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Waltham Forest Housing Association INVITATION TO TENDER FOR PLANNED WORKS AND RESPONSIVE REPAIRS

Waltham Forest Housing Association

This public procurement record has 5 releases in its history.

Award

07 Jul 2025 at 09:11

UK7 - Contract Details Notice
Award

24 Jun 2025 at 11:26

UK6 - Contract Award Notice
TenderUpdate

09 Apr 2025 at 16:21

UK4 - Tender Notice
TenderUpdate

01 Apr 2025 at 15:08

UK4 - Tender Notice
Tender

07 Mar 2025 at 13:04

UK4 - Tender Notice
Summary of the contracting process

The procurement process for planned works and responsive repairs at the Waltham Forest Housing Association (WFHA) has been completed, with TEB Builders Ltd appointed as the supplier. This procurement, managed by Altair Ltd on behalf of WFHA, focuses on delivering maintenance services to social homes within the London Borough of Waltham Forest. The award, dated 7 July 2025, marks the transition to the 'Award' stage of the procurement process. The contract, valued at approximately £3,850,000 over its initial five-year term, has commenced with potential for a two-year extension. The procurement method was 'open' with a 'below threshold - open competition' process, addressing industry categories such as construction work and repair and maintenance services, specifically in the UK region.

This procurement presents significant growth opportunities for businesses specialising in construction and maintenance services, enhancing their portfolio in the public sector. SME-sized companies experienced in high-quality service delivery are particularly well-placed to compete for such contracts, as demonstrated by the successful bid from TEB Builders Ltd, an SME itself. The project aligns with broad opportunities for service providers committed to delivering tenant-focused, reliable, and efficient repair and maintenance services. Businesses embracing WFHA's values of quality, safety, and tenant satisfaction stand to benefit greatly from engaging in similar public contracts.

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Notice Information

Notice Title

Waltham Forest Housing Association INVITATION TO TENDER FOR PLANNED WORKS AND RESPONSIVE REPAIRS

Notice Description

Waltham Forest Housing Association (WFHA) is undertaking a competitive tender process to appoint a supplier to deliver their Planned and Responsive Maintenance Services.This process is being managed by Altair Ltd on behalf of WFHA. Please note that this will conclude as WHFA contract and has no connection to Altair Ltd.This ITT is provided on the same basis to all organisations.The aim of this procurement process is to appoint one provider to deliver services outlined within Schedule 6 - Specification.The anticipated annual contract value is estimated at PS450,000 for the planned element and PS320,000 for the reactive element, resulting in a total estimated annual spend of PS770,000. Over the full five-year term, the estimated total contract value is PS3,850,000.Please note that whilst this is an estimated contract value it is not in any way guaranteed. In this ITT, the following words and phrases have the following meanings: Association Means Waltham Forest Housing Association (WFHA)Bidder/s Those organisations who have expressed an interest in providing the Requirement who have been selected by the Association to be invited to tender for the contract to provide them.Contract Means any formal agreement for goods, works or services as a result of this Tender ProcessEvaluation Criteria Means the evaluation criteria contained in Schedule 2FOI Law The Freedom of Information Act 2000, and the Environmental Information Regulations 2004 together as amended from time to timeForm of Tender Means the document contained in the Response Schedule (Schedule 3 which is completed by the Bidder and returned with its Tender Response.Tenant A person who resides or is present in a WFHA propertyInvitation to Tender (ITT) This Invitation to Tender including all its appendices Schedules 1 - 8, Appendix A and Appendix 1 - 8.Portal Means the secure online portal MyTenders operated by for the purposes of the Procurement Process.Preferred Bidder/s Means the Bidder/s who is successful following evaluation in accordance with the Evaluation CriteriaProcurement Process Means the procedure followed by Waltham Forest Housing Association to award the Contract.Response Schedule(s) Means Schedule 1, Schedule 3 and Schedule 4 and must be completed by Bidders in order for the Bidder to be considered for contract award in the Procurement Process.Requirement Means the Works and Services which the WFHA wishes to procure, details of which are set out in in this ITT and "Requirements" shall be construed; accordingly, Return Date Means the deadline for Tender Responses specified by the Association.Subcontractor A subcontractor (or sub-contractor) is a company or person whom a general contractor, prime contractor or main contractor hires to perform a specific task as part of an overall project.Services Means the Services to be provided under the contractTenders Tender responses made by Bidders to this ITT in accordance with its terms and "Tender" shall be construed; accordingly,Tender Response Means a Response Schedule(s) submitted by a Bidder during the Procurement Process using the Response Schedule(s).TUPE Transfer of Undertakings Protection of Employment Regulations Updates Means a written notification by the Association to Bidders. Updates may be issued during the tender period to amend or to provide clarification to any part of the ITT. WFHA Means Waltham Forest Housing Association (WFHA) and its agentsWorking Day Means a day (other than a Saturday or Sunday) on which banks are open for domestic business in the City of London.SECTION 2: INSTRUCTIONS TO BIDDERS2. IntroductionTenders must be submitted strictly in accordance with the following instructions, read carefully before completing the ITT documentation. In submitting a Tender response, Bidders confirm that they have read and understood the contents. Bidders not complying with these instructions may be rejected by WFHA whose decision in the matter will be final.This ITT is provided on the same basis to all

Lot Information

Lot 1

Renewal: Expectation is for after the initial 3 year term, that the extensions will be annual i.e. 3 year initial term + 1 year + 1 year. Extension will be at the discretion of the contracting authority and agreement with the supplier

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04ea82
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/037635-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

CPV Codes

45000000 - Construction work

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£3,850,000 £1M-£10M
Lots Value
£3,850,000 £1M-£10M
Awards Value
£3,850,000 £1M-£10M
Contracts Value
£3,850,000 £1M-£10M

Notice Dates

Publication Date
7 Jul 20251 years ago
Submission Deadline
1 May 2025Expired
Future Notice Date
Not specified
Award Date
24 Jun 20251 years ago
Contract Period
7 Jul 2025 - 6 Jul 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Waltham Forest Housing Association
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E17 3RU
Postcode Area
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI5 Outer London - East and North East
Small Region (ITL 3)
TLI53 Redbridge and Waltham Forest
Delivery Location
Not specified
Local Authority
Waltham Forest
Electoral Ward
Hoe Street
Westminster Constituency
Walthamstow

Supplier Information

Number of Suppliers
1
Supplier Name

TEB Builders Ltd

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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