Print and Associated Services Framework to include Hybrid Mail and Digital Transformation Solutions

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04e462-2025-05-23T09:39:04+01:00",
    "date": "2025-05-23T09:39:04+01:00",
    "ocid": "ocds-h6vhtk-04e462",
    "description": "The University of Essex's Internal Reference Number is UOE/DU/PRINT/01. The framework is being delivered by the University of Essex and its partners Dukefield Procurement Ltd (who are a subsidiary of Dukefield Ltd). Dukefield Procurement Ltd are acting as agents of the University of Essex in the development and ongoing contract management of this framework. The contracting authority will be using an eTendering system to conduct the procurement exercise. To access the procurement documentation suppliers must register their company details on the Sourcing Cloud system at: https://suppliers.multiquote.com The tender is available from the opportunities menu on the login page of the site. The Contracting Authority shall not be under any obligation to accept the lowest tender or indeed any tender. The University of Essex expressly reserves the rights: (a) to terminate the procurement process and not to award any contract as a result of the procurement process at any time; (b) to make whatever changes it may see fit to the content and structure of the procurement as detailed within the tender documentation; (c) to award a contract covering only part of it's requirements if explicitly detailed within the tender documentation; (d) to disqualify any organisation from the process that canvasses any employee of the Contracting Authority during the procurement process or standstill period if applicable; (e) seek clarifications to tender responses on the basis that any clarification sought will not confer any undue competitive advantage in the favour of any supplier from whom such clarifications are being sought; (f) where the contracting authority can evidence that there is a conflict of interest, either personal or in consideration of any organisation bidding for the contract, the contracting authority shall have the explicit right to immediately exclude that person or organisation from the tender process entirely; (g) where the contracting authority has engaged in any pre-market soft testing prior to the commencement of the procurement process, the contracting authority reserves the right to name any organisation that has been involved in these discussions and release any and all specifications/ discussion documents to the market where appropriate to the subject matter of this procurement; (h) the contracting authority will not be liable for any costs incurred by tenderers; (i) the value of the framework provided in section II.1.5 is only an estimate and the contracting authority will not guarantee any business through this framework agreement; and (j) the contracting authority wishes to establish a framework agreement open for use by all Public Sector Bodies as stated in II.1.4. Tenderers should note, in reference to section IV.1.3, envisaged maximum number of participants to the framework: Where, following the evaluation of bids, more than one tenderer is tied with the same final evaluation score and are ranked in the last supplier award position, each of these tenderers shall be deemed to occupy the last framework agreement contract award position for the purpose of calculating the maximum number of suppliers under the framework. The contracting authority will award a framework agreement to additional tenderers on the framework beyond the stated maximum number, where their final evaluation score(s) is within 0.5% of the last placed position on the framework. For the avoidance of doubt, the 15th placed position in respect of this framework. Therefore, tenderers within 0.5%, along with the tenderer in last placed position, shall be deemed to occupy the last framework agreement contract award position for the framework.",
    "initiationType": "tender",
    "tender": {
        "id": "CA15282 - UOE/DU/PRINT/01",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Print and Associated Services Framework to include Hybrid Mail and Digital Transformation Solutions",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79800000",
            "description": "Printing and related services"
        },
        "mainProcurementCategory": "services",
        "description": "The Framework will provide access to a comprehensive range of Print and Associated Services including Hybrid Mail and Digital Transformation Solutions. It is let by the University of Essex and is open for use by all contracting authorities across the public sector throughout the UK (and any future successors to these organisations). These include (but not limited to) central government departments and agencies, Non Departmental Public Bodies, NHS bodies, Local Authorities, Police Authorities, Emergency Services, Educational Establishments, Hospices, Registered Charities, National Parks, Registered Social Landlords and any other body permitted by the Contracting Authority. Full details of the classification of eligible end user establishments and geographical areas is available at https://www.dukefieldprocurement.co.uk/fts-eligible-users The Framework will be let across a single Lot. There will be a maximum of fifteen (15) suppliers awarded a place on the framework.",
        "value": {
            "amount": 100000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The framework will provide access to a comprehensive suite of Print and Associated Services to include, but not be limited to: * Print Supplies and Services * Design Services * Hybrid Mail Services and Solutions * Digital Transformation Solutions - including Cloud Services, Document Management Services, Document Storage and Distribution Services, Omni Channel Communications, Mailing and Mail Management Solutions and Scanning and Archiving Services. * Consultancy Services - there will also be access to a range of consultancy service to support the operation and use of the framework across all framework supply and service areas.",
                "value": {
                    "amount": 100000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60.00%"
                        },
                        {
                            "type": "price",
                            "description": "40.00%"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79410000",
                        "description": "Business and management consultancy services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79995100",
                        "description": "Archiving services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "30131000",
                        "description": "Mailroom equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "22000000",
                        "description": "Printed matter and related products"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72512000",
                        "description": "Document management services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72212310",
                        "description": "Document creation software development services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79820000",
                        "description": "Services related to printing"
                    },
                    {
                        "scheme": "CPV",
                        "id": "64100000",
                        "description": "Post and courier services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79810000",
                        "description": "Printing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79571000",
                        "description": "Mailing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79821000",
                        "description": "Print finishing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "22458000",
                        "description": "Bespoke printed matter"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79570000",
                        "description": "Mailing-list compilation and mailing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48782000",
                        "description": "Storage management software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "64110000",
                        "description": "Postal services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79811000",
                        "description": "Digital printing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "22150000",
                        "description": "Brochures"
                    },
                    {
                        "scheme": "CPV",
                        "id": "22140000",
                        "description": "Leaflets"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72412000",
                        "description": "Electronic mail service provider"
                    },
                    {
                        "scheme": "CPV",
                        "id": "64216120",
                        "description": "Electronic mail services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "63121000",
                        "description": "Storage and retrieval services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "30197630",
                        "description": "Printing paper"
                    },
                    {
                        "scheme": "CPV",
                        "id": "22800000",
                        "description": "Paper or paperboard registers, account books, binders, forms and other articles of printed stationery"
                    },
                    {
                        "scheme": "CPV",
                        "id": "22822000",
                        "description": "Business forms"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79415200",
                        "description": "Design consultancy services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79824000",
                        "description": "Printing and distribution services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79999100",
                        "description": "Scanning services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "63120000",
                        "description": "Storage and warehousing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "64227000",
                        "description": "Integrated telecommunications services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "22100000",
                        "description": "Printed books, brochures and leaflets"
                    },
                    {
                        "scheme": "CPV",
                        "id": "64000000",
                        "description": "Postal and telecommunications services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48300000",
                        "description": "Document creation, drawing, imaging, scheduling and productivity software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79823000",
                        "description": "Printing and delivery services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79822500",
                        "description": "Graphic design services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "22900000",
                        "description": "Miscellaneous printed matter"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    }
                ],
                "deliveryLocation": {
                    "description": "united kingdom"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://suppliers.multiquote.com",
        "documents": [
            {
                "id": "economic1",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical1",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 15
            }
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-04-07T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2025-04-07T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2025-04-07T12:00:00+01:00"
        },
        "hasRecurrence": false,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "reviewDetails": "The University of Essex will incorporate a minimum 10-day standstill period at the point information on the award of contract is communicated to tenderers. Bidders who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision is made as to the reasons why the bidder was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Procurement Regulations provide for the aggrieved parties who have been harmed or who are at risk of harm by the breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any action must be generally brought within 3 months. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Contracting Authority has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the contract the shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into."
    },
    "parties": [
        {
            "id": "GB-FTS-45999",
            "name": "University of Essex",
            "identifier": {
                "legalName": "University of Essex"
            },
            "address": {
                "streetAddress": "Wivenhoe Park",
                "locality": "Colchester",
                "region": "UK",
                "postalCode": "CO4 3SQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1206872954",
                "email": "philip.sweeting@essex.ac.uk",
                "url": "https://suppliers.multiquote.com"
            },
            "roles": [
                "buyer",
                "reviewBody",
                "mediationBody",
                "reviewContactPoint"
            ],
            "details": {
                "url": "https://www.essex.ac.uk/",
                "buyerProfile": "https://www.essex.ac.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-8171",
            "name": "Dukefield Procurement Limited",
            "identifier": {
                "legalName": "Dukefield Procurement Limited"
            },
            "address": {
                "streetAddress": "Parkside House 167, Chorley",
                "locality": "Bolton",
                "region": "UKD3",
                "postalCode": "BL1 4RA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7966040564",
                "email": "steve.davies@dukefieldprocurement.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.dukefield.co.uk/about-us/",
                "buyerProfile": "http://www.dukefield.co.uk/about-us/"
            }
        },
        {
            "id": "GB-FTS-65291",
            "name": "Public Sector",
            "identifier": {
                "legalName": "Public Sector"
            },
            "address": {
                "streetAddress": "Wivenhoe Park",
                "locality": "Colchester",
                "region": "UK",
                "postalCode": "CO4 3SQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1206872954",
                "email": "philip.sweeting@essex.ac.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.essex.ac.uk/",
                "buyerProfile": "https://www.essex.ac.uk/"
            }
        },
        {
            "id": "GB-FTS-149116",
            "name": "PSL Print Management Ltd",
            "identifier": {
                "legalName": "PSL Print Management Ltd"
            },
            "address": {
                "streetAddress": "Unit A59, RedScar Business Park",
                "locality": "Preston",
                "region": "UK",
                "postalCode": "PR2 5ND",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1772704515",
                "email": "tenders@pslprint.co.uk",
                "faxNumber": "+44 1772703848"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.pslprint.com",
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-149117",
            "name": "FCS Laser Mail",
            "identifier": {
                "legalName": "FCS Laser Mail"
            },
            "address": {
                "streetAddress": "20 Wood Lane, Erdington",
                "locality": "BIRMINGHAM",
                "region": "UK",
                "postalCode": "B24 9QL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1213064300",
                "email": "sales@fcslasermail.co.uk",
                "faxNumber": "+44 1213064310"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.fcslasermail.co.uk",
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-147238",
            "name": "Harlow Solutions",
            "identifier": {
                "legalName": "Harlow Solutions"
            },
            "address": {
                "streetAddress": "7-21 Maxwell Street,",
                "locality": "South Shields",
                "region": "UK",
                "postalCode": "NE33 4PU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1914554286",
                "email": "sales@harlowprinting.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://harlowsolutions.co.uk/",
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-149118",
            "name": "MBA Group Ltd",
            "identifier": {
                "legalName": "MBA Group Ltd"
            },
            "address": {
                "streetAddress": "MBA House, Garman Road",
                "locality": "London",
                "region": "UK",
                "postalCode": "N17 0HW",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2083764300",
                "email": "tfoo@mba-group.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.mba-group.com",
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-147240",
            "name": "Sterling Press Ltd",
            "identifier": {
                "legalName": "Sterling Press Ltd"
            },
            "address": {
                "streetAddress": "Sterling House, Kettering Venture Park",
                "locality": "Kettering",
                "region": "UK",
                "postalCode": "NN15 6XU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1536527300",
                "email": "tenders@sterlingsolutions.co.uk",
                "faxNumber": "+44 8700842100"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.sterlingsolutions.co.uk",
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-149119",
            "name": "CDS PRINT SERVICES LTD",
            "identifier": {
                "legalName": "CDS PRINT SERVICES LTD"
            },
            "address": {
                "streetAddress": "Riverside House 7 Canal Wharf,",
                "locality": "LEEDS",
                "region": "UK",
                "postalCode": "LS11 5AS",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1133994000",
                "email": "bids@cds-print.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.cds.co.uk",
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-149120",
            "name": "CDP Print Management",
            "identifier": {
                "legalName": "CDP Print Management"
            },
            "address": {
                "streetAddress": "Form House, 74-82 Rose Lane",
                "locality": "Liverpool",
                "region": "UK",
                "postalCode": "L18 8EE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1517247000",
                "email": "tenders@cdp.co.uk",
                "faxNumber": "+44 1517246478"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.cdp.co.uk",
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-45999",
        "name": "University of Essex"
    },
    "language": "en",
    "awards": [
        {
            "id": "025578-2025-CA15282-1",
            "relatedLots": [
                "1"
            ],
            "title": "Print and Associated Services Framework to include Hybrid Mail and Digital Transformation Solutions",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-149116",
                    "name": "PSL Print Management Ltd"
                },
                {
                    "id": "GB-FTS-149117",
                    "name": "FCS Laser Mail"
                },
                {
                    "id": "GB-FTS-147238",
                    "name": "Harlow Solutions"
                },
                {
                    "id": "GB-FTS-149118",
                    "name": "MBA Group Ltd"
                },
                {
                    "id": "GB-FTS-147240",
                    "name": "Sterling Press Ltd"
                },
                {
                    "id": "GB-FTS-149119",
                    "name": "CDS PRINT SERVICES LTD"
                },
                {
                    "id": "GB-FTS-149120",
                    "name": "CDP Print Management"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "025578-2025-CA15282-1",
            "awardID": "025578-2025-CA15282-1",
            "title": "Print and Associated Services Framework to include Hybrid Mail and Digital Transformation Solutions",
            "status": "active",
            "value": {
                "amount": 100000000,
                "currency": "GBP"
            },
            "dateSigned": "2025-05-23T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 7
            }
        ]
    }
}