Notice Information
Notice Title
Asset Management Solution
Notice Description
Northumbria Police's Estates Team manage around 105 properties and do not currently have an asset management system to help capture and manage all elements of the estate, from leasehold and freehold contract information, certification to day-to-day repairs and maintenance. Instead, this is managed manually through various spreadsheets.To streamline the process, an asset management system is required to help create efficiencies and help achieve IFRS16 compliance.
Lot Information
Lot 1
Northumbria Police's Estates Team manage around 105 properties and do not currently have an asset management system to help capture and manage all elements of the estate, from leasehold and freehold contract information, certification to day-to-day repairs and maintenance. Instead, this is managed manually through various spreadsheets.To streamline the process, an asset management system is required to help create efficiencies and help achieve IFRS16 compliance.
Renewal: x1 optional 12 month extension period.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04daaa
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/051589-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48000000 - Software package and information systems
Notice Value(s)
- Tender Value
- £262,000 £100K-£500K
- Lots Value
- £262,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- £243,655 £100K-£500K
Notice Dates
- Publication Date
- 27 Aug 20255 months ago
- Submission Deadline
- 3 Mar 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 3 Mar 202511 months ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NORTHUMBRIA POLICE
- Additional Buyers
- Contact Name
- Not specified
- Contact Email
- james.thornton@northumbria.police.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- NEWCASTLE UPON TYNE
- Postcode
- N/A
- Post Town
- Not specified
- Country
- Not specified
-
- Major Region (ITL 1)
- Not specified
- Basic Region (ITL 2)
- Not specified
- Small Region (ITL 3)
- Not specified
- Delivery Location
- TLC North East (England)
-
- Local Authority
- Not specified
- Electoral Ward
- Not specified
- Westminster Constituency
- Not specified
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-04daaa-2025-08-27T13:20:27+01:00",
"date": "2025-08-27T13:20:27+01:00",
"ocid": "ocds-h6vhtk-04daaa",
"initiationType": "tender",
"tender": {
"id": "NP0330",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Asset Management Solution",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
},
"mainProcurementCategory": "goods",
"description": "Northumbria Police's Estates Team manage around 105 properties and do not currently have an asset management system to help capture and manage all elements of the estate, from leasehold and freehold contract information, certification to day-to-day repairs and maintenance. Instead, this is managed manually through various spreadsheets.To streamline the process, an asset management system is required to help create efficiencies and help achieve IFRS16 compliance.",
"value": {
"amount": 262000,
"currency": "GBP"
},
"lots": [
{
"id": "1",
"description": "Northumbria Police's Estates Team manage around 105 properties and do not currently have an asset management system to help capture and manage all elements of the estate, from leasehold and freehold contract information, certification to day-to-day repairs and maintenance. Instead, this is managed manually through various spreadsheets.To streamline the process, an asset management system is required to help create efficiencies and help achieve IFRS16 compliance.",
"value": {
"amount": 262000,
"currency": "GBP"
},
"contractPeriod": {
"durationInDays": 1440
},
"hasRenewal": true,
"renewal": {
"description": "x1 optional 12 month extension period."
},
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": false,
"status": "cancelled",
"awardCriteria": {
"criteria": [
{
"name": "Quality",
"type": "quality",
"description": "70%"
},
{
"type": "price",
"description": "30%"
}
]
}
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
}
],
"deliveryAddresses": [
{
"region": "UKC"
},
{
"region": "UKC"
}
],
"relatedLot": "1"
}
],
"submissionMethod": [
"electronicSubmission",
"written"
],
"submissionMethodDetails": "https://sell2.in-tend.co.uk/blpd/home",
"documents": [
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
}
],
"contractTerms": {
"performanceTerms": "As stated in the Invitation to Tender document.",
"electronicInvoicingPolicy": "allowed"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"coveredBy": [
"GPA"
],
"tenderPeriod": {
"endDate": "2025-03-03T12:00:00Z"
},
"submissionTerms": {
"languages": [
"en"
]
},
"awardPeriod": {
"startDate": "2025-03-03T12:01:00Z"
},
"bidOpening": {
"date": "2025-03-03T12:01:00Z",
"address": {
"streetAddress": "Electronically."
}
},
"hasRecurrence": false,
"reviewDetails": "As stated in the Invitation to Tender document."
},
"parties": [
{
"id": "GB-FTS-136765",
"name": "Northumbria Police",
"identifier": {
"legalName": "Northumbria Police"
},
"address": {
"streetAddress": "NE1 3PH",
"locality": "Newcastle upon Tyne",
"region": "UKC",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "james.thornton@northumbria.police.uk",
"url": "https://sell2.in-tend.co.uk/blpd/home"
},
"roles": [
"buyer",
"centralPurchasingBody"
],
"details": {
"url": "https://www.northumbria.police.uk/",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "BODY_PUBLIC",
"description": "Body governed by public law"
},
{
"scheme": "COFOG",
"id": "03",
"description": "Public order and safety"
}
]
}
},
{
"id": "GB-FTS-136766",
"name": "Northumbria Police",
"identifier": {
"legalName": "Northumbria Police"
},
"address": {
"locality": "Newcastle upon Tyne",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
},
{
"id": "GB-FTS-172",
"name": "European Union",
"roles": [
"funder"
]
},
{
"id": "GB-FTS-158981",
"name": "Civica UK Limited",
"identifier": {
"legalName": "Civica UK Limited",
"id": "01628868"
},
"address": {
"streetAddress": "(8th Floor) 30 Stamford Street",
"locality": "London",
"region": "UK",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "large"
}
}
],
"buyer": {
"id": "GB-FTS-136765",
"name": "Northumbria Police"
},
"language": "en",
"awards": [
{
"id": "051589-2025-NP0330-1",
"relatedLots": [
"1"
],
"title": "Asset Management Solution",
"status": "active",
"suppliers": [
{
"id": "GB-FTS-158981",
"name": "Civica UK Limited"
}
]
}
],
"planning": {
"budget": {
"finance": [
{
"id": "1",
"description": "NP0330",
"financingParty": {
"name": "European Union",
"id": "GB-FTS-172"
},
"relatedLots": [
"1"
]
}
]
}
},
"contracts": [
{
"id": "051589-2025-NP0330-1",
"awardID": "051589-2025-NP0330-1",
"title": "Asset Management Solution",
"status": "active",
"value": {
"amount": 243655,
"currency": "GBP"
},
"dateSigned": "2025-03-03T00:00:00Z"
}
],
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "1",
"value": 6
},
{
"id": "2",
"measure": "smeBids",
"relatedLot": "1",
"value": 5
},
{
"id": "3",
"measure": "foreignBidsFromEU",
"relatedLot": "1",
"value": 0
},
{
"id": "4",
"measure": "foreignBidsFromNonEU",
"relatedLot": "1",
"value": 6
},
{
"id": "5",
"measure": "electronicBids",
"relatedLot": "1",
"value": 6
}
]
}
}