DAERA - Servicing and Maintenance of Plant Machinery 2025 - 2029 (ID 5574122)

{
    "tag": [
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    ],
    "id": "ocds-h6vhtk-04e4b8-2025-05-20T13:47:27+01:00",
    "date": "2025-05-20T13:47:27+01:00",
    "ocid": "ocds-h6vhtk-04e4b8",
    "initiationType": "tender",
    "tender": {
        "id": "ID 5574122",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "DAERA - Servicing and Maintenance of Plant Machinery 2025 - 2029 (ID 5574122)",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50000000",
            "description": "Repair and maintenance services"
        },
        "mainProcurementCategory": "services",
        "description": "This contract will be for the Repair and Maintenance to Plant and Machinery. The Contract will be divided into 6 Lots linked to council areas within Northern Ireland. There will be no restrictions on the number of Lots a Tender can bid for or be awarded. Each Lot will be evaluated and awarded independently. Where Tenderers bid for multiple Lots, they must ensure that they have the capacity to deliver the requirements for each should they be successful in more than one. Only one Contractor will be appointed per LOT.",
        "value": {
            "amount": 375000,
            "currency": "GBP"
        },
        "lotDetails": {
            "maximumLotsBidPerSupplier": 6
        },
        "lots": [
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                "id": "1",
                "title": "LOT 1 - Ards and North Down District Council",
                "description": "This contract will be for the Repair and Maintenance to Plant and Machinery. The Contract will be divided into 6 Lots linked to council areas within Northern Ireland. There will be no restrictions on the number of Lots a Tender can bid for or be awarded. Each Lot will be evaluated and awarded independently. Where Tenderers bid for multiple Lots, they must ensure that they have the capacity to deliver the requirements for each should they be successful in more than one. Only one Contractor will be appointed per LOT. Additional information: The figure indicated in Sections II 1.7 and V.2.4 represents an estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Economic Operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Economic Operator in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise and an Economic Operator shall. have no legitimate expectation that a contract will be entered into until such time as entry into the Contract has been confirmed by the. Contracting Authority. Economic Operators should note that all dates, time periods and figures in relation to values and volumes specified. in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them.",
                "value": {
                    "amount": 44563,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "A renewal may be required on expiry of this arrangement."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "hasOptions": true,
                "options": {
                    "description": "Two years with a further option of up to Twelve months"
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                            "name": "Social Value: Promoting Wellbeing",
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                            "type": "cost",
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                        }
                    ]
                }
            },
            {
                "id": "2",
                "title": "LOT 2 - Causeway Coast and Glens District Council",
                "description": "This contract will be for the Repair and Maintenance to Plant and Machinery. The Contract will be divided into 6 Lots linked to council areas within Northern Ireland. There will be no restrictions on the number of Lots a Tender can bid for or be awarded. Each Lot will be evaluated and awarded independently. Where Tenderers bid for multiple Lots, they must ensure that they have the capacity to deliver the requirements for each should they be successful in more than one. Only one Contractor will be appointed per LOT. Additional information: The figure indicated in Sections II 1.7 and V.2.4 represents an estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Economic Operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Economic Operator in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise and an Economic Operator shall. have no legitimate expectation that a contract will be entered into until such time as entry into the Contract has been confirmed by the. Contracting Authority. Economic Operators should note that all dates, time periods and figures in relation to values and volumes specified. in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them.",
                "value": {
                    "amount": 101738,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
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                    "description": "A renewal may be required on expiry of this arrangement."
                },
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            },
            {
                "id": "3",
                "title": "LOT 3 - Fermanagh and Omagh District Council",
                "description": "This contract will be for the Repair and Maintenance to Plant and Machinery. The Contract will be divided into 6 Lots linked to council areas within Northern Ireland. There will be no restrictions on the number of Lots a Tender can bid for or be awarded. Each Lot will be evaluated and awarded independently. Where Tenderers bid for multiple Lots, they must ensure that they have the capacity to deliver the requirements for each should they be successful in more than one. Only one Contractor will be appointed per LOT. Additional information: The figure indicated in Sections II 1.7 and V.2.4 represents an estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Economic Operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Economic Operator in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise and an Economic Operator shall. have no legitimate expectation that a contract will be entered into until such time as entry into the Contract has been confirmed by the. Contracting Authority. Economic Operators should note that all dates, time periods and figures in relation to values and volumes specified. in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them.",
                "value": {
                    "amount": 71469,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
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            },
            {
                "id": "4",
                "title": "LOT 4 - Lisburn and Castlereagh District Council",
                "description": "This contract will be for the Repair and Maintenance to Plant and Machinery. The Contract will be divided into 6 Lots linked to council areas within Northern Ireland. There will be no restrictions on the number of Lots a Tender can bid for or be awarded. Each Lot will be evaluated and awarded independently. Where Tenderers bid for multiple Lots, they must ensure that they have the capacity to deliver the requirements for each should they be successful in more than one. Only one Contractor will be appointed per LOT. Additional information: The figure indicated in Sections II 1.7 and V.2.4 represents an estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Economic Operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Economic Operator in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise and an Economic Operator shall. have no legitimate expectation that a contract will be entered into until such time as entry into the Contract has been confirmed by the. Contracting Authority. Economic Operators should note that all dates, time periods and figures in relation to values and volumes specified. in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them.",
                "value": {
                    "amount": 34473,
                    "currency": "GBP"
                },
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                    "durationInDays": 720
                },
                "hasRenewal": true,
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            },
            {
                "id": "5",
                "title": "LOT 5 - Mid Ulster District Council",
                "description": "This contract will be for the Repair and Maintenance to Plant and Machinery. The Contract will be divided into 6 Lots linked to council areas within Northern Ireland. There will be no restrictions on the number of Lots a Tender can bid for or be awarded. Each Lot will be evaluated and awarded independently. Where Tenderers bid for multiple Lots, they must ensure that they have the capacity to deliver the requirements for each should they be successful in more than one. Only one Contractor will be appointed per LOT. Additional information: The figure indicated in Sections II 1.7 and V.2.4 represents an estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Economic Operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Economic Operator in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise and an Economic Operator shall. have no legitimate expectation that a contract will be entered into until such time as entry into the Contract has been confirmed by the. Contracting Authority. Economic Operators should note that all dates, time periods and figures in relation to values and volumes specified. in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them.",
                "value": {
                    "amount": 50448,
                    "currency": "GBP"
                },
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                },
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                    ]
                }
            },
            {
                "id": "6",
                "title": "LOT 6 - Newry, Mourne and Down District Council",
                "description": "This contract will be for the Repair and Maintenance to Plant and Machinery. The Contract will be divided into 6 Lots linked to council areas within Northern Ireland. There will be no restrictions on the number of Lots a Tender can bid for or be awarded. Each Lot will be evaluated and awarded independently. Where Tenderers bid for multiple Lots, they must ensure that they have the capacity to deliver the requirements for each should they be successful in more than one. Only one Contractor will be appointed per LOT. Additional information: The figure indicated in Sections II 1.7 and V.2.4 represents an estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Economic Operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Economic Operator in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise and an Economic Operator shall. have no legitimate expectation that a contract will be entered into until such time as entry into the Contract has been confirmed by the. Contracting Authority. Economic Operators should note that all dates, time periods and figures in relation to values and volumes specified. in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them.",
                "value": {
                    "amount": 72309,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
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                    "description": "Two years with a further option of up to Twelve months."
                },
                "submissionTerms": {
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        ],
        "items": [
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            "performanceTerms": "Contract monitoring: the successful contractor's performance on the contract will be.. regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting.. what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve.. If, after the specified time, they still fail to reach satisfactory levels of contract performance the matter will be escalated to senior.. management in Construction and Procurement Delivery (CPD) for further action. If this occurs and your performance does not improve.. to satisfactory levels within the specified period, this can be considered grounds for termination of the contract at your expense as.. provided for in the Conditions of Contract. In lieu of termination, CPD may issue a Notice of Written Warning or a Notice of Unsatisfactory.. Performance. A supplier in receipt of multiple Notices of Written Warning or a Notice of Unsatisfactory Performance may in accordance.. with The Public Contracts Regulations 2015 (as amended) be excluded from future public procurement competitions for a period of up to.. three years."
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        "procurementMethodDetails": "Open procedure",
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        "awardPeriod": {
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    "parties": [
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            "name": "Department of Agriculture Environment and Rural Affairs",
            "identifier": {
                "legalName": "Department of Agriculture Environment and Rural Affairs"
            },
            "address": {
                "locality": "BELFAST",
                "region": "UK",
                "countryName": "United Kingdom"
            },
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                "email": "Collaboration.CPD@finance-ni.gov.uk",
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            },
            "roles": [
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        },
        {
            "id": "GB-FTS-18606",
            "name": "The UK does not have any such bodies with responsibility for review/appeal or mediation procedures",
            "identifier": {
                "legalName": "The UK does not have any such bodies with responsibility for review/appeal or mediation procedures"
            },
            "address": {
                "locality": "Belfast",
                "countryName": "United Kingdom"
            },
            "roles": [
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        {
            "id": "GB-FTS-24679",
            "name": "CYRIL JOHNSTON CO LTD",
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            },
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            "id": "GB-FTS-3043",
            "name": "D A Forgie",
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            "address": {
                "streetAddress": "16 Seacoast Road",
                "locality": "LIMAVADY",
                "region": "UK",
                "postalCode": "BT49 9DW",
                "countryName": "United Kingdom"
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                "url": "https://etendersni.gov.uk/epps",
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        {
            "id": "GB-FTS-3045",
            "name": "Modern Tyres Ltd.",
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            "address": {
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                "region": "UK",
                "postalCode": "BT74 6HR",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
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        "id": "GB-FTS-106236",
        "name": "Department of Agriculture Environment and Rural Affairs"
    },
    "language": "en",
    "description": "Contract monitoring: the successful contractor's performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is.. paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If after the specified time they still fail to reach satisfactory levels of contract performance the matter will be escalated to senior management in Construction and Procurement Delivery(CPD) for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a certificate of unsatisfactory performance and the contract may be terminated. The issue of a certificate of unsatisfactory performance will result in the contractor being excluded from all procurement competitions being undertaken by centres of procurement expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.",
    "awards": [
        {
            "id": "023255-2025-1-1",
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            "title": "LOT 1 - Ards and North Down District Council",
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            ],
            "title": "LOT 2 - Causeway Coast and Glens District Council",
            "status": "active",
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