Notice Information
Notice Title
Electronic Quality Management System (EQMS)
Notice Description
The Forensic Science Regulator (FSR) timeline for achieving compliance with statutory regulations means that a number of business areas within Surrey Police and Sussex Police are either currently already accredited or are looking to become accredited or compliant with the FSR's Code of Practice. As such the demand upon the current Quality Management System (QMS) being used, has never been so high and is only due to continue to expand as more units/sites and departments seek to become accredited and become fully engaged with the accreditation process and meeting statutory requirements This Invitation to Tender ("ITT") has been issued by the Police and Crime Commissioner for Surrey on behalf of itself and the Police and Crime Commissioner for Sussex (together "the Contracting Authority") who are seeking to award a Contract for the provision of an Electronic Quality Management System (eQMS). The Requirement will be tendered for a single Supplier. The Contract Term shall be for a period of 5 years with the option to extend by a further two 12 month periods. The anticipated commencement date of the Contract is 1st August 2025. Any changes to this commencement date will be communicated to all bidders through the Contracting Authority's e-tendering portal (https://sell2.in-tend.co.uk/blpd). Please note that before any contract can be awarded, there will be an internal governance process to obtain approval before proceeding, this may be delayed if the cost of the contract is greater than that currently budgeted for.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04ea2c
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/067112-2025
- Current Stage
- Tender
- All Stages
- Planning, Tender
Procurement Classification
- Notice Type
- UK12 - Procurement Termination Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
64 - Postal and telecommunications services
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
48600000 - Database and operating software package
64216200 - Electronic information services
72212610 - Database software development services
72222000 - Information systems or technology strategic review and planning services
72223000 - Information technology requirements review services
Notice Value(s)
- Tender Value
- £470,000 £100K-£500K
- Lots Value
- £470,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 21 Oct 20254 months ago
- Submission Deadline
- 19 May 2025Expired
- Future Notice Date
- 6 Mar 2025Expired
- Award Date
- Not specified
- Contract Period
- 30 Sep 2025 - 30 Sep 2030 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Cancelled
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE POLICE AND CRIME COMMISSIONER FOR SURREY
- Additional Buyers
- Contact Name
- Not specified
- Contact Email
- jointprocurementservice@surrey.police.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- GUILDFORD
- Postcode
- GU3 1YJ
- Post Town
- Guildford
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ2 Surrey, East and West Sussex
- Small Region (ITL 3)
- TLJ25 West Surrey
- Delivery Location
- TLJ South East (England)
-
- Local Authority
- Guildford
- Electoral Ward
- Stoke
- Westminster Constituency
- Guildford
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/067112-2025
21st October 2025 - Procurement termination notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/015450-2025
16th April 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/008231-2025
6th March 2025 - Planned procurement notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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