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Lord Williams's School ~ Cleaning Tender

Lord Williams’s School

This public procurement record has 1 release in its history.

Tender

31 Jan 2025 at 12:05

Tender Notice
Summary of the contracting process

Lord Williams’s School in Oxfordshire has initiated a tender process for the provision of comprehensive cleaning services across its two campuses. This contract, valued at £1,600,000, falls under the services category with a focus on school cleaning services and is issued under a restricted procedure. The procurement stage is currently active, with the tender submission deadline set for 14th March 2025. The contract period will run from 1st September 2025 to 30th August 2028, with the possibility of a two-year extension. The school is seeking a single contractor to deliver high-quality and cost-effective cleaning solutions, ensuring exceptional standards across both the Lower School and Upper School facilities.

This tender presents a significant opportunity for businesses specialising in cleaning services, particularly those with innovative approaches and adherence to BICSc standards. Small and medium enterprises (SMEs) are considered suitable for this contract, providing an excellent growth opportunity in the public sector. Businesses equipped with advanced cleaning equipment and methods, proactive contract management, and the ability to meet stringent cleanliness specifications will be well-positioned to compete. Up to ten suppliers meeting the minimum standards will advance to the tender stage, promising a competitive yet rewarding bidding process.

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Notice Information

Notice Title

Lord Williams's School ~ Cleaning Tender

Notice Description

Lord Williams's School is a vibrant and well-regarded comprehensive institution that caters to the educational needs of Thame and its surrounding rural communities. Currently, it boasts an enrolment of approximately 2,276 students, including those in the Sixth Form. The school is divided into two campuses: the Lower School, which accommodates students Years 7 to 9, and the Upper School, serving Years 10, 11, and the Sixth Form students.

Lot Information

Lot 1

Lord Williams's School is a vibrant and well-regarded comprehensive institution that caters to the educational needs of Thame and its surrounding rural communities. Currently, it boasts an enrolment of approximately 2,276 students, including those in the Sixth Form. The school is divided into two campuses: the Lower School, which accommodates students Years 7 to 9, and the Upper School, serving Years 10, 11, and the Sixth Form students. Across the campuses, the school is equipped with a variety of facilities designed to enhance the learning experience. Including a purpose-built drama studio, sports halls and a new science building, additionally, the Sixth Form has its own dedicated study area and common room. The tender The cleaning services at Lord Williams's School are currently performed through a combination of in-house staff and contracted services at both The Upper School and The Lower School. The school is now initiating a tender process to select a single contractor who can deliver innovative and cost-effective cleaning services for both facilities. The proposed service levels must be of high quality and maintain excellent standards throughout, ensuring a pleasant and conducive environment for both pupils and staff. The basis and rationale for the client's requirements is that the successful contractor must ensure the cleaning services at the schools is fit for purpose at all times. Additionally, the contractor must be proactive in managing the contract, ensuring that all specifications are met and that the cleaning frequency, as outlined in the tender specification, is adhered to. The contract being tendered is from 1st September 2025 to 30th August 2028 with an option to extend for up to a further two years at the discretion of the client. The contract will be fixed price in nature, with the contractor invoicing the client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. Please see SQ Document for more information.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04da84
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/003258-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£1,600,000 £1M-£10M
Lots Value
£1,600,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
31 Jan 20251 years ago
Submission Deadline
14 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Sep 2025 - 31 Aug 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Lord Williams’s School
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
OXFORDSHIRE
Postcode
OX9 2AQ
Postcode Area
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLJ14 Oxfordshire CC
Local Authority
South Oxfordshire
Electoral Ward
Thame
Westminster Constituency
Henley and Thame

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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