Day Opportunities Framework for the Provision of Community Based Activities for Adults

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04f71b-2025-11-20T12:33:57Z",
    "date": "2025-11-20T12:33:57Z",
    "ocid": "ocds-h6vhtk-04f71b",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PQVJ-5248-JQQY",
            "name": "London Borough of Brent",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PQVJ-5248-JQQY"
            },
            "address": {
                "streetAddress": "Brent Civic Centre",
                "locality": "Wembley",
                "postalCode": "HA9 0FJ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI72"
            },
            "contactPoint": {
                "name": "Bhavin Mistry",
                "email": "procurement@brent.gov.uk",
                "telephone": "020 8937 3615"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.brent.gov.uk/",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PQVJ-5248-JQQY",
        "name": "London Borough of Brent"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Brent Council will be creating a Day Opportunities Framework Agreement for the provision of community-based activities for people over 18 and who are eligible for Adult Social Care support. This includes people with a Learning Disability and/or Autism, Mental Health needs, Physical Disabilities and Older People including those with dementia. The Council are interested in receiving feedback from suppliers on a number of areas to inform the final specification and procurement approach including session model, payment approach, procurement process and general questions to aid our understanding of the market. A questionnaire has been developed and attached to the London Tenders Portal for you to download and submit your questionnaire in order to provide your views. The Council encourage you to register and express an interest in the market engagement opportunity as it is envisaged the procurement process will commence in May 2025. The deadline for the completed questionnaire is 1pm, 20/04/2025.",
                "dueDate": "2025-04-20T23:59:59Z",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "010578-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/010578-2025",
                "datePublished": "2025-03-21T10:02:21Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ASCH-2425-001",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Day Opportunities Framework for the Provision of Community Based Activities for Adults",
        "description": "A Day Opportunity is defined as a service or community activity provided for the purpose of delivering outcomes specified in an individual's support plan. Light Touch Open Framework for the provision of community-based activities for people over 18 and who are eligible for Adult Social Care support. This includes people with a Learning Disability and/or Autism, Mental Health needs, Physical Disabilities and Older People including those with dementia. In addition to meeting people's assessed social care needs, the focus of the activities is to facilitate the development of natural support networks and community participation within accessible community spaces. The Council is conducting this procurement using a Competitive Flexible procedure to set up a Light Touch Open Framework in accordance with the requirements of the Act for the purpose of procuring the Services described further in the Specification. There are no limits to the maximum number of suppliers on the framework. The Council has fixed the prices of the Services procured under the Framework. The rate includes not only frontline staff costs but all other direct and indirect costs associated with the delivery of the service (excluding VAT).",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "85312100",
                        "description": "Daycare services"
                    }
                ],
                "relatedLot": "1",
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amountGross": 26147597,
            "currency": "GBP",
            "amount": 21789664
        },
        "mainProcurementCategory": "services",
        "specialRegime": [
            "lightTouch"
        ],
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-06-01T00:00:00+01:00",
                    "endDate": "2027-05-31T23:59:59+01:00",
                    "maxExtentDate": "2033-05-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 26147597,
                    "amount": 21789664,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 85,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "renewal": {
                    "description": "The framework will be re-opened annually during its term, in order to admit new suppliers. The Council have included the option to extend the term of successive frameworks by one year. The Council reserves the right to reopen the framework at the Council's discretion."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-05-02T23:59:59Z"
        },
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "The Council will establish the Light Touch Framework Agreement via a Competitive Flexible Procedure two stage procurement process in accordance with the relevant regulations contained within the Procurement Act 23 that apply to Light Touch Contracts services and establishment & operation of Open Frameworks. A two stage process is summarised below: * Stage 1: Tenderers will complete a series of pass/fail questions and scored questions within the Procurement Specific Questionnaire to identify organisations meeting the Council's financial standing requirements, technical capability and technical expertise. * Stage 2: Successful shortlisted Tenderers will be invited to complete the Invitation to Tender which will include scored questions against the specified quality/technical, social value and price criteria and completion of tender documents. In order to pass stage 1, suppliers must be located and delivered within the geographical boundary of Brent but can be provided outside of the borough in the following neighbouring boroughs: Barnet, Harrow, Ealing, Hammersmith and Fulham, Kensington and Chelsea, Westminster or Camden where required. This will accommodate customers who live near Brent's boundaries and for whom travel outside of the borough is convenient."
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "isOpenFrameworkScheme": true,
                "method": "withoutReopeningCompetition",
                "type": "closed",
                "description": "The framework will be re-opened annually during its term, in order to admit new suppliers. The Council have included the option to extend the term of successive frameworks by one year. The Council reserves the right to reopen the framework at the Council's discretion. This will be achieved by publishing a new tender notice inviting expressions of interest from potential suppliers for the provision of the Services under the existing framework. The framework will continue on the same or substantially the same terms as this framework agreement and the competition will adopt the same or substantially the same conditions of participation and award criteria as those followed for the appointment of the Framework Providers. The Provider shall not be required to submit a tender and can remain on the framework unless otherwise they request to leave the framework with agreement between the parties. Where providers are unsuccessful, they can apply to join again when the Framework is re-opened annually to gain a place. The Council will award Call-Off Contracts without competition between providers on the Framework as fully described in the Call-off procedure which contains the brokerage process for the Services. The Framework will be used for all placements made after the contract start date. Once a provider is on the Framework Agreement, call-off orders for new work will be placed with one of the awarded providers based on service user choice. The allocated worker will provide service users information about which services are available to meet their assessed needs, to allow people to exercise their choice. As part of this process when a referral is made, the Provider will undertake an assessment of the service user to ensure they can meet the required outcomes. Existing packages/placements will not be reprocured in order to limit disruption to current users. Where current providers are successful in joining the framework, existing day care packages will be brought under the framework at the point of annual review, should the service user wish to remain in their placement. There are no limits to the maximum number of suppliers on the framework.",
                "openFrameworkSchemeEndDate": "2034-03-31T23:59:59+01:00"
            }
        },
        "submissionMethodDetails": "London Tenders Portal will be used to administrate the procurement process, including for: * Access to and issue of Procurement Selection Questionnaire (PSQ) and draft Invitation to Tender documentation * Pre-tender submission clarification requests and response * PSQ and Tender submission * Tender opening and access to responses * Post-tender submission clarification requests and response * Award decision notification and feedback. https://www.londontenders.org Direct link: https://procontract.due-north.com/Advert?advertId=42a97bea-b9b8-f011-813a-005056b64545&p=2241eb95-058a-e511-80f7-000c29c9ba21",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-12-19T13:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-12-12T23:59:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-04-27T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "075629-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/075629-2025",
                "datePublished": "2025-11-20T12:33:57Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2026-11-19T23:59:59+00:00"
                }
            ]
        }
    },
    "language": "en"
}