Supply and delivery of Cleaning Materials

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04ea5e-2025-03-25T10:35:40Z",
    "date": "2025-03-25T10:35:40Z",
    "ocid": "ocds-h6vhtk-04ea5e",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-04ea5e",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Supply and delivery of Cleaning Materials",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "39830000",
            "description": "Cleaning products"
        },
        "mainProcurementCategory": "goods",
        "description": "Lisburn and Castlereagh City Council Sports and Parks and Amenities Service units require the supply and the delivery of cleaning materials to a number of facilities across the council area.",
        "lots": [
            {
                "id": "1",
                "description": "Lisburn and Castlereagh City Council Sports and Parks and Amenities Service units require the supply and the delivery of cleaning materials to a number of facilities across the council area.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Service Delivery",
                            "type": "quality",
                            "description": "20"
                        },
                        {
                            "name": "cost",
                            "type": "cost",
                            "description": "80"
                        }
                    ]
                },
                "hasOptions": false,
                "contractPeriod": {
                    "durationInDays": 360
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKN0E"
                    },
                    {
                        "region": "UKN0E"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "procurementMethodRationaleClassifications": [
            {
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "id": "D_OUTSIDE_SCOPE",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "procurementMethodRationale": "Regulation 72(1)(c) permits this modification, due to unforeseen circumstances which a diligent contracting authority could not have foreseen, the overall nature of the contract is not altered and Modification value does not exceed 50 % of the original contract value (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; Modification to the Contract has been brought about due to the unforeseen restructure within the Sports Services unit as well as the addition of the Laurelhill Sports facility. Due to the unexpected restructure, the Council, despite their best efforts, did not have sufficient time to carry out a tender exercise. To ensure the continuity of supplies, avoidance of reputational damage and on health and safety grounds, it was agreed to invoke a variation to the Cleaning materials and supplies contract with First Aid Supplies. Upon evaluation, the best option for maintaining the delivery of services, compliance with the relevant procurement regulations as well as value for money would be achieved by modifying an existing contract between LCCC and First Aid Supplies to incorporate the additional supplies and extend the contract by a period of 12 months until 31 March 2026. Other contracts were considered however were not suitable. Regulation 72(1) (b) further permits this as a change of provider: (i) cannot be made for economic and technical reasons as requirements of interchangeability or interoperability of services procured under the original procurement and given the need to ensure continued services; and (ii) will cause significant inconvenience and duplication of costs. (ii) the modification does not alter the overall nature of the contract; Regulation 72(1)(c) permits this extension as the overall nature of the contract is not altered. The modification does not alter the existing contract with First Aid Supplies as similar cleaning materials will be required at all the sites. (iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement. The increase in the expenditure in the contract brought about through the increase in supplies will not exceed 50% of the value of the original contract and indeed is currently estimated to fall within the levels permitted under Regulation 72 (5) but notwithstanding this notice is published in the interest of transparency."
    },
    "awards": [
        {
            "id": "008299-2025-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-140104",
                    "name": "First Aid Supplies NI"
                }
            ]
        },
        {
            "id": "011055-2025-1-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-140104",
                    "name": "First Aid Supplies NI"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-563",
            "name": "Lisburn and Castlereagh City Council",
            "identifier": {
                "legalName": "Lisburn and Castlereagh City Council"
            },
            "address": {
                "streetAddress": "Island Civic Centre Lagan Valley Island The Island",
                "locality": "Lisburn",
                "region": "UK",
                "postalCode": "BT27 4RL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Andrew Hegan",
                "email": "andrew.hegan@lisburncastlereagh.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://etendersni.gov.uk/epps",
                "buyerProfile": "https://etendersni.gov.uk/epps",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-140104",
            "name": "First Aid Supplies NI",
            "identifier": {
                "legalName": "First Aid Supplies NI"
            },
            "address": {
                "locality": "Belfast",
                "region": "UKN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "astonhynds@btconnect.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://etendersni.gov.uk/",
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-1860",
            "name": "The High Court",
            "identifier": {
                "legalName": "The High Court"
            },
            "address": {
                "locality": "Belfast",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-563",
        "name": "Lisburn and Castlereagh City Council"
    },
    "contracts": [
        {
            "id": "008299-2025-1",
            "awardID": "008299-2025-1",
            "status": "active",
            "value": {
                "amount": 258500,
                "currency": "GBP"
            },
            "dateSigned": "2025-03-06T00:00:00Z"
        },
        {
            "id": "011055-2025-1-1",
            "awardID": "011055-2025-1-1",
            "status": "active",
            "value": {
                "amount": 258500,
                "currency": "GBP"
            },
            "dateSigned": "2025-03-24T00:00:00Z",
            "period": {
                "durationInDays": 360
            },
            "items": [
                {
                    "id": "1",
                    "classification": {
                        "scheme": "CPV",
                        "id": "39830000",
                        "description": "Cleaning products"
                    },
                    "deliveryAddresses": [
                        {
                            "region": "UKN0E"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "amendments": [
                {
                    "id": "2",
                    "description": "Regulation 72(1)(c) permits this modification, due to unforeseen circumstances which a diligent contracting authority could not haveforeseen, the overall nature of the contract is not altered and Modification value does not exceed 50 % of the original contract value (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; Modification to the Contract has been brought about due to the unforeseen restructure within the Sports Services unit as well as theaddition of the Laurelhill Sports facility. Due to the unexpected restructure, the Council, despite their best efforts, did not have sufficient time to carry out a tender exercise. To ensure the continuity of supplies, avoidance of reputational damage and on health and safety grounds, it was agreed to invoke a variation to the Cleaning materials and supplies contract with First Aid Supplies. Upon evaluation, the best option for maintaining the delivery of services, compliance with the relevant procurement regulations as well as value for money would be achieved by modifying an existing contract between LCCC and First Aid Supplies to incorporate the additional supplies and extend the contract by a period of 12 months until 31 March 2026. Other contracts were considered however were not suitable. Regulation 72(1) (b) further permits this as a change of provider: (i) cannot be made for economic and technical reasons as requirements of interchangeability or interoperability of services procured under the original procurement and given the need to ensure continued services; and (ii) will cause significant inconvenience and duplication of costs. (ii) the modification does not alter the overall nature of the contract; Regulation 72(1)(c) permits this extension as the overall nature of the contract is not altered. The modification does not alter the existing contract with First Aid Supplies as similar cleaning materials will be required at all the sites. (iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement. The increase in the expenditure in the contract brought about through the increase in supplies will not exceed 50% of the value of the original contract and indeed is currently estimated to fall within the levels permitted under Regulation 72 (5) but notwithstanding this notice is published in the interest of transparency.",
                    "rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: Regulation 72(1)(c) permits this modification, due to unforeseen circumstances which a diligent contracting authority could not have foreseen, the overall nature of the contract is not altered and Modification value does not exceed 50 % of the original contract value (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; Modification to the Contract has been brought about due to the unforeseen restructure within the Sports Services unit as well as the addition of the Laurelhill Sports facility. Due to the unexpected restructure, the Council, despite their best efforts, did not have sufficient time to carry out a tender exercise. To ensure the continuity of supplies, avoidance of reputational damage and on health and safety grounds, it was agreed to invoke a variation to the Cleaning materials and supplies contract with First Aid Supplies. Upon evaluation, the best option for maintaining the delivery of services, compliance with the relevant procurement regulations as well as value for money would be achieved by modifying an existing contract between LCCC and First Aid Supplies to incorporate the additional supplies and extend the contract by a period of 12 months until 31 March 2026. Other contracts were considered however were not suitable. Regulation 72(1) (b) further permits this as a change of provider: (i) cannot be made for economic and technical reasons as requirements of interchangeability or interoperability of services procured under the original procurement and given the need to ensure continued services; and (ii) will cause significant inconvenience and duplication of costs. (ii) the modification does not alter the overall nature of the contract; Regulation 72(1)(c) permits this extension as the overall nature of the contract is not altered. The modification does not alter the existing contract with First Aid Supplies as similar cleaning materials will be required at all the sites. (iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement. The increase in the expenditure in the contract brought about through the increase in supplies will not exceed 50% of the value of the original contract and indeed is currently estimated to fall within the levels permitted under Regulation 72 (5) but notwithstanding this notice is published in the interest of transparency. A VEAT Notice was published on 07/03/2025 with a 10 day standstill period."
                }
            ]
        }
    ],
    "language": "en"
}