late submissions will not be considered. The etenderwales bravosolution ref: project_57084 and itt_115299. Please direct all queries relating to this tender via the messaging function of the Bravo portal. More details can be found at https://etenderwales.bravosolution.co.uk

Lot Information

Lot 1- Fully Comprehensive Service and Maintenance

Betsi Cadwaladr University Health Board (referenced to from here on in as BCUHB) are seeking to appoint a suitably qualified and experienced contractor to provide the Service, Maintenance and Reconditioning of Wheelchairs and associated items across the Health Board. The Health Board require a fully comprehensive package to be provided by the successful supplier- a detailed breakdown of the requirement is included within the Specification document that accompanies this Invitation to Tender.

Renewal: 2 x Optional 12 Month Extension Periods

Lot 2- Reconditioning of Wheelchairs and Associated Equipment

Betsi Cadwaladr University Health Board (referenced to from here on in as BCUHB) are seeking to appoint a suitably qualified and experienced contractor to provide the Service, Maintenance and Reconditioning of Wheelchairs and associated items across the Health Board. The Health Board require a fully comprehensive package to be provided by the successful supplier- a detailed breakdown of the requirement is included within the Specification document that accompanies this Invitation to Tender.

Renewal: 2 x Optional 12 Month Extension Periods

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04d69f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/043934-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

33 - Medical equipments, pharmaceuticals and personal care products

50 - Repair and maintenance services


CPV Codes

33193000 - Invalid carriages, wheelchairs and associated devices

33193100 - Invalid carriages and wheelchairs

33193120 - Wheelchairs

33193121 - Motorised wheelchairs

33193200 - Parts and accessories for invalid carriages and wheelchairs

33193220 - Parts and accessories for wheelchairs

33193222 - Wheelchair frames

33193223 - Wheelchair seats

33193224 - Wheelchair wheels

33193225 - Wheelchair tyres

50421100 - Repair and maintenance services of wheelchairs

Notice Value(s)

Tender Value
£900,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£4,559,015 £1M-£10M

Notice Dates

Publication Date
13 May 20261 months ago
Submission Deadline
11 Mar 2025Expired
Future Notice Date
Not specified
Award Date
31 Jul 202510 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NHS WALES SHARED SERVICES PARTNERSHIP
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ST ASAPH
Postcode
LL17 0JL
Post Town
Llandudno
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL33 Conwy and Denbighshire
Delivery Location
TLL11 Isle of Anglesey, TLL12 Gwynedd, TLL13 Conwy and Denbighshire, TLL23 Flintshire and Wrexham

Local Authority
Denbighshire
Electoral Ward
Bodelwyddan
Westminster Constituency
Clwyd North

Supplier Information

Number of Suppliers
1
Supplier Name

ROSS AUTO ENGINEERING

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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