Provision of Bulk Fuel Supply Services at the British High Commission Lilongwe

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    "id": "ocds-h6vhtk-04ee30-2025-03-18T07:50:25Z",
    "date": "2025-03-18T07:50:25Z",
    "ocid": "ocds-h6vhtk-04ee30",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PXRR-8771-PHVX",
            "name": "Foreign, Commonwealth and Development Office",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXRR-8771-PHVX"
            },
            "address": {
                "streetAddress": "Kings Charles Street",
                "locality": "London",
                "postalCode": "SW1A 2AH",
                "country": "ZA",
                "countryName": "South Africa",
                "region": "ZA"
            },
            "contactPoint": {
                "name": "Fulufhelo Ratshionya",
                "email": "supplierengagement@fcdo.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.https://www.gov.uk/government/organisations/foreign-commonwealth-development-office",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthorityCentralGovernment",
                        "description": "Public authority - central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PXRR-8771-PHVX",
        "name": "Foreign, Commonwealth and Development Office"
    },
    "tender": {
        "id": "CPG121762025",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Provision of Bulk Fuel Supply Services at the British High Commission Lilongwe",
        "description": "Provision of Bulk Fuel Supply Services at the British High Commission Lilongwe for a period of 1+1+1 years.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "63712600",
                        "description": "Vehicle refuelling services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "MW",
                        "country": "MW",
                        "countryName": "Malawi"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 98000,
            "amount": 98000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "submissionMethodDetails": "https://fcdo.bravosolution.co.uk/",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2025-04-03T14:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-04-02T16:00:00+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 98000,
                    "amount": 98000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "METHODOLOGY",
                            "description": "1. Explain in detail, your approach and methodology to meeting all the services, including working methods on delivering Bulk diesel 50. Include your detailed sub-contract plan (sub-contracting may only be undertaken with the prior agreement of the Authority). 2. Please describe your approach and methodology for on-call delivery service or small works assignment that would come as part of this assignment. How much notice period required for on-call delivery service, emergency diesel supply and how will you ensure the quality of services provided",
                            "numbers": [
                                {
                                    "number": 1,
                                    "weight": "order"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "RESOURCES",
                            "description": "Give details of the resources you propose to use to service the Contract, including the number of staff you expect to use for providing the service. Where a sub-contracting approach is proposed, all information requested should be given in respect of the sub-contractor such as company/organisation name, the composition of the supply chain, indicating which member of the supply chain will be responsible for the elements of the requirement noting that ultimate responsibility will always rest with the Prime Contractor",
                            "numbers": [
                                {
                                    "number": 2,
                                    "weight": "order"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "QUALITY MANAGEMENT",
                            "description": "1. Provide proposals for monitoring and reporting of KPIs as detailed in Section 4: Statement of Service Requirements and KPIs 2. Describe your customer liaison arrangement including procedures for dealing with complaints or problems, and escalation procedures, matrix and contact details",
                            "numbers": [
                                {
                                    "number": 3,
                                    "weight": "order"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "COMPLIANCE",
                            "description": "Please describe your system for continuous monitoring and reporting on the quality of service delivered. Include details of Quality Assurance procedures and Health & Safety standards. Please provide evidence of any international quality standards achieved or being sought e.g. ISO9000. Set out your plan for the training of staff to be employed on the Contract to enable them to perform the requirements as per Section 4: Statement of Service Requirements e.g. pre-deployment/Country specific training and continuous improvement training",
                            "numbers": [
                                {
                                    "number": 4,
                                    "weight": "order"
                                }
                            ]
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2025-05-01T00:00:00+01:00",
                    "endDate": "2026-04-30T23:59:59+01:00",
                    "maxExtentDate": "2026-05-01T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will be extended for 1+1 years based on supplier's perfomance."
                }
            }
        ],
        "documents": [
            {
                "id": "009782-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/009782-2025",
                "datePublished": "2025-03-18T07:50:25Z",
                "format": "text/html"
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    "language": "en"
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