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Framework Agreement for Car Hire Services for the Foreign, Commonwealth and Development Offices in India

Foreign, Commonwealth and Development Office

This public procurement record has 4 releases in its history.

Award

05 Dec 2025 at 11:40

UK7 - Contract Details Notice
Award

07 Nov 2025 at 13:44

UK6 - Contract Award Notice
Tender

11 Jun 2025 at 12:29

UK4 - Tender Notice
Planning

06 Mar 2025 at 12:46

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Foreign, Commonwealth and Development Office is proceeding with a procurement process for car hire services under the Framework Agreement for Car Hire Services in India. This agreement covers services provided to FCDO staff members, British High Commission, British Deputy High Commissions, and visiting officials from the UK. The procurement process has reached the award stage, with contracts effective from 1 December 2025, initially for a two-year period, with potential extension for two additional years. The service agreement, slated to commence on this date, entails a gross value of £350,000. Businesses interested in this agreement should note that the procurement method is an open procedure and the geographical location for the service delivery is India.

This award presents an excellent opportunity for businesses within the passenger transport industry to collaborate with a major UK governmental department. The framework agreement allows for direct awards for travel costs up to £3,000, and larger travel arrangements through mini competitions among framework suppliers. Ideal candidates are those capable of providing 24/7 support and demonstrating technical and economic ability to meet demands within India. Particularly, businesses that can ensure vehicle ownership without reliance on franchised or rented third-party vehicles have a promising chance to expand their operations and solidify their presence in the dynamic Indian transport sector. Small and medium-sized enterprises (SMEs) could particularly benefit from this opportunity to establish long-term business relationships and secure steady contracts within the government sector.

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Notice Information

Notice Title

Framework Agreement for Car Hire Services for the Foreign, Commonwealth and Development Offices in India

Notice Description

The objective of this tender is to empanel competent supplier(s) and have Framework agreements for providing Car Hire Services to FCDO and 1HMG partners in India. Staff members of British High Commission, British Deputy High Commissions, visiting officials from the UK and Staff will be the potential service recipients of these Framework Agreements. The contractors are expected to provide 24x7 support and should have the capacity to meet additional requirements (on request, as detailed in the SOSR) throughout the contract performance period. The Framework Agreements will be with multiple suppliers without having the need of run individual RFQs. The contract shall be valid initially for a period of 2 years starting from 1 December 2025, with a provision for an extension of 2 more years, subject to satisfactory performance by selected supplier(s) and continued business requirement at FCDO.

Lot Information

Lot 1

Renewal: We will take revised quotes from the selected suppliers after 2 years for the the services to assess the market trend and to achieve VFM.

Planning Information

The objective of this tender is to empanel competent suppliers to provide Car Hire Services to FCDO in India. The contractor to ensure that their Firms should be duly incorporated under the law of India to provide vehicle transportation services. Staff members in British High Commission, British Deputy High Commission, Visiting Officials from the UK and non-Staff will be the potential service recipients of this Corporate Agreement. The contracted company is expected to own their vehicles and not to have them franchised or rented through third parties. The contractor will also be expected to provide to 24x7 support and should have the capacity to meet additional requirements on request as detailed, in the SOSR, throughout the contract performance period. A pre-engagement session shall be conducted on 25th March 2025.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04ea15
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080075-2025
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

60 - Transport services (excl. Waste transport)

CPV Codes

60170000 - Hire of passenger transport vehicles with driver

60171000 - Hire of passenger cars with driver

Notice Value(s)

Tender Value
£350,000 £100K-£500K
Lots Value
£350,000 £100K-£500K
Awards Value
£350,000 £100K-£500K
Contracts Value
£350,000 £100K-£500K

Notice Dates

Publication Date
5 Dec 20258 months ago
Submission Deadline
9 Jul 2025Expired
Future Notice Date
21 Mar 2025Expired
Award Date
7 Nov 20259 months ago
Contract Period
1 Dec 2025 - 30 Nov 2027 1-2 years
Recurrence
2027-07-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Foreign, Commonwealth and Development Office
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 2AH
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
4
Supplier Names

AUTORIDERS INTERNATIONAL LIMITED

AVIS INDIA MOBILITY SOLUTIONS PRIVATE LIMITED

FAB CARS PRIVATE LIMITED

K.T.C. (INDIA) LIMITED

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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