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ID 5751682 - TEO - AV Services for NI Public Inquiries

The Executive Office

This public procurement record has 2 releases in its history.

Award

18 Aug 2025 at 16:14

Award Notice
Tender

20 Feb 2025 at 16:43

Tender Notice
Summary of the contracting process

The procurement process initiated by The Executive Office for the AV Services supporting Northern Ireland Public Inquiries has concluded without awarding any contracts. Originally classified under the installation services of communications equipment, this tender aimed to provide comprehensive audio-visual and web streaming services for public inquiries across multiple locations, including Bradford Court and the Corn Exchange in Belfast. The procurement was conducted through an open procedure, with a planned contract duration of five years, including options for extensions. Despite an initial tender status of active, legal challenges led to the cancellation of the award decision, as confirmed on the 18th of August, 2025.

This tender presented significant opportunities for businesses specialising in AV equipment supply, installation, and maintenance. Firms with a focus on broadcasting, video-conferencing, and AV services could have benefitted from the demand generated by multiple inquiry locations. The sizeable contract value estimated up to £3 million underscored the potential scope for business growth within the sector. Although the procurement was not successfully executed, similar future opportunities may greatly benefit companies with robust tendering capabilities and experience with public sector contracts. The Executive Office reserved the right to modify the procurement process, indicating a flexible and adaptable approach potentially favourable for well-prepared and versatile suppliers.

How relevant is this notice?

Notice Information

Notice Title

ID 5751682 - TEO - AV Services for NI Public Inquiries

Notice Description

The Executive Office on behalf of themselves and the Northern Ireland Civil Service and the Northern Ireland Office have a requirement for the electronic presentation of evidence, audio visual and web streaming fully managed services to support multiple concurrent inquiries. The requirement is as follows: * Provision of AV solution for Public Inquires which will include the provision and support of all hardware, Audio-visual/web streaming services and support for the oral hearings, including the distribution and display of evidence; * Electronic presentation of evidence at the oral hearings. Initially inquiry locations are expected to be (this will be determined by each inquiry): 1st Floor Bradford Court, 1 Bradford Court, Galwally, Belfast, BT8 6RB. 3rd Floor Corn Exchange, 31 Gordon Street, Belfast, BT1 2LG. The contract will be for an initial period of 5 years, with two options to extend by up to 12 months each. Please refer to ID 5751682 - Specification for further detail on the requirements

Lot Information

Lot 1

The Executive Office on behalf of themselves and the Northern Ireland Civil Service and the Northern Ireland Office have a requirement for the electronic presentation of evidence, audio visual and web streaming fully managed services to support multiple concurrent inquiries. The requirement is as follows: * Provision of AV solution for Public Inquires which will include the provision and support of all hardware, Audio-visual/web streaming services and support for the oral hearings, including the distribution and display of evidence; * Electronic presentation of evidence at the oral hearings. Initially inquiry locations are expected to be (this will be determined by each inquiry): 1st Floor Bradford Court, 1 Bradford Court, Galwally, Belfast, BT8 6RB. 3rd Floor Corn Exchange, 31 Gordon Street, Belfast, BT1 2LG. The contract will be for an initial period of 5 years, with two options to extend by up to 12 months each. Please refer to ID 5751682 - Specification for further detail on the requirements

Options: Following the initial contract period, there are 2 options to extend for up to 1 year each.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04e585
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/049605-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

50 - Repair and maintenance services

51 - Installation services (except software)

92 - Recreational, cultural and sporting services

CPV Codes

32210000 - Broadcasting equipment

32232000 - Video-conferencing equipment

32320000 - Television and audio-visual equipment

32333000 - Video recording or reproducing apparatus

32340000 - Microphones and loudspeakers

32350000 - Parts of sound and video equipment

50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment

51300000 - Installation services of communications equipment

51310000 - Installation services of radio, television, sound and video equipment

92370000 - Sound technician

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
£3,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Aug 20251 years ago
Submission Deadline
25 Mar 2025Expired
Future Notice Date
Not specified
Award Date
18 Aug 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Executive Office
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT4 3TT
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Stormont
Westminster Constituency
Belfast East

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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