Planning

People and Premises Risk Management System - 2025

LEICESTERSHIRE FIRE AND RESCUE SERVICE

This public procurement record has 1 release in its history.

Planning

18 Feb 2025 at 17:08

Planning Notice
Summary of the contracting process

Leicestershire Fire and Rescue Service (LFRS) is in the planning stage for the procurement of a People and Premises Risk Management System. This procurement exercise is categorised under the software package and information systems industry (CPV code 48000000) and aims to enhance the management of fire prevention, fire protection, and operational intelligence activities within the region of UKF2. Key dates include a deadline for expressing interest by 6th March 2025, submission of completed questionnaires by 14th March 2025, and supplier demonstrations set between 24th March and 11th April 2025. The system will support LFRS's mission of ensuring safer people and places by integrating scheduling, recording, and sharing critical information across these areas.

This tender presents significant opportunities for growth to businesses specialising in comprehensive risk management software solutions. Organisations with experience in providing robust, scalable, and innovative systems will find this tender particularly relevant. Suppliers with a proven track record in delivering flexible and reliable IT solutions for public safety and risk management will have the opportunity to demonstrate their capabilities through engagement sessions and detailed discussions. Additionally, businesses well-versed in adapting to stringent regulatory requirements and providing ongoing support and updates will likely find strong alignment with LFRS’s long-term goals.

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Notice Information

Notice Title

People and Premises Risk Management System - 2025

Notice Description

Leicestershire Fire and Rescue Service (LFRS) is seeking to procure a People and Premises Risk Management solution. Changes in legislation and the tragedy of the Grenfell Tower fire in 2017 have provided lessons to show the value in combining relevant information when managing People, Premises and Risk information. As a result, LFRS wish to procure a system that will bring together the scheduling, recording and sharing of information across three of our core activities: * Fire Prevention: Home Safety Checks, Schools programme, community events; and Safeguarding: Vulnerable Persons, Fire Starter programme. * Fire Protection, including Fire Safety Audits (long and short form), Fire Safety Enforcement, Building Regulations Consultation, Fire Safety England Regulations 2022, License application consultation. * Operational Intelligence: Provision of Operational Risk Information System (PORIS), Site Specific Risk Assessments, Site Specific Risk Information. This data can then be used to better support our mission of Safer People, Safer Places. It is vital that LFRS work with a viable and credible supplier who has the track record, and professional discretion to deliver the required solution and services that will enable LFRS to meet its current and future goals and business needs. The purpose of this Prior Information Notice (PIN) is for LFRS to engage with suppliers of People and Premises Risk Management systems that are currently available on the market. We invite interest from suppliers to engage in demonstrations and discussion of how their existing platforms will meet our present and future requirements. LFRS will use these engagements to gather information and produce a specification of requirements, which will be used for any future tender exercise that may take place. This PIN replaces any previous PIN issued. Suppliers who have responded to previous PINs are encouraged to engage with us again to provide up to date information. This is not a call for competition and failure to participate will not exclude any providers from any future tender process, nor does this notice guarantee that any future tender will take place. No providers will be either advantaged or disadvantaged by participating and any resulting tender will be advertised on the appropriate electronic platform/s for all to view.

Lot Information

Lot 1

18th February 2025: Prior Information Notice issued. 6th March 2025:Suppliers can note their interest in the PIN process by requesting the questionnaire by 6th March 2025 Closing date 14th March 2025: Suppliers to submit their completed questionnaire by 14th March 2025 March 24th - April 11th 2025: Supplier demonstrations, dates to be agreed. All correspondence, including responses, must be in written format and sent to ictprocurement@leics-fire.gov.uk. All requests for clarification or additional information will be logged and replies issued to all providers. Valid PIN responses must contain the completed questionnaire and be submitted by the closing date. Failure to submit a completed questionnaire will result in ineligibility to provide a demonstration to LFRS. It is the provider's responsibility to ensure their response arrives by the closing date.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04e38e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/005691-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Feb 20251 years ago
Submission Deadline
Not specified
Future Notice Date
29 May 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LEICESTERSHIRE FIRE AND RESCUE SERVICE
Contact Name
Jenny Kirby
Contact Email
ictprocurement@leics-fire.gov.uk
Contact Phone
+44 1162105555

Buyer Location

Locality
LEICESTER
Postcode
LE4 3BU
Post Town
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
TLF2 Leicestershire, Rutland and Northamptonshire
Local Authority
Charnwood
Electoral Ward
Birstall West
Westminster Constituency
Mid Leicestershire

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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