Notice Information
Notice Title
Multifunctional Devices (MFDs) and Managed Print Services - Lot 1
Notice Description
Lot 1 - The City of London Corporation (the City) has appointed a supplier for the provision of a Multifunctional Devices (MFDs) and Managed Print Service provider. The primary aim of this contract is to provide the Corporation and associated departments with a Managed Print Service that builds upon the existing service. We are partnering to initially provide a like-for-like replacement of services, and then work with us to put in place a print strategy in order to optimise the service, including reducing usage and machines. The partner will scrutinise services, recommend best practice, and deliver a more efficient print operation that includes changing behaviour across the organisation. Lot 2 - Print Room Services The City of London Corporation (the City) has appointed a supplier for the provision of a Multifunctional Devices (MFDs) and Managed Print Service provider for the Print Room, at the Guildhall, London, EC2P 2EJ. The primary aim of this contract is to provide the Printing department (Print Room), 5th floor West Wing, Guildhall, City of London Corporation, a Multifunctional Device service provision. The role and main function of this department mainly consists of printing perfect bound committee agendas for the Town Clark's department's committee team. Other functions include: - Printing Payslips for the Chamberlains department of the City of London Corporation. - Various types of print for the Election of Lord Mayor and Admission of Sheriffs ceremonies, for example: Booklets, Flyers, Cards, Ballots and Passes. - Other print jobs upon request from other Departments across the Corporation, such as: Menu Cards for the Cook & Butler's Kitchen, wire-bound booklets and posters (up to SRA3 size). Lot 1 contract value, over 7 years (5+2): PS2,096,442.18+VAT. Lot 2 contract value over 7 years (5+2): PS202,433.79+VAT.
Lot Information
Multifunctional Devices (MFDs) and Managed Print Services
Lot 1 - Multifunctional Devices (MFDs) and Managed Print Services: The Digital Information & Technology Services (DITS) Team have appointed a managed print provider. The Corporation's current Managed Print service contract ends in March 2026. This contract covers City of London Corporation, City of London Police, Barbican, Libraries (including public printing), Schools and Print room with a print fleet of 540 devices deployed at around 34 post codes. The print volumes in many areas in the Corporation have reduced post pandemic while some have returned to pre-pandemic levels. The Project's objective is to procure a new Multifunctional Devices (MFDs) and Managed Print Services contract to replace the current contract. The initial duration of the contract is 5 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the term of the contract for up to 2 years in line with the published Terms and Conditions. Therefore, the total potential duration of the contract, including extensions, is 7 years.
Options: The duration of the contract is 60 months (5 years), subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract for a further 24 months (2 years). The maximum length of the contract is therefore 84 months (7 years).
Multifunctional Devices (MFDs) and Managed Print Services - Print Room Servicesot 1 - Multifunctional Devices (MFDs) and Managed Print Services: The Digital Information & Technology Services (DITS) Team have appointed a managed print provider. The Corporation's current Managed Print service contract ends in March 2026. This contract covers City of London Corporation, City of London Police, Barbican, Libraries (including public printing), Schools and Print room with a print fleet of 540 devices deployed at around 34 post codes. The print volumes in many areas in the Corporation have reduced post pandemic while some have returned to pre-pandemic levels. The Project's objective is to procure a new Multifunctional Devices (MFDs) and Managed Print Services contract to replace the current contract. The initial duration of the contract is 5 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the term of the contract for up to 2 years in line with the published Terms and Conditions. Therefore, the total potential duration of the contract, including extensions, is 7 years.
Options: The duration of the contract is 60 months (5 years), subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract for a further 24 months (2 years). The maximum length of the contract is therefore 84 months (7 years).
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04dc61
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/048618-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79810000 - Printing services
Notice Value(s)
- Tender Value
- £3,500,000 £1M-£10M
- Lots Value
- £3,328,614 £1M-£10M
- Awards Value
- Not specified
- Contracts Value
- £2,298,875 £1M-£10M
Notice Dates
- Publication Date
- 14 Aug 20256 months ago
- Submission Deadline
- 10 Mar 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 30 Jul 20256 months ago
- Contract Period
- 31 Jul 2025 - 31 Jul 2032 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE MAYOR AND COMMONALTY AND CITIZENS OF THE CITY OF LONDON
- Additional Buyers
- Contact Name
- Mitchell Walker
- Contact Email
- mitchell.walker@cityoflondon.gov.uk
- Contact Phone
- +44 2073323030, +44 207332491, +44 2076063030
Buyer Location
- Locality
- LONDON
- Postcode
- EC2P 2EJ
- Post Town
- Central London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI4 Inner London - East
- Small Region (ITL 3)
- TLI43 Haringey and Islington
- Delivery Location
- TLI London
-
- Local Authority
- Islington
- Electoral Ward
- Clerkenwell
- Westminster Constituency
- Islington South and Finsbury
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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