001281 - Office furniture solutions and associated services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04e32b-2025-07-25T14:57:03+01:00",
    "date": "2025-07-25T14:57:03+01:00",
    "ocid": "ocds-h6vhtk-04e32b",
    "description": "YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).",
    "initiationType": "tender",
    "tender": {
        "id": "001281",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "001281 - Office furniture solutions and associated services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "39130000",
            "description": "Office furniture"
        },
        "mainProcurementCategory": "goods",
        "description": "YPO are looking for Providers to be appointed onto a Framework Agreement for the provision of Office Furniture Solutions and Associated Services. This Framework is designed to meet the needs of YPO and Other Contracting Authorities by establishing an agreement where the end customer will place the order with the Provider and the Provider delivered direct to the end customer.",
        "value": {
            "amount": 75000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Provider(s) are required to be able to supply, deliver and install (where requested) onto customers individual sites throughout the UK a full range of office furniture and associated services. Product ranges incorporating (but not limited to) workstations, storage, swivel chairs, breakout, and meeting furniture. Associated services may be required on occasion. These services will be incorporating (but not limited to) drawing work, project management, product refurb / repair and move management.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Non-Cost",
                            "type": "quality",
                            "description": "50%"
                        },
                        {
                            "name": "Costs",
                            "type": "cost",
                            "description": "50%"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2025-07-01T00:00:00+01:00",
                    "endDate": "2029-06-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The Framework Agreement will cover the period from 8th July 2025 to 7th June 2027 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of May 2027 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework period will therefore be 4 years, from 8th July 2025 to 7th June 2029 (subject to an annual review, incorporating price negotiations and KPI performance)."
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "30000000",
                        "description": "Office and computing machinery, equipment and supplies except furniture and software packages"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39000000",
                        "description": "Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://procontract.due-north.com/register?ReadForm",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under 'Procurement Documents' in 'Communication' section in this notice.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic1",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical1",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in 'Communication' Section in this notice."
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-04-01T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2025-04-01T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2025-04-01T12:00:00+01:00"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date."
        }
    },
    "parties": [
        {
            "id": "GB-FTS-1118",
            "name": "YPO",
            "identifier": {
                "legalName": "YPO"
            },
            "address": {
                "streetAddress": "41 Industrial Park",
                "locality": "Wakefield",
                "region": "UK",
                "postalCode": "WF2 0XE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Contracts Team",
                "telephone": "+44 1924664685",
                "email": "contracts@ypo.co.uk",
                "url": "https://procontract.due-north.com/register?ReadForm"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.ypo.co.uk/",
                "buyerProfile": "https://procontract.due-north.com/register?ReadForm",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-136",
            "name": "High Court of England and Wales",
            "identifier": {
                "legalName": "High Court of England and Wales"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-155653",
            "name": "Bates Office Services Ltd",
            "identifier": {
                "legalName": "Bates Office Services Ltd"
            },
            "address": {
                "streetAddress": "Unit A1-A4 Knights Park Ind. Estate, Rochester",
                "locality": "Kent",
                "region": "UKJ4",
                "postalCode": "ME2 2LS",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-155654",
            "name": "BOF Group Limited",
            "identifier": {
                "legalName": "BOF Group Limited"
            },
            "address": {
                "streetAddress": "Tower House, Tower Close, Bridgend Ind Est",
                "locality": "Bridgend",
                "region": "UKL",
                "postalCode": "CF31 3TH",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-155655",
            "name": "Dams Furniture Limited",
            "identifier": {
                "legalName": "Dams Furniture Limited"
            },
            "address": {
                "streetAddress": "Gores Road, Knowsley Industrial Park",
                "locality": "Merseyside",
                "region": "UKD7",
                "postalCode": "L33 7XS",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-155656",
            "name": "Emergent Crown Contract Office Furnishings Limited",
            "identifier": {
                "legalName": "Emergent Crown Contract Office Furnishings Limited"
            },
            "address": {
                "streetAddress": "Unit 5, Browmills Industrial Estate, Brighouse Road, Hipperholme",
                "locality": "Halifax",
                "region": "UKE4",
                "postalCode": "HX3 8EF",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-155657",
            "name": "Flexiform Business Furniture Limited",
            "identifier": {
                "legalName": "Flexiform Business Furniture Limited"
            },
            "address": {
                "streetAddress": "1st Floor, 45 Gee Street",
                "locality": "London",
                "region": "UKI",
                "postalCode": "EC1V 3RS",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-155658",
            "name": "Gresham Office Furniture Limited",
            "identifier": {
                "legalName": "Gresham Office Furniture Limited"
            },
            "address": {
                "streetAddress": "Platinum Park, Lynstock Way, Bolton, Lancashire",
                "locality": "Bolton",
                "region": "UKD3",
                "postalCode": "BL6 4SA",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-155659",
            "name": "H Jenkinson and Company Limited",
            "identifier": {
                "legalName": "H Jenkinson and Company Limited"
            },
            "address": {
                "streetAddress": "Kitling Road, Knowsley Business Park, Prescot",
                "locality": "Merseyside",
                "region": "UKD7",
                "postalCode": "L34 9JR",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-155660",
            "name": "Senator International Limited",
            "identifier": {
                "legalName": "Senator International Limited"
            },
            "address": {
                "streetAddress": "Syke Side Drive Altham Business Park Accrington",
                "locality": "Accrington",
                "region": "UKD4",
                "postalCode": "BB5 5YE",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-155661",
            "name": "Showcase PSR Portsdown Limited",
            "identifier": {
                "legalName": "Showcase PSR Portsdown Limited"
            },
            "address": {
                "streetAddress": "Paslow Hall Estate, King Street, High Ongar, Essex",
                "locality": "Essex",
                "region": "UKH3",
                "postalCode": "CM5 9QZ",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-155662",
            "name": "Wagstaff Bros Ltd",
            "identifier": {
                "legalName": "Wagstaff Bros Ltd"
            },
            "address": {
                "streetAddress": "9 Brewhouse Yard, Clerkenwell, London",
                "locality": "London",
                "region": "UKI",
                "postalCode": "EC1V 4JR",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-1118",
        "name": "YPO"
    },
    "language": "en",
    "awards": [
        {
            "id": "043194-2025-001281-1",
            "relatedLots": [
                "1"
            ],
            "title": "Office furniture solutions and associated services",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-155653",
                    "name": "Bates Office Services Ltd"
                },
                {
                    "id": "GB-FTS-155654",
                    "name": "BOF Group Limited"
                },
                {
                    "id": "GB-FTS-155655",
                    "name": "Dams Furniture Limited"
                },
                {
                    "id": "GB-FTS-155656",
                    "name": "Emergent Crown Contract Office Furnishings Limited"
                },
                {
                    "id": "GB-FTS-155657",
                    "name": "Flexiform Business Furniture Limited"
                },
                {
                    "id": "GB-FTS-155658",
                    "name": "Gresham Office Furniture Limited"
                },
                {
                    "id": "GB-FTS-155659",
                    "name": "H Jenkinson and Company Limited"
                },
                {
                    "id": "GB-FTS-155660",
                    "name": "Senator International Limited"
                },
                {
                    "id": "GB-FTS-155661",
                    "name": "Showcase PSR Portsdown Limited"
                },
                {
                    "id": "GB-FTS-155662",
                    "name": "Wagstaff Bros Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "043194-2025-001281-1",
            "awardID": "043194-2025-001281-1",
            "title": "Office furniture solutions and associated services",
            "status": "active",
            "value": {
                "amount": 75000000,
                "currency": "GBP"
            },
            "dateSigned": "2025-06-26T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 25
            }
        ]
    }
}