Framework Agreement for Car Hire Services for the Foreign, Commonwealth and Development Offices in India

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04ea15-2025-12-05T11:40:04Z",
    "date": "2025-12-05T11:40:04Z",
    "ocid": "ocds-h6vhtk-04ea15",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PXRR-8771-PHVX",
            "name": "Foreign, Commonwealth and Development Office",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXRR-8771-PHVX"
            },
            "address": {
                "streetAddress": "King Charles Street",
                "locality": "London",
                "postalCode": "SW1A 2AH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI32"
            },
            "contactPoint": {
                "email": "sachin.khedekar@fcdo.gov.uk",
                "name": "Sachin Khedekar",
                "telephone": "+917042700834"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.gov.uk/government/organisations/foreign-commonwealth-development-office",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PXLX-8844-ZBCV",
            "name": "AUTORIDERS INTERNATIONAL LIMITED",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXLX-8844-ZBCV"
            },
            "address": {
                "streetAddress": "4A Vikas Center, S.V. Road, Santacruz West, Mumbai, Maharashtra",
                "locality": "Mumbai",
                "postalCode": "400054",
                "country": "IN",
                "countryName": "India",
                "region": "IN"
            },
            "contactPoint": {
                "email": "kumar@autoriders.in"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        },
        {
            "id": "GB-PPON-PZZL-6389-YJBX",
            "name": "FAB CARS PRIVATE LIMITED",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PZZL-6389-YJBX"
            },
            "address": {
                "streetAddress": "305, Akash Darshan CHS, CST Road, Kalina, Santacruz East, Mumbai",
                "locality": "Mumbai",
                "postalCode": "400098",
                "country": "IN",
                "countryName": "India",
                "region": "IN"
            },
            "contactPoint": {
                "email": "avdut@fabcars.in"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        },
        {
            "id": "GB-PPON-PWXM-8694-XRDT",
            "name": "AVIS INDIA MOBILITY SOLUTIONS PRIVATE LIMITED",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PWXM-8694-XRDT"
            },
            "address": {
                "streetAddress": "AVIS House, 92, Sector - 44, Gurugram, Haryana 122002",
                "locality": "Gurugram",
                "postalCode": "122002",
                "country": "IN",
                "countryName": "India",
                "region": "IN"
            },
            "contactPoint": {
                "email": "ashasaini@avis.co.in"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        },
        {
            "id": "GB-PPON-PMXM-1368-LQZW",
            "name": "K.T.C. (INDIA) LIMITED",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PMXM-1368-LQZW"
            },
            "address": {
                "streetAddress": "RZ-A/96, Road No. 6, Street No. 9, New Delhi - 110037",
                "locality": "New Delhi",
                "postalCode": "110037",
                "country": "IN",
                "countryName": "India",
                "region": "IN"
            },
            "contactPoint": {
                "email": "rishi@ktcindia.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PXRR-8771-PHVX",
        "name": "Foreign, Commonwealth and Development Office"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "The objective of this tender is to empanel competent suppliers to provide Car Hire Services to FCDO in India. The contractor to ensure that their Firms should be duly incorporated under the law of India to provide vehicle transportation services. Staff members in British High Commission, British Deputy High Commission, Visiting Officials from the UK and non-Staff will be the potential service recipients of this Corporate Agreement. The contracted company is expected to own their vehicles and not to have them franchised or rented through third parties. The contractor will also be expected to provide to 24x7 support and should have the capacity to meet additional requirements on request as detailed, in the SOSR, throughout the contract performance period. A pre-engagement session shall be conducted on 25th March 2025.",
                "dueDate": "2025-03-21T23:59:59+00:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "008194-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/008194-2025",
                "datePublished": "2025-03-06T12:46:23Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "CPG-12148-2025",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Framework Agreement for Car Hire Services for the Foreign, Commonwealth and Development Offices in India",
        "description": "The objective of this tender is to empanel competent supplier(s) and have Framework agreements for providing Car Hire Services to FCDO and 1HMG partners in India. Staff members of British High Commission, British Deputy High Commissions, visiting officials from the UK and Staff will be the potential service recipients of these Framework Agreements. The contractors are expected to provide 24x7 support and should have the capacity to meet additional requirements (on request, as detailed in the SOSR) throughout the contract performance period. The Framework Agreements will be with multiple suppliers without having the need of run individual RFQs. The contract shall be valid initially for a period of 2 years starting from 1 December 2025, with a provision for an extension of 2 more years, subject to satisfactory performance by selected supplier(s) and continued business requirement at FCDO.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "60171000",
                        "description": "Hire of passenger cars with driver"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "IN",
                        "country": "IN",
                        "countryName": "India"
                    },
                    {
                        "region": "IN",
                        "country": "IN",
                        "countryName": "India"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 350000,
            "amount": 350000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2025-09-01T00:00:00+01:00",
                    "endDate": "2027-08-31T23:59:59+01:00",
                    "maxExtentDate": "2029-08-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "complete",
                "value": {
                    "amountGross": 350000,
                    "amount": 350000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical Evaluation 60%",
                            "description": "Technical Evaluation 60% & Commercial 40%",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Commercial 40%",
                            "description": "Technical Evaluation 60% & Commercial 40%",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Ability to operate in India and adhere to Insurances proposed in tender."
                        },
                        {
                            "type": "technical",
                            "description": "Ability to operate in India"
                        }
                    ]
                },
                "renewal": {
                    "description": "We will take revised quotes from the selected suppliers after 2 years for the the services to assess the market trend and to achieve VFM."
                }
            }
        ],
        "status": "complete",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 7,
                "method": "withAndWithoutReopeningCompetition",
                "type": "closed",
                "buyerCategories": "Other FCDO Department (1HMG)",
                "description": "Successful service provider will work within a Framework Agreement. As and when a downstream work is required, a detailed Terms of Reference for that specific assignment will be sent to all Contractors/suppliers listed in the framework. Selection of a supplier will be based on mini competition among framework suppliers. Also, any travel cost within PS3K will be direct award with suitable framework supplier and any travel above PS3K will be award basis on mini competition within contracted suppliers. The Framework will also allow for Direct Award based on urgency or other defined needs based on rates provided in the Schedule of Prices agreed with the supplier in the framework agreement.",
                "buyerLocationRestrictions": [
                    {
                        "gazetteer": {
                            "scheme": "GB-ITL",
                            "identifiers": [
                                "IN"
                            ]
                        }
                    }
                ]
            }
        },
        "submissionMethodDetails": "https://fcdo.bravosolution.co.uk/web/login.html Tenders submitted by any other means will not be accepted. Please also note the requirement to register and submit commonly used information on the Central Digital Platform as described in the instructions for completing the invitation to tender. Important information for all Potential Suppliers: In order to participate and gain access to the Invitation To Tender documentation in relation to this procurement, potential suppliers should access the FCDO's e-sourcing portal (link provided above). Once logged in, search for Project Refrence No. 12148. If a potential supplier is not registered on the portal, click the 'Click here to register!' button, and follow the on-screen instructions to complete registration. Please note the portal operates a Two-Factor Authentication (2FA) login process and unregistered suppliers should read the guidance document available on the portal home page. Registration take approximately 5 minutes and is free or charge.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-07-09T17:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-06-24T17:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2025-08-20T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "031508-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/031508-2025",
                "datePublished": "2025-06-11T12:29:13+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2027-07-01T23:59:59+01:00"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "PAYMENT TERMS Payment will made monthly against valid invoices. Authority ensures payment to contractor within 30 days of receipt of invoice and other relevant document (if required). All payments will be electronically transferred to bank account against the services delivered or via Global Procurement card (GPC) Card."
        }
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 8,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 8,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
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    "awards": [
        {
            "id": "1",
            "title": "Framework Agreement for Car Hire Services for the Foreign, Commonwealth and Development Office in India",
            "status": "active",
            "date": "2025-11-07T00:00:00+00:00",
            "value": {
                "amountGross": 350000,
                "amount": 350000,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-PPON-PXLX-8844-ZBCV",
                    "name": "AUTORIDERS INTERNATIONAL LIMITED"
                },
                {
                    "id": "GB-PPON-PZZL-6389-YJBX",
                    "name": "FAB CARS PRIVATE LIMITED"
                },
                {
                    "id": "GB-PPON-PWXM-8694-XRDT",
                    "name": "AVIS INDIA MOBILITY SOLUTIONS PRIVATE LIMITED"
                },
                {
                    "id": "GB-PPON-PMXM-1368-LQZW",
                    "name": "K.T.C. (INDIA) LIMITED"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "60170000",
                            "description": "Hire of passenger transport vehicles with driver"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "IN",
                            "country": "IN",
                            "countryName": "India"
                        },
                        {
                            "region": "IN",
                            "country": "IN",
                            "countryName": "India"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2025-11-18T23:59:59+00:00"
            },
            "contractPeriod": {
                "startDate": "2025-12-01T00:00:00+00:00",
                "endDate": "2027-11-30T23:59:59+00:00",
                "maxExtentDate": "2029-11-30T23:59:59+00:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "The contract will come effective from 01st December 2025 and will be valid for 2 years with a provision of extension for further 2 years, subject to satisfaction performance by the selected suppliers and continued business requirement at the British High Commission in New Delhi and Deputy British High Commission in India."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "072056-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/072056-2025",
                    "datePublished": "2025-11-07T13:44:27Z",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2025-11-07T00:00:00+00:00",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2025-11-26T23:59:59+00:00",
                    "status": "scheduled"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "title": "Framework Agreement for Car Hire Services for the Foreign, Commonwealth and Development Office in India",
            "status": "active",
            "period": {
                "startDate": "2025-12-01T00:00:00+00:00",
                "endDate": "2027-11-30T23:59:59+00:00",
                "maxExtentDate": "2029-11-30T23:59:59+00:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "The contract will come effective from 01st December 2025 and will be valid for 2 years with a provision of extension for further 2 years, subject to satisfaction performance by the selected suppliers and continued business requirement at the British High Commission in New Delhi and Deputy British High Commissions in India."
            },
            "value": {
                "amountGross": 350000,
                "amount": 350000,
                "currency": "GBP"
            },
            "aboveThreshold": true,
            "dateSigned": "2025-11-28T00:00:00+00:00",
            "agreedMetrics": [
                {
                    "id": "1",
                    "title": "Compliance",
                    "description": "Submission of accurate and detailed quarterly invoices within 10 days of the following month. Compliance to FCDO's Health and Safety policy",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 1
                            }
                        }
                    ]
                },
                {
                    "id": "2",
                    "title": "Cost",
                    "description": "New (unspecified) services is competitively priced and agreed with FCDO",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 1
                            }
                        }
                    ]
                },
                {
                    "id": "3",
                    "title": "Quality",
                    "description": "No instances of failure to Provide vehicles clean and litter-free",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 1
                            }
                        }
                    ]
                },
                {
                    "id": "4",
                    "title": "Service Response Times",
                    "description": "Time taken to complete the particular Request Direct access to service provider senior contact in event of issue escalation; meets on a regular basis (no less than once a quarter) Response to a call out instruction as per below priority (P-1, P-2, P-3 & P-4) of share by FCDO and within SLA specified time period Implementation of any agreed action points arising from discussion to be executed against agreed timelines",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 1
                            }
                        }
                    ]
                }
            ],
            "documents": [
                {
                    "id": "080075-2025",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/080075-2025",
                    "datePublished": "2025-12-05T11:40:04Z",
                    "format": "text/html"
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}