Print Management and Associated Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04eca2-2025-04-29T15:23:26+01:00",
    "date": "2025-04-29T15:23:26+01:00",
    "ocid": "ocds-h6vhtk-04eca2",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PNVG-6917-QHLP",
            "name": "General Dental Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PNVG-6917-QHLP"
            },
            "address": {
                "streetAddress": "37 Wimpole Street",
                "locality": "London",
                "postalCode": "W1G 8DQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI32"
            },
            "contactPoint": {
                "name": "Mary Onuegbu",
                "email": "procurement@GDC-uk.org",
                "telephone": "+441217520293"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PNVG-6917-QHLP",
        "name": "General Dental Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Suppliers interested in participating in this preliminary market engagement should download and complete the Expression of Interest (EOI) Form from the document repository on the Delta e-Sourcing Platform. The first five suppliers to submit a completed EOI form will be invited to a virtual engagement meeting in April, allocated on a first-come, first-served basis. The submission deadline for the EOI form is 11:00 AM on 27 March 2025.",
                "dueDate": "2025-03-27T23:59:59Z",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "009178-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/009178-2025",
                "datePublished": "2025-03-13T12:05:05Z",
                "format": "text/html"
            },
            {
                "id": "017693-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK3",
                "description": "Planned procurement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/017693-2025",
                "datePublished": "2025-04-29T15:23:26+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "GDC-2024-027",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Print Management and Associated Services",
        "description": "The General Dental Council (GDC) will be going out to tender, to appoint a supplier for the provision of Print Management and Associated Services. The GDC is responsible for regulating dental professionals in the UK, ensuring that only qualified individuals can legally practise dentistry. As part of our statutory function, we maintain registers of over 44,500 dentists and 76,000 Dental Care Professionals (DCPs) and maintain a list of specialists also on the register, known as Specialist Lists, ensuring they remain complaint with regulatory requirements, including the annual renewal of their registration through the Annual Retention Fee (ARF) process. Registrants receive multiple notifications before, during and after renewals. This includes formal notices, reminders, and compliance related correspondence. While the GDC uses a range of digital communication channels such as email, SMS, and eGDC (our web-based system where registrants can maintain their registration details and pay their ARF by credit or debit card), it is a legal obligation for the GDC to send certain communications via physical mail. This ensures that registrants are properly notified of their obligations, especially in cases where digital communication may be unread, or insufficient for legal purposes. To support this statutory function, we require a reliable print management and mail fulfilment partner who is capable of handling high volumes of legally significant and time sensitive correspondence. The Supplier will undertake the management, proofing and production of personalised mailings using the data provided by the GDC. This includes proofing correspondences, validating the data and sending out the following: - Annual retention fee notices - Removal letters - Indemnity Notice of Erasure letters - Annual Practising Certificates - Registrant reminder letters The Supplier will provide additional services, including: - A secure method for sharing registrant/mailing data - A forward on service - A business reply service - A process for providing weekly management reports to the GDC (as described in the Service Level Agreement) - Ad-hoc registrant mailing - GDC stationery - Printing and sending of 'welcome packs' (including Standards of the Dental team book, registration certificate and register leaflet items)",
        "items": [
            {
                "id": "GDC-2024-027",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "22000000",
                        "description": "Printed matter and related products"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79571000",
                        "description": "Mailing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79800000",
                        "description": "Printing and related services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "GDC-2024-027"
            }
        ],
        "value": {
            "amountGross": 2400000,
            "amount": 2000000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "GDC-2024-027",
                "contractPeriod": {
                    "startDate": "2025-09-01T00:00:00+01:00",
                    "endDate": "2027-12-31T23:59:59Z",
                    "maxExtentDate": "2029-12-31T23:59:59Z"
                },
                "status": "planned",
                "value": {
                    "amountGross": 2400000,
                    "amount": 2000000,
                    "currency": "GBP"
                },
                "secondStage": {
                    "minimumCandidates": 3
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "The award criteria will be detailed in the procurement documents. The criteria will be a combination of quality criteria and pricing criteria which may include but will not be limited to: - Economic and Financial Standing - Approach to delivering the services - Approach to data processing and information security - Implementation plan - Contract management - Terms and Conditions - Pricing",
                            "forReduction": true
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial contract period will be two years and three months. There is provision for the contract to be extended for two additional periods of 12 months each, subject to the contract remaining fit for purpose and the supplier maintaining a good standard of contract performance."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-05-12T23:59:59+01:00"
        },
        "status": "planned",
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "The competitive flexible procedure for this procurement will follow a two-stage process: Stage One: Prequalification Suppliers will be required to complete and submit a Procurement Specific Questionnaire (PSQ) as part of the Prequalification Stage. This stage is designed to assess each supplier's suitability to deliver the contract. Suppliers must successfully pass this stage to proceed further in the procurement process. No tender submissions are required at this stage; however, all procurement documents, including the Statement of Requirement and evaluation criteria, will be made available to suppliers at the outset. Suppliers who do not meet the participation requirements will be notified in writing of the outcome and will not progress to the next stage. Stage Two: Invitation to Tender Suppliers shortlisted from the Conditions of Participation Stage will be invited to submit a full tender in response to our Print Management and Associated Services requirements. Tender submissions will be evaluated in accordance with the evaluation methodology detailed in the tender documents."
        },
        "additionalProcurementCategories": [
            "goods"
        ],
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2025-06-06T11:00:00+01:00",
        "enquiryPeriod": {
            "endDate": "2025-05-22T11:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2025-08-18T23:59:59+01:00"
        },
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2029-05-01T23:59:59+01:00"
                }
            ]
        }
    },
    "language": "en"
}