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Provision of Servicing and Maintenance of the Fire Alarm System at the Queen's Medical Centre

Nottingham University Hospital NHS Trust

This public procurement record has 8 releases in its history.

AwardUpdate

01 Jun 2026 at 10:37

Award Notice
AwardUpdate

01 Jun 2026 at 10:36

Award Notice
Tender

24 Oct 2025 at 10:48

UK4 - Tender Notice
PlanningUpdate

11 Sep 2025 at 16:13

UK3 - Planned Procurement Notice
Planning

11 Sep 2025 at 15:57

UK3 - Planned Procurement Notice
PlanningUpdate

17 Mar 2025 at 16:09

UK2 - Preliminary Market Engagement Notice
PlanningUpdate

05 Mar 2025 at 10:54

UK2 - Preliminary Market Engagement Notice
Planning

05 Mar 2025 at 10:04

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Nottingham University Hospitals NHS Trust is managing an active procurement process for the servicing and maintenance of fire alarm systems at the Queen's Medical Centre and Nottingham City Hospital. As of June 2026, the awarded contracts have been updated, underlining Nottingham University Hospitals NHS Trust as the buying organisation, with Nottingham located in region UKF14. The industry category involved is repair and maintenance services of electrical and building installations, crucial for compliance with legal and NHS England requirements. The procurement process follows a competitive flexible procedure and involves key multiple stages, including a Supplier Information Questionnaire and subsequent site visits. There are two lots to be serviced starting from September 2026 until August 2028, with potential extensions up to 2031.

This tender presents significant opportunities for businesses, particularly those skilled in advanced maintenance of electrical installations and fire safety systems, certified to handle the closed protocols at both hospital locations. Businesses with experience in servicing large-scale healthcare organisations would be well-suited to engage with this contract, given the requirement for regular maintenance visits and fault response services. SMEs are encouraged to compete, benefiting from the structured procurement process which evaluates financial, legal, and technical capabilities, providing a platform for business growth through partnering with a major healthcare trust. The contract extension options and lot-based approach also offer multiple avenues for sustained engagement with the NHS Trust.

How relevant is this notice?

Notice Information

Notice Title

Provision of Servicing and Maintenance of the Fire Alarm System at the Queen's Medical Centre

Notice Description

Nottingham University Hospitals NHS Trust (The Client) is seeking a Contractor for provision of ongoing planned preventative maintenance as well as reactive maintenance of each of the fire alarm systems located at its properties. To ensure the Client complies with its responsibilities required by law, Government guidelines and requirements of NHS England, the Service shall include, but not be limited to, ongoing planned preventative testing, servicing and maintenance, reactive maintenance (E.g. responding to faults and failures, subsequent investigation, repair and testing) and subsequent remedial work of the fire alarm systems located at the Nottingham City Hospital, the Queen's Medical Centre and Ropewalk House. The Contractor must provide a call out service and respond in accordance with the specified Response Times in relation to all faults and defects that may be identified during the service period during both: - Normal Working Hours, and - Outside of Normal Working Hours For Lot 1, the Scope includes for provision of weekly testing of the fire alarm system at Nottingham City Hospital. Prior to the starting date the Contractor must possess as a minimum 3 years' experience servicing fire alarms for a large healthcare organization in order to participate in this Procurement process. - Large in this context shall mean an organization with more than 5,000 employees and an equivalent turnover greater than PS100m. - For avoidance of doubt, Suppliers that demonstrate equivalent experience through contracts with smaller healthcare organizations that collectively meet this threshold shall not satisfy this criteria. Please see Part 3 of the Supplier Information Questions for further information regarding conditions of participation It is understood the systems at Nottingham City Hospital (Gent) and Queen's Medical Centre (Ziton) are closed protocol. As a minimum, Suppliers must possess all relevant certification, qualifications and training necessary to work on and maintain these systems in order to participate in this procurement process. The systems are to be serviced and maintained annually with service visits conducted on a regular basis as detailed in the associated tender documents.

Lot Information

Nottingham City Hospital

Nottingham University Hospitals NHS Trust (The Customer) is seeking a Supplier for provision of ongoing planned preventative maintenance as well as reactive maintenance of each of the fire alarm systems located at the Queen's Medical Centre.

To ensure the Customer complies with its responsibilities required by law, Government guidelines and requirements of NHS England, the Service shall include, but not be limited to, ongoing planned preventative testing, servicing and maintenance, reactive maintenance (E.g. responding to faults and failures, subsequent investigation, repair and testing) and subsequent remedial work of the fire alarm systems located at the Nottingham City Hospital, the Queen's Medical Centre and Ropewalk House.

The Contractor must provide a call out service and respond in accordance with the specified Response Times in relation to all faults and defects that may be identified during the service period during both:

- Normal Working Hours, and
- Outside of Normal Working Hours

The systems are to be serviced and maintained annually with service visits conducted on a regular basis as detailed in the associated tender documents.

Options: Options shall include the following: - The Price List is to be based on anticipated quantities including, but not limited to, one planned maintenance visit per annum of the total number of fire alarm assets located at the property during the first 24 months from the starting date. The number is provided in good faith; however, these figures may be subject to change (E.g. the Client agrees to extend the service period in line with this Contract Data or the Quantity of assets requiring maintenance may increase or decrease following completion of a separate building project). The Prices shall be determined by multiplying the relevant rate by the anticipated quantity, which shall be the estimated number of services required over a 2-year period - Subject to the Contractor achieving complete compliance required by relevant KPI's, on the 2nd anniversary of the starting date, any request to increase the rates and Prices in the Price List must be in line with the price adjustment for inflation mechanism (PAFI) that will be detailed in the Tender documents setting out the method and rules to compile the Price List - Details concerning the above and any other options will be stated in the associated Tender documents

Renewal: The service period is 24 months with the option to extend for a further 36 months. This extension shall take the form of three 12 month incremental periods

Queen's Medical Centre and Ropewalk House

The Client requires Suppliers for the provision of Fire Alarm Servicing and Maintenance at the Queen's Medical Centre and Ropewalk House (Lot 2)

Options: Options shall include the following: - The Price List is to be based on anticipated quantities including, but not limited to, one planned maintenance visit per annum of the total number of fire alarm assets located at the property during the first 24 months from the starting date. The number is provided in good faith; however, these figures may be subject to change (E.g. the Client agrees to extend the service period in line with this Contract Data or the Quantity of assets requiring maintenance may increase or decrease following completion of a separate building project). The Prices shall be determined by multiplying the relevant rate by the anticipated quantity, which shall be the estimated number of services required over a 2-year period - Subject to the Contractor achieving complete compliance required by relevant KPI's, on the 2nd anniversary of the starting date, any request to increase the rates and Prices in the Price List must be in line with the price adjustment for inflation mechanism (PAFI) that will be detailed in the Tender documents setting out the method and rules to compile the Price List - Details concerning the above and any other options will be stated in the associated Tender documents

Renewal: The service period is 24 months with the option to extend for a further 36 months. This extension shall take the form of three 12 month incremental periods

Planning Information

Suppliers are invited to download the PME document via the e-Tendering portal for more information: https://health-family.force.com/s/Welcome Included within the document is a brief questionnaire. Suppliers are encouraged to respond to these questions which will help inform and shape the procurement process. If you have any problems with the Electronic Portal, you should contact the helpdesk on 0800 0988201 or by sending an email to support-health@atamis.co.uk . The helpline is open Monday to Friday between 8 am and 6 pm excluding public and bank holidays.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04e9a0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/051245-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50413200 - Repair and maintenance services of firefighting equipment

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

50711000 - Repair and maintenance services of electrical building installations

Notice Value(s)

Tender Value
£4,250,000 £1M-£10M
Lots Value
£4,250,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£1,649,533 £1M-£10M

Notice Dates

Publication Date
1 Jun 20262 months ago
Submission Deadline
17 Oct 2025Expired
Future Notice Date
30 Sep 2025Expired
Award Date
3 Mar 20233 years ago
Contract Period
1 Sep 2026 - 31 Aug 2028 2-3 years
Recurrence
2026-05-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Nottingham University Hospital NHS Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG5 1PB
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
TLF14 Nottingham, TLF15 North Nottinghamshire, TLF16 South Nottinghamshire, TLF22 Leicestershire CC and Rutland
Local Authority
Nottingham
Electoral Ward
Sherwood
Westminster Constituency
Nottingham East

Supplier Information

Number of Suppliers
2
Supplier Names

Clymac Limited

Honeywell Control Systems Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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