Healthcare and Forensic Services in Custody (Ref. 049-POL-24)

{
    "tag": [
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    "id": "ocds-h6vhtk-04ebac-2025-11-25T13:31:23Z",
    "date": "2025-11-25T13:31:23Z",
    "ocid": "ocds-h6vhtk-04ebac",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PQLT-6495-QHVP",
            "name": "West Yorkshire Police",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PQLT-6495-QHVP"
            },
            "address": {
                "streetAddress": "PO Box 9, Laburnum Road",
                "locality": "Wakefield",
                "postalCode": "WF1 3QP",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE45"
            },
            "contactPoint": {
                "email": "yb.procurement@westyorkshire.police.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PQLT-6495-QHVP",
        "name": "West Yorkshire Police"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "A previous round of market engagement took place earlier this year, in March 2025, on behalf of West Yorkshire Police, South Yorkshire Police and Humberside Police for the current regional Healthcare and Forensic Services in Custody contract. The decision has now been ratified that West Yorkshire Police (WYP) will undertake a standalone procurement for a single force contract. Note. South Yorkshire Police and Humberside Police will proceed on a collaborative basis for a new joint contract. The current regional contract expires 26th September 2026 and planning work has commenced on the new contract delivery model and service specification. As a result of this planning activity we wish to test our assumptions with the market and therefore invite you to participate in this second round of market engagement, on behalf of WYP only. In order to assist WYP in developing the re-procurement of our service we would appreciate responses to this PME from interested parties. You should request a copy of the preliminary market engagement document by email to: yb.procurement@westyorkshire.police.uk. Please note the deadline for the engagement is by COB Friday 17th October 2025.",
                "dueDate": "2025-10-17T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "008786-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/008786-2025",
                "datePublished": "2025-03-11T15:17:00Z",
                "format": "text/html"
            },
            {
                "id": "064764-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/064764-2025",
                "datePublished": "2025-10-13T13:46:09+01:00",
                "format": "text/html"
            },
            {
                "id": "076867-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK3",
                "description": "Planned procurement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/076867-2025",
                "datePublished": "2025-11-25T13:31:23Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "049-POL-24",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Healthcare and Forensic Services in Custody (Ref. 049-POL-24)",
        "description": "West Yorkshire Combined Authority (WYCA) as the contracting authority for West Yorkshire Police (WYP) wish to invite Suppliers for the provision of healthcare and forensic services in custody. The Supplier is required to deliver a high quality and cost effective service, which meets the healthcare requirements of detainees and assists with the recovery of forensic evidence, whilst working to reduce re-offending. The Supplier must deliver a 24/7/365 embedded service in all Force custody suites, at; Elland Rd (Leeds DHQ) Stainbeck (Leeds) Trafalgar House (Bradford) Halifax (Calderdale) Dewsbury (Kirklees) (New station opening 2026) Havertop (Wakefield DHQ) There is also an Overspill Suite at Pudsey (Leeds) which is occasionally used. Plus the North East Counter Terrorism Unit is based in West Yorkshire. The Force requires one HCP to be embedded at each of the six custody suites. One additional HCP is required as peripatetic cover, referred to locally as resilience cover, to work across all custody suites providing additional assistance and support as required by fluctuations in demand for service. The peripatetic HCP will predominantly be based at Trafalgar House Bradford custody suite when not required to provide cover/assistance at any of the other custody suites. The service will be supported by an online booking system for the request of healthcare services, triaging & prioritising the order of calls and allocation of assessments to the correct HCP.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "85100000",
                        "description": "Health services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKE1",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKE3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKE4",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKE4",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKE4",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 20000000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "specialRegime": [
            "lightTouch"
        ],
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-09-27T00:00:00+01:00",
                    "endDate": "2031-09-30T23:59:59+01:00",
                    "maxExtentDate": "2036-09-30T23:59:59+01:00"
                },
                "status": "planned",
                "suitability": {
                    "sme": true
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract is anticipated to commence 27th September 2026 and expire 30th September 2031, with the provision to extend for a further period, or successive periods, up to 30th September 2036."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-01-06T23:59:59Z"
        },
        "status": "planned",
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "It is planned that the CFP will consist of the following stages: Stage 1 - Initial Tender Stage Stage 2 - Negotiation and BAFO Stage Stage 3 - Preferred Supplier Stage (including demonstration of the Supplier's online booking/referral system)"
        },
        "submissionMethodDetails": "All Responses must be submitted through the Bluelight Electronic Tendering Portal: https://sell2.in-tend.co.uk/blpd/home Guidance for using the Portal can be found at: sell2bluelight-in-tend-full-supplier-guide.pdf In the event of any issues with the Portal at any time before, during or after the Procurement Process, please contact the Portal's technical support team at: Phone: +44 (0) 114 407 0065 E-mail: support@in-tend.co.uk Website: http://www.in-tend.co.uk Suppliers should ensure that an appropriate person is selected as the main point of contact on the Portal. It is also the responsibility of the Supplier to ensure that the key contact details for the organisation are maintained and up to date on the Supplier profile on the Portal. All correspondence will be sent electronically via the Portal to this person.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-02-09T13:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2026-02-03T23:59:59Z"
        },
        "awardPeriod": {
            "endDate": "2026-05-01T23:59:59+01:00"
        }
    },
    "language": "en"
}