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Framework Agreements for Events Management and Related Services for the British High Commission (New Delhi) and British Deputy High Commissions across India Network

Foreign, Commonwealth and Development Office

This public procurement record has 4 releases in its history.

Award

17 Aug 2026 at 06:50

UK6 - Contract Award Notice
Tender

04 Aug 2025 at 10:23

UK4 - Tender Notice
Planning

22 May 2025 at 16:49

UK1 - Pipeline Notice
Planning

13 Mar 2025 at 11:09

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Foreign, Commonwealth and Development Office procured an open framework for event management and related services supporting the British High Commission in New Delhi and British Deputy High Commissions across India. The requirement covers events planning, management and delivery, including audio-visual equipment, service design, integration and print production; video production and photography; influencer marketing; marketing research and public relations; and catering. Events may take place across India, including New Delhi, Kolkata, Chennai, Mumbai, Chandigarh, Hyderabad, Ahmedabad, Bengaluru, Pune, Goa and Tier-2 or Tier-3 cities. The services support government events promoting the UK for education, tourism and business, delivered with industry associations, public bodies, NGOs, diplomatic missions, companies and other partner organisations.

The procurement has been awarded through an open procedure and uses an open framework with competition both with and without reopening competition. Lot 1, events management, was awarded on 10 August 2026 to seven suppliers for £875,000, with a contract period from 1 September 2026 to 31 August 2029 and an extension option to 31 August 2031. Lot 2, video and photography, was awarded to seven suppliers for £875,000 on the same dates. Lot 3, influencer marketing, was awarded to three suppliers for £875,000 on the same dates. Lot 4, marketing research and public relations, was awarded to two suppliers for £875,000, with an extension option stated to 31 August 2031. Each lot was evaluated 70% on technical and social value and 30% on commercial factors. Bidders had to be legally registered and compliant in India.

This procurement shows sustained demand from the UK government network in India for suppliers able to deliver complex, multi-city events and communications programmes. Relevant businesses include Indian-registered event agencies, production companies, photographers, public relations and market research consultancies, influencer marketing specialists, caterers, and firms providing audio-visual equipment, print production and integrated event delivery. Credible suppliers need the operational capacity to work across major cities and smaller Tier-2 and Tier-3 locations, coordinate with diplomatic premises and partner organisations, and deliver consistently for government-facing events. The outcome also demonstrates that small and medium-sized enterprises can compete across specialist lots. Strong technical proposals, demonstrable social value and competitive commercial pricing are important, with legal, tax, labour and other regulatory compliance required for operation in India.

How relevant is this notice?

Notice Information

Notice Title

Framework Agreements for Events Management and Related Services for the British High Commission (New Delhi) and British Deputy High Commissions across India Network

Notice Description

The British High Commission in India brings together numerous UK Government departments including the Foreign Commonwealth and Development Office (FCDO) and the UK Department for Business and Trade (DBT). The British High Commission in New Delhi covers consular services for Northern India. The British High Commission, New Delhi has British Deputy High Commissions, at Kolkata, Chennai, Mumbai, Chandigarh, Hyderabad, Ahmedabad and Bengaluru. It also has a trade office in Pune and the British National Assistance office in Goa. The BHC's departments organize and participate in a large number of events to raise awareness about the UK as a destination for education, tourism and to do business with. Some of these events are organised independently however, we do work in partnership with industry associations (e.g. National Association of Software and Service Companies (NASSCOM), The Confederation of Indian Industry (CII), Global International Entrepreneurs Organization (TiE), Federation of Indian Chambers of Commerce & Industry (FICCI) and Federation of Indian Export Organisations (FIEO), Government of India/State Governments (and respective ministries), NGOs, other diplomatic missions, private companies and Institutions. The events that the BHC organizes are not restricted to cities where the BHC/ BDHC has offices but also Tier-2/Tier-3 cities where BHC does not have a physical office. BHC hosts many of its events at the diplomatic residences of the BHC/DHC senior staff as well as partner organisations like British Council and UK India Business Council. FCDO in India anticipates that the initial framework agreement for Lot 1 to 4 will operate for a period of 36 months, commencing on 1st September 2026. In accordance with the provisions for open frameworks under the Procurement Act 2023, the Authority reserves the right to re-open the framework in the third year and may award a subsequent framework agreement on substantially the same terms for a further period of up to 24 months. In the framework suppliers will be empanelled for the following Four (4) Lots: Lot 1: Events Planning, Management and Delivery, including Audio Visuals (AV) Equipment, Services Design and Integration, Print Production Lot 2: Video Production and Photography Services Lot 3: Public Relations and Market research Lot 4: Influencer Marketing Suppliers/Bidders for this tender should be legally registered in India with relevant trade and government bodies to operate in India. Registered businesses should be compliant with various laws and regulations, including taxations, labour laws and other relevant laws/acts

Lot Information

Events Planning, Management and Delivery, including Audio Visuals (AV) Equipment, Services Design & Integration and Print Production

Renewal: FCDO in India anticipates that the initial framework agreement will operate for a period of 36 months, commencing on 1st December 2025. In accordance with the provisions for open frameworks under the Procurement Act 2023, the Authority reserves the right to re-open the framework in the third year and may award a subsequent framework agreement on substantially the same terms for a further period of up to 24 months.

Video Production & Photography Services

Renewal: FCDO in India anticipates that the initial framework agreement will operate for a period of 36 months, commencing on 1st December 2025. In accordance with the provisions for open frameworks under the Procurement Act 2023, the Authority reserves the right to re-open the framework in the third year and may award a subsequent framework agreement on substantially the same terms for a further period of up to 24 months.

Influencer Marketing

Renewal: FCDO in India anticipates that the initial framework agreement will operate for a period of 36 months, commencing on 1st December 2025. In accordance with the provisions for open frameworks under the Procurement Act 2023, the Authority reserves the right to re-open the framework in the third year and may award a subsequent framework agreement on substantially the same terms for a further period of up to 24 months.

Marketing Research & Public Relation

Renewal: FCDO in India anticipates that the initial framework agreement will operate for a period of 36 months, commencing on 1st December 2025. In accordance with the provisions for open frameworks under the Procurement Act 2023, the Authority reserves the right to re-open the framework in the third year and may award a subsequent framework agreement on substantially the same terms for a further period of up to 24 months.

Catering Services

Renewal: FCDO in India anticipates that the initial framework agreement will operate for a period of 36 months, commencing on 1st December 2025. In accordance with the provisions for open frameworks under the Procurement Act 2023, the Authority reserves the right to re-open the framework in the third year and may award a subsequent framework agreement on substantially the same terms for a further period of up to 24 months.

Planning Information

Suitable and Interested suppliers are invited to a virtual market engagement. The supplier event will place on 25th March 2025 at 11 am (India Time). Please complete the questionnaire (https://forms.office.com/e/9n62xdW5d4) by 17:00 hrs (India Time) on 24th March 2025, if you are interested in attending. This event is being held to provide further information and seek your views regarding our open framework agreement for Event Management and related services.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04ec95
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077907-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

55520000 - Catering services

79310000 - Market research services

79340000 - Advertising and marketing services

79413000 - Marketing management consultancy services

79416000 - Public relations services

79952000 - Event services

79961000 - Photographic services

Notice Value(s)

Tender Value
£4,500,000 £1M-£10M
Lots Value
£4,500,000 £1M-£10M
Awards Value
£875,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
17 Aug 20261 weeks ago
Submission Deadline
4 Sep 2025Expired
Future Notice Date
30 May 2025Expired
Award Date
10 Aug 20262 weeks ago
Contract Period
1 Sep 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Foreign, Commonwealth and Development Office
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 2AH
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
14
Supplier Names

AVP Entertainments

BUZZ EXHIBITIONS PRIVATE LIMITED

EVENTKRAFT MARKETING SOLUTIONS PRIVATE LIMITED

INTEGRATED CONFERENCE AND EVENT MANAGEMENT

Imprexive Marketing Solutions Private Limited

Kestone Integrated Marketing Services – (A division of CL Educate Limited)

M LIVE EVENTS AND PROMOTIONS PRIVATE LIMITED

PHASE1 EVENTS AND ENTERTAINMENT PRIVATE LIMITED

Pavilions and Interiors India Private Limited

REDEFINE MARCOM PRIVATE LIMITED

SEVENTY SEVEN ENTERTAINMENT PRIVATE LIMITED

Shobiz Experiential Communications Private Limited

THE BRAND BREWERY PRIVATE LIMITED

VVAC BUSINESS OF IDEAS PRIVATE LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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