Planning

Cardiff International Sports Village Energy Strategy

CARDIFF COUNCIL

This public procurement record has 1 release in its history.

Planning

19 Mar 2025 at 15:04

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cardiff Council is inviting feedback from interested contractors regarding the Cardiff International Sports Village Energy Strategy, a significant procurement initiative within the public utilities and construction sectors. The procurement aims to appoint a contractor to deliver a comprehensive energy solution, including funding, design, construction, operation, and maintenance. This initiative is vital for the sustainability of the sports and leisure facilities in Cardiff Bay, and it aligns with the Council's commitment to reducing its carbon footprint. The procurement process is currently in the planning stage, with a deadline for feedback submission set for 18th April 2025. The scheme is expected to initiate its competitive tendering process in July 2025, with key outputs required by the third quarter of 2026 and full operational requirements set for the period ending February 2051.

This tender offers substantial growth opportunities for businesses specialising in energy solutions, particularly those capable of delivering innovative, sustainable energy projects. Firms with expertise in district heating systems, renewable energy, and comprehensive infrastructure development will find this project particularly suitable. The Council's requirement for a privately delivered and operated solution opens the floor to entities with robust financial strategies, capable of undertaking large-scale projects without public funding. This initiative also provides opportunities for land leases and support in securing grants, making it an attractive venture for companies looking to establish a long-term presence in the region's renewable energy sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Cardiff International Sports Village Energy Strategy

Notice Description

The Council is issuing this Preliminary Market Engagement Notice to commence preliminary market engagement with interested contractors in respect of a future procurement process that it intends to conduct. The procurement process aims to appoint a contractor to deliver a turn-key solution inclusive of funding, design, construction, operation and maintenance of an energy solution across the Sports Village in Cardiff Bay -the Scheme. The Scheme is essential to protect the long-term sustainability of the existing sport and leisure facilities given the volatility of energy price and the Council's commitment to reducing the Carbon footprint of its estate and support the wider regeneration. It is the intention to procure a District Energy Network - DEN - Developer through a private delivery model and for the parties to enter into a Development Agreement together with ancillary agreements. Other than land - long lease -and concessionary arrangements with the existing sporting and leisure assets and supporting with grant applications -third-party, not Council - where appropriate the Council will not be funding or financial supporting the delivery and operation of the energy asset by any other means. This has to be a private sector delivered and operated solution. The Development Agreement and ancillary agreements will set out the arrangements as between the Council and DEN Developer to enable the DEN Developer to finance, design, build, operate and maintain the DEN for a defined term. The Council makes the following supporting information available with this Notice, these documents can be found within the Attachments Tab on Proactis - Annex 1 - Energy Strategy Annex 2 - Energy Strategy Technical Report Annex 3 - Cost Report Annex 4 - Contract Structure Report Annex 5 - Revenue Report Annex 6 - Approved masterplan Proposed Procurement Structure - It is the intention to procure a District Energy Network - DEN - Developer through a private delivery model and for the parties to enter into a Development Agreement together with ancillary agreements. An overview of this structure is set out in Annex 4. The Development Agreement and ancillary agreements will set out the arrangements as between the Council and DEN Developer to enable the DEN Developer to finance, design, build, operate and maintain the DEN for a defined term. The Council envisages to commence a public procurement process for the Scheme via the issue of a Tender Notice in July 2025. The intention is to conduct the procurement using the Competitive Flexible Procedure as provided for under the Procurement Act 2023. The procurement process will involve a multi-staged process, which will permit dialogue. The competition will start with a pre-qualification process to allow the Council to identify and shortlist the most capable contractors who will then be subsequent invited to dialogue on the Scheme and submit tenders. Further details of the process will be made available when the procurement commences. Background In 2023, the Council invited the Market to respond to its request for feedback on a proposed model of delivery for the Scheme. The responses received helped the Council to better inform and shape its strategy for the Scheme and undertake further due diligence activities. Through this process, the Council are looking for a turn-key solution against their energy strategy within ISV whereby the successful parties can demonstrate the ability to fund, deliver and operate an energy centre infrastructure based upon a heat recovery solution between Ice Arena and International Pool as well as utilising heat recovery from Cardiff Bay. The initial essential outputs are - - Decarbonisation of the Cardiff International pool - CIP - Cardiff Ice Arena - CIA - and potentially Cardiff International White-Water Centre - CIWW. - Long-term sustainable energy strategy for the leisure infrastructure. - No capital investment from the Council or financial support or underwriting of costs. What are the Council offering? - Land on which to deliver an energy centre on a long lease of 125-250 years. This will have a restricted use for the delivery of an Energy Centre. - Ability to connect to International Pool, Ice Arena and CIWW - Support to secure grants if required for the energy infrastructure. - Legal obligation on the incumbent new development to connect to the energy infrastructure - subject to availability, timing and requirements. What are the Council's timescale requirements? - The Council must conclude the Procurement with an outcome for a Cabinet decision no later 4th quarter 2025-2026 -January to March 2026.. - The Council are targeting the energy infrastructure to be in place for heat recovery between Ice Arena and International Pool by no later than 3rd quarter of 2026-2027 - October to December 2027.

Planning Information

The Council invites interested contractors in the market to - provide written feedback in relation to the proposed Scheme for the Council to consider ahead of the commencement of a public procurement exercise via Proactis ERFX1008604 https://supplierlive.proactisp2p.com/Account/Login. - Written feedback of no more than 20 sides of A4, inclusive of images, diagrams etc, should be submitted via Proactis, via the details below, No attachments, hyperlinks or additional documents permitted The Council is particularly interested in feedback from main contractors who would be interested in delivering the Scheme on the following, but not necessarily limited to - The proposed procurement structure for the Energy Strategy at ISV - The proposed contract structure for the Energy Strategy at ISV, Annex 4, to include feedback on the proposed relationship with DEN and each asset and customer. - Noting the Council’s intention to enter a Development Agreement with the successful bidder, please provide your views on this and confirm the minimum term you would consider reasonable and why. - Feedback on whether the Energy Strategy can be fully Developer led with no Council involvement - except what is listed above as Council contribution. - An overview of the Developer’s Funding Strategy, including clarification on whether grants and/or other unsecured external funding would be an essential component of your funding strategy. - Noting the key timescales set out by the Council above, please confirm these are achievable and if not, please provide a substantiated alternative proposal. In relation to this strategy, your thinking on: - Heat source - Electricity - Decarbonisation of Council assets within ISV, Zero Carbon in operation. - Your approach to back up and resilience - Your approach to delivering works of this nature In addition to the essential outputs listed above, what additional features and benefits can you as the developer bring to this opportunity? This Preliminary Market Engagement serves to alert the marketplace to this opportunity and enable the Council to use any gathered information to shape the proposed procurement. The Council invites interested prospective contractors to lodge an initial expression of interest for this opportunity electronically via Proactis https://supplierlive.proactisp2p.com/Account/Login. PLEASE NOTE All written feedback must be submitted before 12:00 noon on Friday 18th April 2025. Following consideration of the feedback the Council may wish to engage in further discussions with the respondents. Any feedback received by the Council will be considered confidential and dependent on the level of such initial interest the Council may undertake some further strategic work to inform the subsequent procurement process it intends to undertake. Participating in this exercise will not guarantee short-listing at a later stage in the procurement, and the Council reserves the right not to proceed with the procurement process. The Council will not meet any costs incurred by any party in responding to this notice. This Notice does not constitute a commitment by the Council to undertake a procurement exercise in the future. For upcoming tender opportunities, please register with the Council's electronic tendering website.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04ef25
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/010187-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

42 - Industrial machinery

45 - Construction work

65 - Public utilities

71 - Architectural, construction, engineering and inspection services

CPV Codes

09000000 - Petroleum products, fuel, electricity and other sources of energy

09300000 - Electricity, heating, solar and nuclear energy

42515000 - District heating boiler

45000000 - Construction work

65000000 - Public utilities

71314000 - Energy and related services

71321200 - Heating-system design services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Mar 202511 months ago
Submission Deadline
Not specified
Future Notice Date
14 Jul 2025Expired
Award Date
Not specified
Contract Period
2 Feb 2026 - 1 Feb 2051 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CARDIFF COUNCIL
Contact Name
Lucy Jones
Contact Email
lucy.jones5@cardiff.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
CARDIFF
Postcode
CF10 4UW
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Cardiff
Electoral Ward
Butetown
Westminster Constituency
Cardiff South and Penarth

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04ef25-2025-03-19T15:04:06Z",
    "date": "2025-03-19T15:04:06Z",
    "ocid": "ocds-h6vhtk-04ef25",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PVHP-5769-YHRQ",
            "name": "Cardiff Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVHP-5769-YHRQ"
            },
            "address": {
                "streetAddress": "County Hall",
                "locality": "Cardiff",
                "postalCode": "CF10 4UW",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL22"
            },
            "contactPoint": {
                "name": "Lucy Jones",
                "email": "lucy.jones5@cardiff.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.cardiff.gov.uk",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "id": "GB-WLS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PVHP-5769-YHRQ",
        "name": "Cardiff Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "The Council invites interested contractors in the market to - provide written feedback in relation to the proposed Scheme for the Council to consider ahead of the commencement of a public procurement exercise via Proactis ERFX1008604 https://supplierlive.proactisp2p.com/Account/Login. - Written feedback of no more than 20 sides of A4, inclusive of images, diagrams etc, should be submitted via Proactis, via the details below, No attachments, hyperlinks or additional documents permitted The Council is particularly interested in feedback from main contractors who would be interested in delivering the Scheme on the following, but not necessarily limited to - The proposed procurement structure for the Energy Strategy at ISV - The proposed contract structure for the Energy Strategy at ISV, Annex 4, to include feedback on the proposed relationship with DEN and each asset and customer. - Noting the Council's intention to enter a Development Agreement with the successful bidder, please provide your views on this and confirm the minimum term you would consider reasonable and why. - Feedback on whether the Energy Strategy can be fully Developer led with no Council involvement - except what is listed above as Council contribution. - An overview of the Developer's Funding Strategy, including clarification on whether grants and/or other unsecured external funding would be an essential component of your funding strategy. - Noting the key timescales set out by the Council above, please confirm these are achievable and if not, please provide a substantiated alternative proposal. In relation to this strategy, your thinking on: - Heat source - Electricity - Decarbonisation of Council assets within ISV, Zero Carbon in operation. - Your approach to back up and resilience - Your approach to delivering works of this nature In addition to the essential outputs listed above, what additional features and benefits can you as the developer bring to this opportunity? This Preliminary Market Engagement serves to alert the marketplace to this opportunity and enable the Council to use any gathered information to shape the proposed procurement. The Council invites interested prospective contractors to lodge an initial expression of interest for this opportunity electronically via Proactis https://supplierlive.proactisp2p.com/Account/Login. PLEASE NOTE All written feedback must be submitted before 12:00 noon on Friday 18th April 2025. Following consideration of the feedback the Council may wish to engage in further discussions with the respondents. Any feedback received by the Council will be considered confidential and dependent on the level of such initial interest the Council may undertake some further strategic work to inform the subsequent procurement process it intends to undertake. Participating in this exercise will not guarantee short-listing at a later stage in the procurement, and the Council reserves the right not to proceed with the procurement process. The Council will not meet any costs incurred by any party in responding to this notice. This Notice does not constitute a commitment by the Council to undertake a procurement exercise in the future. For upcoming tender opportunities, please register with the Council's electronic tendering website.",
                "dueDate": "2025-04-18T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "010187-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/010187-2025",
                "datePublished": "2025-03-19T15:04:06Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ERFX1008604",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Cardiff International Sports Village Energy Strategy",
        "description": "The Council is issuing this Preliminary Market Engagement Notice to commence preliminary market engagement with interested contractors in respect of a future procurement process that it intends to conduct. The procurement process aims to appoint a contractor to deliver a turn-key solution inclusive of funding, design, construction, operation and maintenance of an energy solution across the Sports Village in Cardiff Bay -the Scheme. The Scheme is essential to protect the long-term sustainability of the existing sport and leisure facilities given the volatility of energy price and the Council's commitment to reducing the Carbon footprint of its estate and support the wider regeneration. It is the intention to procure a District Energy Network - DEN - Developer through a private delivery model and for the parties to enter into a Development Agreement together with ancillary agreements. Other than land - long lease -and concessionary arrangements with the existing sporting and leisure assets and supporting with grant applications -third-party, not Council - where appropriate the Council will not be funding or financial supporting the delivery and operation of the energy asset by any other means. This has to be a private sector delivered and operated solution. The Development Agreement and ancillary agreements will set out the arrangements as between the Council and DEN Developer to enable the DEN Developer to finance, design, build, operate and maintain the DEN for a defined term. The Council makes the following supporting information available with this Notice, these documents can be found within the Attachments Tab on Proactis - Annex 1 - Energy Strategy Annex 2 - Energy Strategy Technical Report Annex 3 - Cost Report Annex 4 - Contract Structure Report Annex 5 - Revenue Report Annex 6 - Approved masterplan Proposed Procurement Structure - It is the intention to procure a District Energy Network - DEN - Developer through a private delivery model and for the parties to enter into a Development Agreement together with ancillary agreements. An overview of this structure is set out in Annex 4. The Development Agreement and ancillary agreements will set out the arrangements as between the Council and DEN Developer to enable the DEN Developer to finance, design, build, operate and maintain the DEN for a defined term. The Council envisages to commence a public procurement process for the Scheme via the issue of a Tender Notice in July 2025. The intention is to conduct the procurement using the Competitive Flexible Procedure as provided for under the Procurement Act 2023. The procurement process will involve a multi-staged process, which will permit dialogue. The competition will start with a pre-qualification process to allow the Council to identify and shortlist the most capable contractors who will then be subsequent invited to dialogue on the Scheme and submit tenders. Further details of the process will be made available when the procurement commences. Background In 2023, the Council invited the Market to respond to its request for feedback on a proposed model of delivery for the Scheme. The responses received helped the Council to better inform and shape its strategy for the Scheme and undertake further due diligence activities. Through this process, the Council are looking for a turn-key solution against their energy strategy within ISV whereby the successful parties can demonstrate the ability to fund, deliver and operate an energy centre infrastructure based upon a heat recovery solution between Ice Arena and International Pool as well as utilising heat recovery from Cardiff Bay. The initial essential outputs are - - Decarbonisation of the Cardiff International pool - CIP - Cardiff Ice Arena - CIA - and potentially Cardiff International White-Water Centre - CIWW. - Long-term sustainable energy strategy for the leisure infrastructure. - No capital investment from the Council or financial support or underwriting of costs. What are the Council offering? - Land on which to deliver an energy centre on a long lease of 125-250 years. This will have a restricted use for the delivery of an Energy Centre. - Ability to connect to International Pool, Ice Arena and CIWW - Support to secure grants if required for the energy infrastructure. - Legal obligation on the incumbent new development to connect to the energy infrastructure - subject to availability, timing and requirements. What are the Council's timescale requirements? - The Council must conclude the Procurement with an outcome for a Cabinet decision no later 4th quarter 2025-2026 -January to March 2026.. - The Council are targeting the energy infrastructure to be in place for heat recovery between Ice Arena and International Pool by no later than 3rd quarter of 2026-2027 - October to December 2027.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45000000",
                        "description": "Construction work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "65000000",
                        "description": "Public utilities"
                    },
                    {
                        "scheme": "CPV",
                        "id": "09300000",
                        "description": "Electricity, heating, solar and nuclear energy"
                    },
                    {
                        "scheme": "CPV",
                        "id": "09000000",
                        "description": "Petroleum products, fuel, electricity and other sources of energy"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71314000",
                        "description": "Energy and related services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42515000",
                        "description": "District heating boiler"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71321200",
                        "description": "Heating-system design services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL22",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "works",
        "specialRegime": [
            "concession"
        ],
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-02-02T00:00:00+00:00",
                    "endDate": "2051-02-01T23:59:59+00:00"
                },
                "status": "planning"
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-07-14T23:59:59+01:00"
        },
        "status": "planning"
    },
    "language": "en"
}