Planning

Provision of Information Technology (IT), Customer and Revenue and Benefits services

LONDON BOROUGH OF BARNET

This public procurement record has 1 release in its history.

Planning

14 Mar 2025 at 15:45

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The London Borough of Barnet is initiating Pre-Market Engagement (PME) for the procurement of Information Technology (IT), Customer Services, and Revenue and Benefits services. This procurement falls under the industry categories of software package and information systems, security software, data security software, information systems and servers, financial and insurance services, and customer services. A Supplier Engagement Event is scheduled on 26 March 2025 from 14:00 to 16:00 hrs via MS Teams, with a registration deadline set for 24 March 2025 at 15:00 hrs. Following the engagement event, the procurement process will be shaped by supplier insights with planning milestones extending to at least 15 June 2025. The procurement aims to gather supplier feedback to inform a structured process for service provision starting from 1 September 2026 to 31 August 2031.

This tender presents a substantial growth opportunity for businesses specialising in IT support, cybersecurity, network infrastructure, customer service operations, and financial systems management. Local and national SMEs are encouraged to participate, providing a chance to engage with a proactive and innovative borough. The diverse service requirements highlight opportunities for companies offering comprehensive solutions in managed IT services, contact centre platforms, telephony, benefits administration, and digital transformation. Engaging in this procurement could lead to long-term partnerships and increased market visibility, benefiting from Barnet’s commitment to transparent, value-driven procurement processes.

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Notice Information

Notice Title

Provision of Information Technology (IT), Customer and Revenue and Benefits services

Notice Description

The London Borough of Barnet is undertaking Pre-Market Engagement (PME) to gather insights and inform its procurement strategy for future provision of Information Technology (IT), Customer and Revenue and Benefits services. This exercise seeks feedback on what we believe is an exciting opportunity to partner with a forward-thinking London Borough and assess a range of delivery models for future service provision. This notice is issued in accordance with sections 16 and 17 of the Procurement Act 2023 to seek market input before the commencement of a formal procurement process. The procurement approach will follow the structured process outlined in the Sourcing Playbook https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/1163766/Sourcing_ Playbook_Final.pdf to ensure transparency, value for money, and fair competition. This engagement aims to: * Assess market capability and interest. * Gather feedback on proposed service requirements. * Understand innovation and best practices. * Inform the final procurement approach and lot structure. We want to hear from a range of suppliers, including local and national SME's to ensure best value mix and assess benefits and dis-benefits of different models, including single source and multi-source solutions. Areas of scope may change following pre-market engagement and enter the formal procurement stage. The below groups elements of service provision together. IT : Service Desk and Service Management - Fully managed IT support services. Security Management - Cybersecurity, risk management, and compliance. /Network Infrastructure, Connectivity, and Unified Communications - Secure and reliable network services, Transition and Transformation of New Services and Architectures - Support for IT modernization and transition activities. Application Maintenance and Support - Ongoing support and optimization of business applications. End User Computing, Hosting, and Server Maintenance - Device management, cloud/on-premise hosting, and infrastructure support. Telephony - Provision and maintenance of telephony solutions, including VoIP. Customer Services : Contact Centre Services - Handling inbound/outbound calls, chats, online inquiries, and social media interactions, along with new ways to access services., Workforce management and performance monitoring. Contact Centre Platform - Contact centre platform for telephony and digital customer interactions. Contact Centre (CCas) and Web Platform - Using new technologies, support partners, and managing infrastructure hosting and maintenance. Transition and Transformation - Supporting the modernization of customer service operations and the introduction of new technologies and service models. Revenue and Benefits: Housing Benefit and Council Tax Support Scheme Administration - Processing and management of benefit claims and support schemes. Systems and Control - Robust financial systems, data integrity, and governance frameworks. Housing Benefit Overpayment Recovery and Welfare & Discretionary Spend-Debt recovery, welfare support, and discretionary payments management. Inclusive, Accessible, and Usable Products and Services - Ensuring services are customer-focused and accessible for all residents. Culture, Community, and Innovation - Encouraging service innovation, community engagement, and continuous improvement. Transition and Transformation - Support for process modernisation and implementation of new service models. The final procurement model may involve an open procurement process but some elements may be awarded through existing framework agreements where appropriate. To view this notice, please click here: https://londonbarnet.delta-esourcing.com/delta/viewNotice.html?noticeId=934037591

Planning Information

Supplier Engagement Event • Date: 26/03/25 • Time: 14:00hrs - 16:00hrs • Platform: MS Teams • Agenda: Overview of procurement objectives and scope Detailed discussion of service requirements Next steps and indicative procurement timeline Q&A session with suppliers Following the event, additional engagement activities may include: • Request for Information (RFI) / Market Questionnaire – Suppliers can provide feedback on procurement models, lotting strategies, and service delivery approaches. • One-to-One Discussions – The authority may engage directly with selected suppliers to explore innovative solutions. 5. Supplier Registration and Participation To participate in this Pre-Market Engagement, suppliers are required to register on Barnet’s procurement portal https://londonbarnet.delta-esourcing.com/ Registration on the Central Digital Platform is not required at this stage for market engagement; however, it will be necessary afterwards to be able to review a tender or submit a bid. Registration to Barnet Portal Benefits: • Receive procurement updates and notifications. • Access engagement materials and key procurement documents. • Provide input into the procurement design. • Prepare for the upcoming tender process. Interested suppliers should confirm their participation in the Supplier Engagement Event by 15:00hrs 24 March 2025 via: Project Team London Borough of Barnet Email: scrprogramme@barnet.gov.uk Please ensure email subject states: Registration for IT, CS & R&B Service Supplier Engagement Event 26 March 2025

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04ed74
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/009503-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

66 - Financial and insurance services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48000000 - Software package and information systems

48730000 - Security software package

48732000 - Data security software package

48800000 - Information systems and servers

66000000 - Financial and insurance services

79342300 - Customer services

Notice Value(s)

Tender Value
£30,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Mar 202511 months ago
Submission Deadline
Not specified
Future Notice Date
15 Jun 2025Expired
Award Date
Not specified
Contract Period
1 Sep 2026 - 31 Aug 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF BARNET
Contact Name
Susan Lowe
Contact Email
procurement@barnet.gov.uk
Contact Phone
07956 307511

Buyer Location

Locality
LONDON
Postcode
NW9 4EW
Post Town
North West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI71 Barnet
Delivery Location
TLI71 Barnet
Local Authority
Barnet
Electoral Ward
Colindale North
Westminster Constituency
Hendon

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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