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Integrated Community Equipment Services

Cheshire West and Chester Council

This public procurement record has 4 releases in its history.

Award

14 Sep 2026 at 12:30

UK6 - Contract Award Notice
Tender

11 May 2026 at 15:20

UK4 - Tender Notice
Planning

22 Apr 2025 at 14:14

UK1 - Pipeline Notice
Planning

13 Mar 2025 at 14:36

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cheshire West and Chester Council is buying an integrated community equipment service for Cheshire East and Cheshire West, with Cheshire East Council managing the procurement and NHS Cheshire and Merseyside ICB also using the contract. The service supports people who are less mobile or need assistance to live safely and independently at home. It covers loan-based provision of equipment ranging from wheeled walkers, raised toilet seats and commodes to profiling beds, hoists and specialised seating. The appointed provider is responsible for the full equipment lifecycle: sourcing, delivery, installation, maintenance, repair, collection, refurbishment, recycling, replacement and reissue. This is a health and social care service, with demand and equipment types changing according to assessed service-user needs.

The procurement has been awarded following a completed open procedure. Two valid bids were received for the single lot, and Millbrook Healthcare Ltd was selected as supplier. The award date is 10 September 2026, with a standstill period ending on 23 September 2026 and contract signature scheduled by 28 September 2026. The award is valued at £38,880,000 gross. The contract runs from 1 April 2027 to 31 March 2031, with two possible one-year extensions to 31 March 2033. Evaluation weighted price at 50%, quality at 40% and social value at 10%. The contract is demand-based, allows additional or different equipment to be called off, and is suitable for SMEs and VCSEs.

This requirement suits suppliers with an established community equipment or assistive technology operation, able to manage a broad product range and deliver a reliable end-to-end loan service. Credible competitors would need the capacity to source standard and specialist equipment, respond to changing demand, install items safely in people’s homes, and provide preventative maintenance, repairs, collection and replacement. Strong asset and stock management would be important, including tracking equipment through reuse, refurbishment, recycling and reissue. Experience of working with councils, NHS organisations and assessed care needs would help demonstrate service quality. The evaluation also shows that suppliers should combine competitive pricing with measurable service quality and credible social value commitments.

How relevant is this notice?

Notice Information

Notice Title

Integrated Community Equipment Services

Notice Description

Community equipment enables people who are less mobile or who require assistance to live safely and independently at home. This includes a wide range of items-from simple living aids such as wheeled walkers, raised toilet seats and commodes, to more complex equipment such as profiling beds, hoists and specialised seating. This is a loan-based community equipment service. Equipment is provided to individuals for short- or long-term use, depending on assessed need, and is collected, refurbished, recycled or replaced when no longer required. The Provider will therefore be responsible for the full lifecycle of loaned equipment, including delivery, installation, maintenance, repair, collection and reissue. As per the UK4 notice I couldn't add in the Cheshire and Merseyside ICB - they are users of the contract, evaluators and potentially contract managers.

Lot Information

Lot 1

Options: 1+1 year extensions. Ability to call off additional and different equipment to meet the service user needs during the contract period. Demand may increase or decrease and type of equipment may vary over time. Supplier must be able to source specials.

Renewal: 1+1 years extensions available - a value for money will be undertaken along with an assessment of contract performance and whether the contract still meets the needs to determine whether the contract is extended or re-tendered.

Planning Information

Please refer to the Chest, www.the-chest.org.uk for the questionnaire and further information. Potential bidders must complete and return the questionnaire by 10th April 2025.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04ecd2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086829-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

CPV Codes

85000000 - Health and social work services

Notice Value(s)

Tender Value
£27,000,000 £10M-£100M
Lots Value
£34,200,000 £10M-£100M
Awards Value
£38,880,000 £10M-£100M
Contracts Value
Not specified

Notice Dates

Publication Date
14 Sep 20261 months ago
Submission Deadline
11 Jun 2026Expired
Future Notice Date
1 Aug 2025Expired
Award Date
10 Sep 20261 months ago
Contract Period
1 Apr 2027 - 31 Mar 2031 4-5 years
Recurrence
2030-06-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cheshire West and Chester Council
Additional Buyers

Cheshire East Borough Council

NHS Cheshire and Merseyside ICB

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ELLESMERE PORT
Postcode
CH65 0BA
Postcode Area
Chester
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD6 Cheshire
Small Region (ITL 3)
TLD63 Cheshire West and Chester
Delivery Location
TLD62 Cheshire East, TLD63 Cheshire West and Chester
Local Authority
Cheshire West and Chester
Electoral Ward
Central & Grange
Westminster Constituency
Ellesmere Port and Bromborough

Supplier Information

Number of Suppliers
1
Supplier Name

Millbrook Healthcare Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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