Planning

Round 2 of Market Engagement for Property Legal Services 3

DEPARTMENT FOR WORK AND PENSIONS

This public procurement record has 1 release in its history.

Planning

21 Feb 2025 at 14:13

Planning Notice
Summary of the contracting process

The Department for Work and Pensions (DWP) is in the planning stage for a tender titled "Round 2 of Market Engagement for Property Legal Services 3," focusing on legal services within the property management industry. The procurement process is aimed at commencing a new contract in August 2025, following the conclusion of the current contract. The services, crucial to the day-to-day operations, include property management advice, acquisition and disposal, lease renewals, and a wide range of other legal advisory services. Interested suppliers are invited to engage in this pre-procurement stage, which includes expressing their interest and providing feedback on various aspects such as fixed fee services and necessary insurance levels. The deadline for engaging in this market engagement process is 17 March 2025, with the anticipated contract launching on or around 1 September 2025, located within the UK.

This tender presents substantial opportunities for businesses specialising in legal property services to secure a long-term contract with a major governmental department. Suppliers with expertise in property management advice, lease renewals, and commercial development are particularly well-suited for this opportunity. Engaging in the early stages of market engagement allows businesses to shape the procurement process to better fit their capabilities and services. This can lead to increased business growth through a stable and rewarding partnership with the DWP, offering services necessary for central government efficiency and success. Businesses are encouraged to participate in this market engagement to enhance their competitive edge and contribute to achieving best commercial outcomes for central government spending.

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Notice Information

Notice Title

Round 2 of Market Engagement for Property Legal Services 3

Notice Description

The Department for Work and Pensions (the "Department") awarded a contract for Properly Legal Services in 2022, and this contract is due to end in August 2025. It is anticipated that a new contract is likely to commence in August 2025. Should the Department commence a procurement, the new contract will be procured as a light touch contract under the Procurement Act 2023. Support will be available to suppliers unfamiliar with the new regulations. Following an initial round of market engagement where potential suppliers were asked to express their interest, the Department is now keen to engage with organisations in the Property Legal Services field, to help increase efficiency for central government spending to deliver best commercial outcomes. The Department requests that potential suppliers provide answers to the questions in below. Q1. Please indicate which of the following services could be charged on a fixed fee basis. * Acquisitions / Disposal (Excluding 'Licence to Occupy') * Development, Town Planning, CPO, Party Wall, Wayleaves & Boundary Advice * Dilapidations * Deed of variations * General Estates and Property Management Advice & Litigation * Lease Renewals * Service Requirement * Licence for Alterations * Rent Reviews * Landlord Consents * Lease Breaks/Notices Q2. Where appropriate, please provide the rationale to your responses to question number 1, including the advantages or disadvantages of this approach. * Acquisitions / Disposal (Excluding 'Licence to Occupy') * Development, Town Planning, CPO, Party Wall, Wayleaves & Boundary Advice * Dilapidations * Deed of variations * General Estates and Property Management Advice & Litigation * Lease Renewals * Service Requirement * Licence for Alterations * Rent Reviews * Landlord Consents * Lease Breaks/Notices Q3. Please provide appropriate comments on the level of insurance you consider to be necessary for the following criteria: * Public Indemnity (minimum and maximum per year) * Professional Indemnity (minimum and maximum per year) * Employer's Liability (minimum and maximum per year) * Liability Cap (Maximum per claim, per year) Disclaimer: Please note this notice is for market engagement purposes only. It does not signify the commencement of any procurement process and does not constitute any commitment by the Department. A separate notice(s) will be published at the relevant time should the Department decide to commence any procurement(s).

Lot Information

Lot 1

CONTRACT REQURIEMENT DWP intends to award a new contract to provide property legal services which will commence on or around 1st September 2025. The contract will be for an initial 3-year term, with 2 x up to 12-month optional extension periods, however, please note that this is subject to change to change. Legal services consumed by the Department as and when required, including, but not limited to: * Property Management Advice * Acquisition & Disposal * Lease & Licence renewals - where the Customer is the Tenant or Landlord. Extends to documenting TAW's, S25/26 processing etc. * Landlords Consent * Deed of Variation * Break Options & Surrenders (NB, the Department has undergone two large-scale exit programmes during the course of the current contract and those instructions have not been included in this table) * Development, Town Planning, CPO, Party Walls, Boundary Advice * Dilapidations * Miscellaneous Licencing- Scaffolding, carparks, soil samples, cranes * Wayleaves * Construction Advice * Rent reviews - where the Customer is the Tenant or Landlord Primary Services are services necessary to the day-today running of the contract including but not limited to: * Contract Management * Supplier Personnel * Performance Management * (Provision of) Legal Portal and Data Assurance

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04e6be
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/006800-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79100000 - Legal services

79111000 - Legal advisory services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Feb 20251 years ago
Submission Deadline
Not specified
Future Notice Date
17 Mar 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DEPARTMENT FOR WORK AND PENSIONS
Contact Name
Not specified
Contact Email
luke.rowlands@dwp.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LEEDS
Postcode
LS2 &UA
Post Town
Not specified
Country
Not specified
Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
Not specified
Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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    "description": "Suppliers Instructions: How to Express Interest in this Tender: 1. Register on the eSourcing portal (this is only required once): https://dwp.bravosolution.co.uk & click the link to register - Accept the terms & conditions & click 'continue' - Enter your correct business & user details - Note your chosen username & click 'Save'. You will receive an email with your password (keep this secure) 2. Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant exercise to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (A secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box 3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the 'Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion. Follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions to complete (detailed online help available). To submit your reply use the 'Submit Response' button (top of the page). For further assistance please consult the online help, or the eTendering help desk. DWP expressly reserves the rights(i)to use a reverse auction; (ii)to cancel this procurement at any stage; (iii)to not award any contract as a result of the procurement process commenced by publication of this notice; (iv)and in no circumstances will DWP be liable for any costs incurred by potential suppliers.",
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