Contract Timeline

Publication Date

29th April 2025 14:23:26 PM

Contract Summary

The General Dental Council (GDC) will be going out to tender, to appoint a supplier for the provision of Print Management and Associated Services. The GDC is responsible for regulating dental professionals in the UK, ensuring that only qualified individuals can legally practise dentistry. As part of our statutory function, we maintain registers of over 44,500 dentists and 76,000 Dental Care Professionals (DCPs) and maintain a list of specialists also on the register, known as Specialist Lists, ensuring they remain complaint with regulatory requirements, including the annual renewal of their registration through the Annual Retention Fee (ARF) process. Registrants receive multiple notifications before, during and after renewals. This includes formal notices, reminders, and compliance related correspondence. While the GDC uses a range of digital communication channels such as email, SMS, and eGDC (our web-based system where registrants can maintain their registration details and pay their ARF by credit or debit card), it is a legal obligation for the GDC to send certain communications via physical mail. This ensures that registrants are properly notified of their obligations, especially in cases where digital communication may be unread, or insufficient for legal purposes. To support this statutory function, we require a reliable print management and mail fulfilment partner who is capable of handling high volumes of legally significant and time sensitive correspondence. The Supplier will undertake the management, proofing and production of personalised mailings using the data provided by the GDC. This includes proofing correspondences, validating the data and sending out the following: - Annual retention fee notices - Removal letters - Indemnity Notice of Erasure letters - Annual Practising Certificates - Registrant reminder letters The Supplier will provide additional services, including: - A secure method for sharing registrant/mailing data - A forward on service - A business reply service - A process for providing weekly management reports to the GDC (as described in the Service Level Agreement) - Ad-hoc registrant mailing - GDC stationery - Printing and sending of 'welcome packs' (including Standards of the Dental team book, registration certificate and register leaflet items)

Contract Details

Open Contracting ID

ocds-h6vhtk-04eca2

Publication Source

Find a Tender Service

Procurement Stage

Planning

Procurement Method

Selective

Procurement Method Details

Competitive Flexible Procedure

Procurement Category

Services

Tender Suitability

Framework / DPS

Contract Classification

CPV Code(s)

CPV Division(s)

Awarding Authority

GENERAL DENTAL COUNCIL

Buyer Name

Mary Onuegbu

Buyer Email

procurement@GDC-uk.org

Buyer Phone

+441217520293

Buyer Address

37 Wimpole Street

London

W1G 8DQ

United Kingdom

Contract Timeline

Publication Date

13th March 2025 12:05:05 PM

Planning Deadline

27th March 2025 23:59:59 PM   Expired

Contract Summary

The GDC is responsible for regulating dental professionals in the UK, ensuring that only qualified individuals can legally practise dentistry. As part of our statutory function, we maintain registers of over 44,500 dentists and 76,000 Dental Care Professionals (DCPs) and maintain a list of specialists also on the register, known as Specialist Lists, ensuring they remain compliant with regulatory requirements, including the annual renewal of their registration through the Annual Retention Fee (ARF) process. Registrants receive multiple notifications before, during and after renewals. This includes formal notices, reminders, and compliance related correspondence. While the GDC uses a range of digital communication channels such as email, SMS, and the eGDC (our web-based system where registrants can maintain their registration details and pay their ARF by credit or debit card), it is a legal obligation for the GDC to send certain communications via physical mail. This ensures that registrants are properly notified of their obligations, especially in cases where digital communication may be unread, or insufficient for legal purposes. We are looking to engage with suppliers of print management and mail fulfilment services to help shape the upcoming procurement of the services. This engagement will allow us to: - Refine our requirements and procurement approach. - Develop the procurement process, including participation criteria and award criteria. - Identify suitable suppliers. - Establish key contractual terms. - Ensure suppliers understand the contract requirements. The scope of services include, but are not limited to: - Printing and mailing key communications to registrants in line with GDC’s fee collection periods and quality standards. - Managing, proofing, and producing correspondence, letterheads, certificates, and envelopes in line with GDC’s s The full scope of services can be found in our draft Statement of Requirements document, available in the document repository on our e-Sourcing platform, Delta. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-title/S74K4S4948 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/S74K4S4948

Contract Details

Open Contracting ID

ocds-h6vhtk-04eca2

Publication Source

Find a Tender Service

Procurement Stage

Planning

Procurement Method

N/A

Procurement Method Details

N/A

Procurement Category

Services

Tender Suitability

Framework / DPS

Contract Classification

CPV Code(s)

CPV Division(s)

Awarding Authority

GENERAL DENTAL COUNCIL

Buyer Name

Mary Onuegbu

Buyer Email

procurement@gdc-uk.org

Buyer Phone

01217520293

Buyer Address

37 Wimpole Street

London

W1G 8DQ

United Kingdom