Tender

Student Placement Management System - Professional Placements

LEEDS TRINITY UNIVERSITY

This public procurement record has 2 releases in its history.

TenderCancellation

21 Aug 2025 at 11:47

Tender

21 Mar 2025 at 14:13

Summary of the contracting process

Leeds Trinity University initiated a public procurement process with the intent to implement a "Student Placement Management System - Professional Placements". Categorised under software package and information systems, this tender aimed to enhance the management of professional placements. The procurement process, conducted via an open procedure, was valued at £250,000. Although it began actively seeking suitable partners, the process encountered a cancellation in August 2025. Prior to cancellation, parties had until 15th April 2025 to submit their proposals, with the award targeted by mid-July 2025. The University, located in Leeds, intended to have a contract for three years starting on 1st August 2025, with options for extension.

This contract provided significant opportunities for software vendors specialising in educational placements and integration systems. Businesses with expertise in developing scalable systems that align with academic structures and offer functionalities like integration with Active Directory, SITS, and Target Connect stood well-positioned. Given the emphasis on quality and compliance with GDPR and accessibility regulations, vendors experienced in robust compliance solutions would have found this tender particularly favourable. Small and medium enterprises were specifically encouraged, highlighting opportunities for growth and establishment within public sector projects.

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Notice Title

Student Placement Management System - Professional Placements

Notice Description

Undertaking professional placements is a key feature of the degree and university experience for students at Leeds Trinity University (LTU) and we are seeking to implement a placement management system that will support the management of the wide variety of professional placement models we provide. This procurement seeks to appoint a partner to deliver an already established, student placement management system that enhances the work of the Professional Placements Team at LTU but also has functionality to enhance the work of placements teams based within our Academic Partners. The procurement seeks to: - Deliver an intelligent placement management system that offers the most efficient and effective management of professional placements for students on a wide variety of study programmes and placement models. - Deliver a placement management system that integrates with key systems, including Active Directory, SITS and Target Connect. - Deliver a placement management system that can accommodate users from identified LTU Academic Partner organisations and only allows users to access data related to their own organisation. - Provide detailed training to LTU staff, ensuring they are well-prepared to train colleagues at Academic Partner organisations - Deliver a placement management system that enables appropriate LTU staff to access the data for all its Academic Partner organisations. - Deliver a placement management system that has the flexibility to scale up and down to accommodate changes in student numbers. - Deliver a GDPR compliant solution that also meets the Web Content accessibility Guidelines 2.2 A and AA requirements and is therefore compliant with the Public Sector Bodies (Websites and Mobile Applications) (No.2) Accessibility Regulations 2018. Instructions and accessing the tender documents: The procurement will be conducted exclusively via the university's e-tendering website, where all documentation can be found and downloaded: https://neupc.delta-esourcing.com/members/leeds-trinity-university/ Accessing an Opportunity via the university's e-tendering website: Once you have created a supplier profile, to respond to an opportunity, click 'Response Manager' or 'View Invites and Responses'. You will then be presented with a list of all opportunities your organisation has previously worked on and will be given the option of viewing current invites or entering the access code to begin responding to a new opportunity. Project:ITS115LTU Student Placement Management System - Professional Placements Access Code: BA4356675V The contract will be in place for an initial term of 3 years. Following this the University reserves the right to extend the contract for up to 2 periods of 12 months.

Lot Information

Lot 1

Options: The University reserves the right to purchase additional related modules of the system which may cover other placement areas, where it is considered beneficial to have a single system.

Renewal: The University reserves the right to extend the contract by up to 2 additional periods of 12 months, subject to ongoing requirement and supplier performance.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04f776
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/050515-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
£250,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Aug 20256 months ago
Submission Deadline
15 Apr 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Jul 2025 - 31 Jul 2028 3-4 years
Recurrence
2028-03-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
LEEDS TRINITY UNIVERSITY
Additional Buyers

MISSING

Contact Name
Lyndsay Glasper
Contact Email
l.glasper@leedstrinity.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
LEEDS
Postcode
LS18 5HD
Post Town
Leeds
Country
England

Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
TLE42 Leeds

Local Authority
Leeds
Electoral Ward
Horsforth
Westminster Constituency
Leeds North West

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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