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Annual Servicing, Maintenance and Emergency Callout/Repair of Intruder Alarm Equipment

South Wales Police

This public procurement record has 1 release in its history.

Tender

17 Feb 2025 at 12:16

Tender Notice
Summary of the contracting process

The Police and Crime Commissioner for South Wales has announced an active tender for the annual servicing, maintenance, and emergency callout/repair of intruder alarm equipment throughout the force area. The procurement is classified under the industry category "Burglar and fire alarms" (CPV code 31625000) and involves a variety of services including routine inspections, maintenance, repair work, alarm monitoring, and new installations. The procurement process is currently in the tender stage, with bids due by 10th March 2025 at 12:00 PM. The contract is valued at £130,000 and is scheduled to commence on 1st April 2025, running until 31st March 2029, with an annual renewal option extending until March 2031. Interested bidders can submit their applications electronically or in writing through the specified submission portal.

This tender presents substantial business growth opportunities for companies specialising in security systems, particularly those with experience in intruder alarm equipment. Businesses adept at providing regular maintenance services, rapid emergency responses, and comprehensive alarm monitoring via an Alarm Receiving Centre will find this procurement especially beneficial. Companies capable of offering quotations for new alarm installations and handling both minor and major repair works during scheduled visits will be well-suited to compete. The open procurement method facilitates equal opportunity for all interested contractors, encouraging competition and innovation in providing high-quality security solutions for the South Wales Police force.

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Notice Information

Notice Title

Annual Servicing, Maintenance and Emergency Callout/Repair of Intruder Alarm Equipment

Notice Description

The Police and Crime Commissioner for South Wales requires a Contractor to service and maintain Intruder Alarm Equipment throughout the force area. The service shall include Emergency Call Outs and the repair and planned installation of new systems. Scope of Works The Contractor shall be required to undertake the following general activities; these include but are not limited to: I. Regular scheduled inspection, servicing and testing of Intruder Alarm Equipment with the submission of associated service reports II. Maintenance / repair work, in response to breakdowns, callouts or as a result of an inspection during a routine service visit, or upon request from an authorised representative III. Installations as requested by quotation for specific package of work (for an example see appendix D) IV. Provision of Alarm monitoring via Alarm Receiving Centre (ARC), The Contractor shall minimise the need for call-outs by inspecting the systems during routine service visits with the view to affecting any minor repairs, replacements or maintenance during these visits following agreement in writing from the Authorised Officer. The Contractor shall provide regular scheduled inspections, servicing and testing of Intruder Alarm Equipment including the submission of associated service reports. The Contractor shall provide the provision of maintenance / repair work, in response to breakdowns, callouts or as a result of an inspection during a routine service visit, or upon request from an authorised representative. The Contractor shall provide quotations for specific packages of work of new alarm installations and equipment when requested to do so by the Authorised Officer. The Contractor shall provide Alarm monitoring via an Alarm Receiving Centre (ARC) for all sites currently monitored.

Lot Information

Lot 1

The Police and Crime Commissioner for South Wales requires a Contractor to service and maintain Intruder Alarm Equipment throughout the force area. The service shall include Emergency Call Outs and the repair and planned installation of new systems. Scope of Works The Contractor shall be required to undertake the following general activities; these include but are not limited to: I. Regular scheduled inspection, servicing and testing of Intruder Alarm Equipment with the submission of associated service reports II. Maintenance / repair work, in response to breakdowns, callouts or as a result of an inspection during a routine service visit, or upon request from an authorised representative III. Installations as requested by quotation for specific package of work (for an example see appendix D) IV. Provision of Alarm monitoring via Alarm Receiving Centre (ARC), The Contractor shall minimise the need for call-outs by inspecting the systems during routine service visits with the view to affecting any minor repairs, replacements or maintenance during these visits following agreement in writing from the Authorised Officer. The Contractor shall provide regular scheduled inspections, servicing and testing of Intruder Alarm Equipment including the submission of associated service reports. The Contractor shall provide the provision of maintenance / repair work, in response to breakdowns, callouts or as a result of an inspection during a routine service visit, or upon request from an authorised representative. The Contractor shall provide quotations for specific packages of work of new alarm installations and equipment when requested to do so by the Authorised Officer. The Contractor shall provide Alarm monitoring via an Alarm Receiving Centre (ARC) for all sites currently monitored.

Renewal: With the option to extend Annually until 31/03/31

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04e29c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/005354-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

CPV Codes

31625000 - Burglar and fire alarms

Notice Value(s)

Tender Value
£130,000 £100K-£500K
Lots Value
£160,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Feb 20251 years ago
Submission Deadline
10 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2025 - 31 Mar 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Wales Police
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRIDGEND
Postcode
CF31 3SU
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL Wales
Local Authority
Bridgend
Electoral Ward
Brackla East and Coychurch Lower
Westminster Constituency
Bridgend

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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