Print & Postal Services

OXFORD CITY COUNCIL

There are 2 contracts in this contracting process.

Summary of the contracting process

Oxford City Council is preparing to tender for print and postal services later this year, offering a 4-year contract with an optional extension of one year. The procurement is currently at the planning stage, where the council is engaging with potential suppliers to enhance the tendering process. This opportunity falls under the services category, specifically targeting postal and printing services. The engagement session is scheduled for 4th April 2025, where suppliers can present their capabilities via Teams. Key deadlines and details of the engagement are outlined with multiple 35-minute slots available from 9:15 am to 3:45 pm. The contract will address various print and postal needs including the handling of council tax bills, benefit letters, business rate bills, rent statements, and daily hybrid mail requests within the Oxford locality (region UKJ14).

This tender presents significant business growth opportunities for companies specialising in print and postal services, particularly those with capacity to handle large volumes of mail and high-frequency printing tasks. Businesses proficient in providing hybrid mail solutions and managing extensive mailing operations will be well-suited to compete. Engaging with Oxford City Council through the scheduled Teams sessions allows suppliers to showcase their innovative solutions and functionalities that align with the council’s requirements. This contract can enable companies to secure long-term engagements while supporting the council in its mission to streamline and improve its mailing and printing processes.

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PlanningUpdate

Print & Postal Services

OXFORD CITY COUNCIL

Contract Timeline

Publication Date

12th March 2025 16:33:28 PM
Contract Summary

Oxford City Council will be going out to tender later this year for its print/postal services. We will be looking to secure a 4-year contract with the option to extend for a further year. In advance of the tender process, we are carrying out some market engagement as we are keen to work with suppliers who can assist the council in maximising our opportunities. Some key facts are detailed below but are not exhaustive of the full workload: - We carry out annual billing resulting in 63,000 council tax bills, 10,000 benefit letters and 4,500 business rate bills being posted in March each year. - We have housing stock of 10,000 properties and produce quarterly rent statements and annual rent increase letters. - Monthly council tax and business rate recovery letters are sent (varying volumes from 1,000 - 3000) - Daily printing of letters and bills, average 250 council tax bills, 50 business rates and 250 benefit letters - General daily hybrid mail requests (volumes unknown)
Contract Details

Open Contracting ID

ocds-h6vhtk-04ec5e

Publication Source

Find a Tender Service

Procurement Stage

PlanningUpdate

Procurement Method

N/A

Procurement Method Details

N/A

Procurement Category

Services

Tender Suitability

Framework / DPS
Contract Classification

CPV Code(s)

CPV Division(s)
Awarding Authority

OXFORD CITY COUNCIL

Buyer Name

Buyer Email

Procurement@oxford.gov.uk

Buyer Phone

Buyer Address

Oxford Town Hall, St Aldates

Oxford

OX1 1BX

United Kingdom

View contract on Find a Tender Service

Planning

Print & Postal Services

OXFORD CITY COUNCIL

Contract Timeline

Publication Date

12th March 2025 16:29:31 PM

Planning Deadline

7th April 2025 22:59:59 PM Expired
Contract Summary

Oxford City Council will be going out to tender later this year for its print/postal services. We will be looking to secure a 4-year contract with the option to extend for a further year. In advance of the tender process, we are carrying out some market engagement as we are keen to work with suppliers who can assist the council in maximising our opportunities. Some key facts are detailed below but are not exhaustive of the full workload: - We carry out annual billing resulting in 63,000 council tax bills, 10,000 benefit letters and 4,500 business rate bills being posted in March each year. - We have housing stock of 10,000 properties and produce quarterly rent statements and annual rent increase letters. - Monthly council tax and business rate recovery letters are sent (varying volumes from 1,000 - 3000) - Daily printing of letters and bills, average 250 council tax bills, 50 business rates and 250 benefit letters - General daily hybrid mail requests (volumes unknown)
Contract Details

Open Contracting ID

ocds-h6vhtk-04ec5e

Publication Source

Find a Tender Service

Procurement Stage

Planning

Procurement Method

N/A

Procurement Method Details

N/A

Procurement Category

Services

Tender Suitability

Framework / DPS
Contract Classification

CPV Code(s)

CPV Division(s)
Awarding Authority

OXFORD CITY COUNCIL

Buyer Name

Buyer Email

Procurement@oxford.gov.uk

Buyer Phone

Buyer Address

Oxford Town Hall, St Aldates

Oxford

OX1 1BX

United Kingdom

View contract on Find a Tender Service

Print & Postal Services

OXFORD CITY COUNCIL

Contract Timeline

Contract Summary

Contract Details

Contract Classification

Awarding Authority

Print & Postal Services

OXFORD CITY COUNCIL

Contract Timeline

Contract Summary

Contract Details

Contract Classification

Awarding Authority