ID 5751682 - TEO - AV Services for NI Public Inquiries

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04e585-2025-08-18T16:14:03+01:00",
    "date": "2025-08-18T16:14:03+01:00",
    "ocid": "ocds-h6vhtk-04e585",
    "description": "Following the issue of Standstill Letters, legal proceedings were commenced against The Executive Office, challenging the outcome of the competition. Having considered the detail of the challenge, the Department has decided to exercise its discretion not to award any contract on foot of the Procurement Exercise.",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-04e585",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "ID 5751682 - TEO - AV Services for NI Public Inquiries",
        "status": "cancelled",
        "classification": {
            "scheme": "CPV",
            "id": "51300000",
            "description": "Installation services of communications equipment"
        },
        "mainProcurementCategory": "services",
        "description": "The Executive Office on behalf of themselves and the Northern Ireland Civil Service and the Northern Ireland Office have a requirement for the electronic presentation of evidence, audio visual and web streaming fully managed services to support multiple concurrent inquiries. The requirement is as follows: * Provision of AV solution for Public Inquires which will include the provision and support of all hardware, Audio-visual/web streaming services and support for the oral hearings, including the distribution and display of evidence; * Electronic presentation of evidence at the oral hearings. Initially inquiry locations are expected to be (this will be determined by each inquiry): 1st Floor Bradford Court, 1 Bradford Court, Galwally, Belfast, BT8 6RB. 3rd Floor Corn Exchange, 31 Gordon Street, Belfast, BT1 2LG. The contract will be for an initial period of 5 years, with two options to extend by up to 12 months each. Please refer to ID 5751682 - Specification for further detail on the requirements",
        "value": {
            "amount": 3000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The Executive Office on behalf of themselves and the Northern Ireland Civil Service and the Northern Ireland Office have a requirement for the electronic presentation of evidence, audio visual and web streaming fully managed services to support multiple concurrent inquiries. The requirement is as follows: * Provision of AV solution for Public Inquires which will include the provision and support of all hardware, Audio-visual/web streaming services and support for the oral hearings, including the distribution and display of evidence; * Electronic presentation of evidence at the oral hearings. Initially inquiry locations are expected to be (this will be determined by each inquiry): 1st Floor Bradford Court, 1 Bradford Court, Galwally, Belfast, BT8 6RB. 3rd Floor Corn Exchange, 31 Gordon Street, Belfast, BT1 2LG. The contract will be for an initial period of 5 years, with two options to extend by up to 12 months each. Please refer to ID 5751682 - Specification for further detail on the requirements",
                "value": {
                    "amount": 3000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Following the initial contract period, there are 2 options to extend for up to 1 year each."
                },
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "as per contract documents",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "32210000",
                        "description": "Broadcasting equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32232000",
                        "description": "Video-conferencing equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32320000",
                        "description": "Television and audio-visual equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32333000",
                        "description": "Video recording or reproducing apparatus"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32340000",
                        "description": "Microphones and loudspeakers"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32350000",
                        "description": "Parts of sound and video equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50300000",
                        "description": "Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "51310000",
                        "description": "Installation services of radio, television, sound and video equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "92370000",
                        "description": "Sound technician"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    },
                    {
                        "region": "UKN"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "written"
        ],
        "documents": [
            {
                "id": "technical1",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "The appointment to the contract will be subject to the preferred supplier demonstrating that the minimum requirements specified in the selection questionnaire continue to be met and that there being no material adverse change to the standing of the supplier. The appointment will also be subject to all other necessary due diligence being carried out by the Authority. Contract performance will be subject to the conditions specified in the contract and the successful Supplier's performance on the contract will be regularly monitored.."
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-03-25T15:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2025-06-23T23:59:59+01:00"
            }
        },
        "awardPeriod": {
            "startDate": "2025-03-25T15:30:00Z"
        },
        "bidOpening": {
            "date": "2025-03-25T15:30:00Z"
        },
        "hasRecurrence": false,
        "reviewDetails": "CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into."
    },
    "parties": [
        {
            "id": "GB-FTS-138852",
            "name": "The Executive Office",
            "identifier": {
                "legalName": "The Executive Office"
            },
            "address": {
                "streetAddress": "Stormont Estate",
                "locality": "BELFAST",
                "region": "UK",
                "postalCode": "BT4 3TT",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "SSDAdmin.CPD@finance-ni.gov.uk",
                "url": "https://etendersni.gov.uk/epps"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "https://www.executiveoffice-ni.gov.uk/",
                "buyerProfile": "https://www.finance-ni.gov.uk/topics/procurement",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-20217",
            "name": "The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.",
            "identifier": {
                "legalName": "The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended."
            },
            "address": {
                "locality": "Belfast",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-158272",
            "name": "The Executive Office",
            "identifier": {
                "legalName": "The Executive Office",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "Stormont Estate",
                "locality": "BELFAST",
                "region": "UKN0",
                "postalCode": "BT43TT",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "SSDAdmin.CPD@finance-ni.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "https://www.executiveoffice-ni.gov.uk/",
                "buyerProfile": "https://www.finance-ni.gov.uk/topics/procurement",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-158273",
            "name": "The UK does not have any such bodies with responsibility for appeal/ mediation procedures",
            "identifier": {
                "legalName": "The UK does not have any such bodies with responsibility for appeal/ mediation procedures"
            },
            "address": {
                "locality": "Belfast",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-158272",
        "name": "The Executive Office"
    },
    "language": "en",
    "awards": [
        {
            "id": "049605-2025-1",
            "relatedLots": [
                "1"
            ],
            "status": "unsuccessful",
            "statusDetails": "discontinued"
        }
    ]
}