Planning

Catering for Wiltshire Police

POLICE AND CRIME COMMISSIONER FOR WILTSHIRE

This public procurement record has 1 release in its history.

Planning

06 Feb 2025 at 10:40

Planning Notice
Summary of the contracting process

The Police and Crime Commissioner for Wiltshire is planning a procurement process for catering services at the Wiltshire Police Headquarters in Devizes, within the UKK15 region. This public tender process, with an estimated value of £350,000, aims to identify suppliers capable of providing high-quality catering services. The industry falls under the services category, specifically catering services (CPV code 55520000). Currently, in the planning stage, the procurement process will commence market engagement, with key stakeholders invited to participate in early discussions ahead of a formal tender expected to start in May 2025. Interested parties are encouraged to submit their responses to the pre-market engagement questionnaire by 7th March 2025. This early engagement aims to shape the tender specifications and identify optimal procurement routes.

This tender offers a significant opportunity for catering providers, particularly those experienced in managing café services and providing hospitality within a secure environment. With a diverse range of services required, from pre-made sandwiches and boxed salads to barista-style coffee and hot meal options, businesses with a focus on high-quality, locally sourced ingredients stand to benefit. Additionally, those proficient in working within subsidised frameworks and adapting to fluctuating staff numbers will find this tender to be a growth avenue. By engaging early in the process, suppliers can influence the tender specifications and establish themselves as strong candidates for the forthcoming competitive tender.

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Notice Information

Notice Title

Catering for Wiltshire Police

Notice Description

Provision of Catering Services at Wiltshire Police Headquarters (SN10 2DN).

Lot Information

Lot 1

THIS NOTICE IS FOR PRIOR INFORMATION ONLY FOR THE PURPOSES OF IDENTIFYING SUPPLIERS TO TAKE PART IN EARLY MARKET ENGAGEMENT AND IS NOT A CALL FOR COMPETITION.Wiltshire Police currently have a cafe at their Headquarters Site in Devizes (SN10 2DN). Wiltshire Police wish to undertake early market engagement with suppliers in order to inform their requirements and to formulate a specification for this service. The cafe at the Headquarters site is open and staffed between 0800 and 1400 Monday to Friday and provides pre-made bought in sandwiches, boxed salads, confectionary, snacks and cold beverages. There is a small selection of filled hot breakfast rolls (sausages, bacon, hash browns) and a small selection of hot offerings at lunchtimes (jacket potatoes, soup, paninis). The staffed counter service has a barista coffee machine which is complemented by a cashless hot drinks vending machine to alleviate queues at the staffed counter and to provide hot drinks outside of cafe operating hours. There are three other vending machines on the HQ site from which staff can purchase snacks and cold drinks. Wiltshire Police pay a subsidy for this service which covers a management fee for the contractor as well as reducing tariffs for paying customers. There are approximately 600 staff permanently based at the HQ site although hybrid working means that not all staff will be on site every day. Training also takes place at HQ which can increase numbers on any given day by approximately 130. Authorised visitors to this site are also permitted to use the facility. Due to security requirements, there is no opportunity for 'passing trade'. The intention is that the cafe will provide a wide variety of high quality, locally sourced, healthy and competitively priced items, cafe style hot drinks, bottled and canned drinks, confectionery and other snacks. There is no commercial kitchen equipment on site.Current takings in the cafe are approx. PS150,000 per year, takings from hospitality are PS11,000. There are three members of staff working in the cafe who work a total of 106.5 hours per week.The contract will also be required to provide hospitality, this will be mostly for the Headquarters site, but may on occasions, be for other Force sites. This will be primarily for beverages and / or buffet lunches but could include other requests.The purpose of the Prior Information Notice (PIN) is for early engagement with the market prior to undertaking a formal tender process which is expected to commence in May 2025. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market.If you are interested in supporting Wiltshire Police with this engagement please respond to this PIN by emailing gemma.hawkins@devonandcornwall.pnn.police.uk and you will be emailed a pre-market engagement questionnaire, so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses if you so wish. The closing date for pre-market engagement questionnaire returns and subsequent Team meetings will be noon on Friday 7th March 2025.SWPPS are committed to ensuring fairness, openness and transparency, and to following the Public Contract Regulations 2015. The PIN is however, issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the PIN. This PIN does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS or Wiltshire Police are not liable for any costs, fees, or expenses incurred by any party in replying to the PIN.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04dc18
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/003918-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55500000 - Canteen and catering services

55520000 - Catering services

Notice Value(s)

Tender Value
£350,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Feb 20251 years ago
Submission Deadline
Not specified
Future Notice Date
10 May 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
POLICE AND CRIME COMMISSIONER FOR WILTSHIRE
Contact Name
Gemma Hawkins
Contact Email
gemma.hawkins@devonandcornwall.pnn.police.uk
Contact Phone
Not specified

Buyer Location

Locality
DEVIZES
Postcode
SN10 2DN
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK72 Wiltshire
Delivery Location
TLK15 Wiltshire
Local Authority
Wiltshire
Electoral Ward
Bromham, Rowde & Roundway
Westminster Constituency
Melksham and Devizes

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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