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Facilities Management Database

The Council of the Borough of Kirklees

This public procurement record has 4 releases in its history.

Award

22 Jul 2026 at 12:47

UK7 - Contract Details Notice
Award

05 May 2026 at 13:13

UK6 - Contract Award Notice
Tender

30 Sep 2025 at 17:38

UK4 - Tender Notice
Planning

11 Mar 2025 at 17:15

UK3 - Planned Procurement Notice
Summary of the contracting process

Kirklees Council procured a cloud-based compliance management and assets database system, known as COMMANDS, combining software and IT support services. The system is intended to manage corporate assets, schedule and programme work, support health and safety management, control stores, track repairs, manage costs and improve the customer journey. It is a single-access system supporting the transformation of the Council’s corporate services and operational delivery. The work is delivered for Kirklees in West Yorkshire. The requirement covers both software and associated services, including implementation, system access, training, support and contract management. The Council is a sub-central public authority, and the procurement was suitable for small and medium-sized enterprises and voluntary, community and social enterprises.

The procurement is complete and was awarded to Concerto Support Services Limited. The award date was 30 April 2026, at £994,500 excluding VAT (£1,193,400 including VAT). The contract was signed on 30 June 2026 and runs from 30 June 2026 to 31 March 2032, with options for two further 24-month extensions up to 31 March 2036. It used an open competitive flexible procedure, with tender submissions due by 3 November 2025 and the award decision due by 5 January 2026. Evaluation weighted quality at 70% and price at 30%: application system requirements 25%, departmental functionality 35%, and access, implementation, training, support and contract management 10%. Five bids were received, with three reaching the final stage.

This award demonstrates demand from Kirklees for an integrated facilities, compliance and asset management platform rather than a standalone software licence. A credible future competitor would need to show a cloud system capable of managing corporate assets, repairs, work scheduling, costs, stores and health and safety in one environment. Evidence of strong application functionality and the ability to configure the system around different Council departments would be important. Suppliers should also be able to manage implementation, user access, training, ongoing support and the contract relationship, with clear service performance around system availability, fault resolution and complaints handling. The competition attracted five bids and included smaller enterprises among the final-stage bidders, indicating that specialist technology and service firms can compete where they can demonstrate the required capability.

How relevant is this notice?

Notice Information

Notice Title

Facilities Management Database

Notice Description

Kirklees Council wishes to procure a cloud-based Compliance Management & Assets Database System (COMMANDS) which will enable effective efficient management of all corporate assets, enable scheduling, programming, Health & Safety management and costing of work to be undertaken. It will improve operational elements of service delivery through improved stores management. The Council needs a responsive and flexible system which can meet these requirements to support, drive and deliver the transformation of corporate services. The Council requires a single point of access system that will not only manage and track repairs but will improve the customer journey.

Lot Information

Lot 1

Renewal: the option to extend for a further two (2) periods of twenty-four (24) months, up to 31st March 2036.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04ebda
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069142-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£700,000 £500K-£1M
Lots Value
£700,000 £500K-£1M
Awards Value
£994,500 £500K-£1M
Contracts Value
£994,500 £500K-£1M

Notice Dates

Publication Date
22 Jul 20261 months ago
Submission Deadline
3 Nov 2025Expired
Future Notice Date
22 Apr 2025Expired
Award Date
30 Apr 20263 months ago
Contract Period
30 Jun 2026 - 31 Mar 2032 Over 5 years
Recurrence
2034-04-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Council of the Borough of Kirklees
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HUDDERSFIELD
Postcode
HD1 2TA
Postcode Area
Huddersfield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE44 Calderdale and Kirklees
Delivery Location
TLE44 Calderdale and Kirklees
Local Authority
Kirklees
Electoral Ward
Newsome
Westminster Constituency
Huddersfield

Supplier Information

Number of Suppliers
1
Supplier Name

CONCERTO SUPPORT SERVICES LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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