Tender

Temporary Accommodation - Light Touch Pseudo DPS

PORTSMOUTH CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

21 Feb 2025 at 14:13

Tender Notice
Summary of the contracting process

Portsmouth City Council is currently in the tender stage for the procurement of temporary accommodation services under the title "Temporary Accommodation - Light Touch Pseudo DPS". This initiative falls under the services category and specifically involves hotel accommodation services, classified under CPV code 55110000. The project primarily targets the Portsmouth area and its surroundings. Suppliers can apply to join the pseudo-dynamic purchasing system (DPS) from 21st February 2025, with the DPS arrangement commencing on 10th March 2025 and concluding on 23rd February 2029. The maximum duration for contracts within this DPS is approximately four years, and the anticipated total value of the contracts is around £20,000,000.

This tender represents significant opportunities for businesses in the hotel and accommodation sectors, particularly those offering services to support individuals at risk of homelessness. Companies currently providing temporary accommodation to the Council are particularly encouraged to apply. The selective procurement process, conducted through a restricted procedure, requires suppliers to submit a Supplier Requirements Questionnaire and self-certifications through Portsmouth City's e-sourcing platform. Businesses with the capacity to offer immediate or emergency placements, manage various risk factors, and ensure quality accommodations could benefit greatly from this tender. Successful applicants need to demonstrate compliance with housing standards, fire safety, and safeguarding requirements, making it an ideal opportunity for well-equipped service providers to secure long-term engagements with Portsmouth City Council.

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Notice Information

Notice Title

Temporary Accommodation - Light Touch Pseudo DPS

Notice Description

Portsmouth City Council ('the Council') is inviting requests from suitably qualified suppliers to be admitted to a pseudo-dynamic purchasing system (DPS) arrangement to provide temporary accommodation services, ordinarily in Portsmouth but also in the surrounding area. Temporary Accommodation supports those at-risk of homelessness by providing short-term accommodation while a longer-term placement is found. COMMENCEMENT & DURATION Any placements made under this DPS will be made from the 10th March 2025 onwards. The maximum duration of the DPS is approx. 4 years. The DPS arrangements will expire on 23rd February 2029 12:00 and no new placements will be made via the DPS beyond this date, although placements made before this deadline may continue. VALUE The Council cannot guarantee or commit to spend year on year and is actively progressing initiatives to reduce spend, including sourcing properties for direct use. In 2023 the total amount spent on Temporary Accommodation providers was in excess of PS5,000,000. Over the next 4 years, anticipated spend via this DPS may be in the region of PS20,000,000. APPLICATION PROCESS The Council cannot commit to making temporary accommodation placements solely via the DPS arrangements, however it is the Council's intent to use the DPS as its primary sourcing route in the future. Suppliers currently providing temporary accommodation services to the Council are therefore strongly encouraged to apply to join the DPS. Suppliers may submit applications for admission to the DPS from 21st February 2025. Applications for admission to the DPS will close on 22nd December 2028. Suppliers should note the following documentation must be returned via the council's e-sourcing solution In-tend in order to be admitted to the DPS, subject to meeting all stated minimum requirements: - A fully completed Supplier Requirements Questionnaire (SRQ) document - Self certification that evidence of held insurances and other documentation / policies can be provided, as requested in the SRQ document Self-certifications required as part of completing the SRQ will be followed up on in order to ensure compliance by Council officers within 30 days of admission to the DPS. Applications will be checked on a fortnightly basis, with onboarding aimed to be completed for applicants who meet all stated minimum requirements within 30 days of receipts of the application. The Council reserves the right to check applications and onboard suppliers on shorter timescales where resource allows and / or requirements demand this. ADMINISTRATION The Council will administrate the DPS using its e-sourcing system In-tend. The In-tend system can be accessed free of charge via the following web link: https://intendhost.co.uk/portsmouthcc/aspx/home

Lot Information

Lot 1

PLACEMENTS Placements with suppliers, and determination of their suitability, will be made by Housing Needs officers on the following basis (please note that points are non-exhaustive): - When the placement is required (can be immediate/same day) - Risk factors relating to the person/s to be placed (i.e. substance misuse, risk to life, capacity, age, location) - Level of accessibility required (e.g. for persons with mobility impairments) - Composition of family unit (e.g. those with children and pregnant persons will generally require self-contained accommodation) - Cost of placement, either on a per-night or per-placement basis - Acceptance of Council Purchase Order Terms and Conditions and associated payment conditions PROPERTY OWNERSHIP Supplier should note they will be required to submit evidence of property ownership, or permission to let where properties provided are otherwise not owned directly, as part of the onboarding process. QUALITY MONITORING Suppliers admitted to the DPS will be required to agree to ongoing monitoring of quality with regard to the accommodation provided for placements. This quality monitoring will comprise of, but is not limited to: - Inspections using the Housing Health and Rating System (HHSRS) - Review of Fire Safety Risk Assessments and Plans - Evidencing of required insurance levels SAFEGUARDING Housing officers at the Council are also seeking new providers to undertake/commit to undertaking safeguarding training in due course, suppliers may be required to complete this at the officer's discretion. PAYMENT & TERMS Suppliers should note that payment for services will be done through purchase order and subject to 30 days payment terms as standard. Where purchase order is not available, payments will be made by purchasing card instead. For further reference, an overview of the purchase order terms and conditions can be found at: https://www.portsmouth.gov.uk/services/business/procurement/tendering/purchase-order-conditions-of-contract/

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04e6bf
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/006801-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Dynamic, Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55110000 - Hotel accommodation services

55130000 - Other hotel services

Notice Value(s)

Tender Value
£20,000,000 £10M-£100M
Lots Value
£20,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Feb 20251 years ago
Submission Deadline
23 Feb 20294 years to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PORTSMOUTH CITY COUNCIL
Contact Name
Procurement Service
Contact Email
procurement@portsmouthcc.gov.uk
Contact Phone
+44 2392688235

Buyer Location

Locality
PORTSMOUTH
Postcode
PO1 2AL
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
TLJ31 Portsmouth, TLJ35 South Hampshire
Local Authority
Portsmouth
Electoral Ward
Charles Dickens
Westminster Constituency
Portsmouth South

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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