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St Thomas More Catholic School & Sixth Form (Holy Spirit Catholic Multi Academy) ~ Cleaning Tender

St Thomas More Catholic Academy & Sixth Form College

This public procurement record has 1 release in its history.

Tender

28 Jan 2025 at 16:05

Tender Notice
Summary of the contracting process

The St Thomas More Catholic Academy & Sixth Form College, a public educational institution located in Warwickshire, is currently in the tender stage for a cleaning services contract. This tender, under the title "St Thomas More Catholic School & Sixth Form (Holy Spirit Catholic Multi Academy) ~ Cleaning Tender," falls under the industry category of school cleaning services (90919300). The procurement process is a restricted procedure, selectively inviting between five to ten suppliers for the tender stage. Key dates to note include the tender submission deadline on 28 February 2025 and the contract commencement on 1 August 2025, extending for three years with the potential for up to three one-year extensions. The total contract value is estimated at £780,000.

This tender presents significant opportunities for small and medium-sized enterprises (SMEs) with experience in the education sector, particularly those with a strong operational base in Central England. The successful bidder will be expected to deliver high-quality, innovative cleaning services and maintain the cleanliness of the school environment. Businesses specialising in environmentally friendly and efficient cleaning solutions are particularly well-suited to compete for this contract. The contract requires robust management support, adherence to high standards, and the ability to provide detailed monthly performance reports. With a fixed-price nature and specific requirements for input hours and quality, this contract can foster business growth for companies capable of delivering consistent and proactive cleaning services.

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Notice Information

Notice Title

St Thomas More Catholic School & Sixth Form (Holy Spirit Catholic Multi Academy) ~ Cleaning Tender

Notice Description

The successful Supplier will be required to provide cleaning services for St Thomas More Catholic School & Sixth Form which is part of the Holy Spirit Catholic Multi Academy.

Lot Information

Lot 1

The successful Supplier will be required to provide cleaning services for St Thomas More Catholic School & Sixth Form which is part of the Holy Spirit Catholic Multi Academy. The contract will commence on 1 August 2025 for a period of three years, with the potential for an extension of up to a further three years on a 1 + 1 + 1 basis. This contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of cleaning provision. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the school. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit. The school requires that the tendered number of hours are always worked, and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave. The basis and rationale that the Client requires is for the successful contractor to operate to always is being able to provide clean School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all output specifications are achieved and that the required frequency of cleans is delivered. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of services. The high-quality service levels proposed, and should maintain excellent standards throughout, resulting in a clean and pleasant environment for students, staff and visitors within all the school consistently. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BIC'S standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. The successful contractor will be expected to put forwards both innovation and their proposals for making this contract more environmentally sensitive and carbon neutral moving into this contract term both by way of contract delivery, and within the successful contractor's organisation, thus working to deliver the schools environmental polices We are seeking a suitably experienced Supplier who has current experience of working within the secondary school or HE / FE marketplace, ideally with a strong operational base within Central England, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed during the contract term. A robust level of management support must be provided by the successful contractor to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period. The scope of the contract covers all the cleaning provision within the school including all holiday and periodic cleans. The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within North Leamington School on the contract performance. The budgeted cost of cleaning for this contractual year is circa PS130,000.00 See SQ Document for more information. Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/SXF9P4HXD4

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04d6d5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/002874-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£780,000 £500K-£1M
Lots Value
£780,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Jan 20251 years ago
Submission Deadline
28 Feb 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Aug 2025 - 31 Jul 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
St Thomas More Catholic Academy & Sixth Form College
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WARWICKSHIRE
Postcode
CV10 7EX
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
TLG1 Herefordshire, Worcestershire and Warwickshire
Local Authority
Nuneaton and Bedworth
Electoral Ward
Stockingford East
Westminster Constituency
Nuneaton

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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