Notice Information
Notice Title
Automatic Statement Reconciliation Software
Notice Description
Stoke-on-Trent City Council is exploring the procurement of an Automatic Statement Reconciliation Software to support financial operations by improving accuracy, efficiency, and automation in reconciling various financial statements, including bank transactions, supplier statements, and internal ledger records. - Automate reconciliation processes, reducing manual effort and improving data accuracy. - Identify discrepancies and exceptions dynamically, with built-in error handling. - Utilise AI-driven or rule-based transaction matching to enhance financial control. - Assist in the discovery of hidden credit notes to maximise cost recovery. - Provide tracking functionality to monitor whether identified issues, such as missing invoices or reconciliation discrepancies, have been resolved. - Offer compatibility with widely used ERP and finance management solutions, such as SAP Public Cloud and Civica, allowing for data extraction or integration where feasible. - Support compliance with financial regulations and reporting standards applicable in the UK public sector. - Provide an intuitive interface with real-time reporting and analytics for financial oversight.
Lot Information
Lot 1
Stoke-on-Trent City Council is seeking a scalable and efficient reconciliation solution that can work alongside existing financial management systems. The key objectives include: - Automated Matching - AI-driven and configurable rule-based matching of transactions. - Exception Handling - Identification of unmatched or irregular transactions for review. - Discovery of Hidden Credit Notes - Identification of supplier credit notes that may have gone unnoticed, helping to recover costs. - Issue Tracking & Resolution Monitoring - A system to flag reconciliation issues and track their resolution status to ensure follow-through. - Audit Trail & Compliance - Full traceability and reporting features to support audits. - Cloud-Based or On-Premise Deployment - A flexible solution that can accommodate different IT environments. - Integration and Data Handling - Ability to interact with ERP, finance management systems, and other relevant platforms through structured data extraction, reporting capabilities, or integration where applicable. The council wishes to continue fulfilling its current services to the same high standard, though recognizes the need to engage with the innovative providers within the market to better understand the wider offer which may be available in an ever developing digital service are. If you are interested in any further discussions regarding this notice please contact Gabriella.brown@stoke.gov.uk with the reference 'Automatic Statement Reconciliation' where additional details can be discussed.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04dd49
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/004355-2025
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- Planning Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48440000 - Financial analysis and accounting software package
48441000 - Financial analysis software package
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 10 Feb 20251 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- 31 Mar 2025Expired
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planned
- Lots Status
- Planned
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- STOKE-ON-TRENT CITY COUNCIL
- Contact Name
- Agnes Ashun
- Contact Email
- agnes.ashun@stoke.gov.uk
- Contact Phone
- +44 1782237651
Buyer Location
- Locality
- STOKE-ON-TRENT
- Postcode
- ST4 1HH
- Post Town
- Stoke-on-Trent
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG2 Shropshire and Staffordshire
- Small Region (ITL 3)
- TLG23 Stoke-on-Trent
- Delivery Location
- TLG23 Stoke-on-Trent
-
- Local Authority
- Stoke-on-Trent
- Electoral Ward
- Hartshill Park & Stoke
- Westminster Constituency
- Stoke-on-Trent Central
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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