Planning

Administration, Supervision and Monitoring of the Collection of Light Dues

TRINITY HOUSE

This public procurement record has 1 release in its history.

Planning

24 Mar 2025 at 10:05

UK3 - Planned Procurement Notice
Summary of the contracting process

Trinity House, a public authority responsible for managing lighthouses and navigation aids, has announced a planned procurement process to find a supplier for the administration, supervision, and monitoring of Light Dues collection at all ports in the UK. The procurement falls under the industry category of administrative services for business operations. The tender is currently in the planning stage, with key dates including the end of the tender period on 1st June 2025 and the contract starting on 1st July 2025, lasting until 30th June 2028. This open competition tender is valued at approximately £169,706, with a gross amount of £203,647.

This tender offers substantial growth opportunities for businesses with expertise in administrative services and a robust network capable of collecting Light Dues across various UK ports. Suitable businesses include those with strong operational frameworks, experience in handling statutory dues, and the ability to indemnify Trinity House against uncollected Light Dues. The use of established networks such as the Institute of Chartered Ship Brokers and adherence to strict standards offer a potential edge. Interested enterprises should showcase their proficiency in managing automated collection systems and their capacity to provide financial assurances, significantly broadening their service portfolio through this long-term contract. To express interest in this tender, businesses should contact Trinity House via the provided email address.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Administration, Supervision and Monitoring of the Collection of Light Dues

Notice Description

This is a Planned Procurement Notice to advise interested parties of the General Lighthouse Authorities (GLA's) upcoming requirement for a supplier to administer, supervise and monitor the collection of Light Dues at all ports in the UK. Light Dues collection is a statutory GLA tax collecting function which is co-ordinated by Trinity House (TH) on behalf of the three GLAs of the UK and Ireland. Any vessel arriving in a UK or Irish port is liable to pay Light Dues at the appropriate rate. Trinity House requires a supplier to administer, supervise and monitor the collection of Light Dues at all ports in the UK. Interested parties would need to demonstrate that they have access to a network of people who can collect Light Dues on behalf of Trinity House. Trinity House would expect a strong understanding of the process and need to collect Light Dues. It is expected this contract will be a 3 year term starting 1st July 2025. It is requested the successful supplier indemnifies Trinity House (on behalf of the GLAs) against uncollected Light Dues income. Therefore, should a Light Dues certificate be issued by a collector which subsequently becomes insolvent before the payment is collected, the supplier will compensate Trinity House for the certificate value. Current collection process: In the Republic of Ireland local Customs and Revenues officers collect Light Dues and issue certificates when vessels arrive in port. In the UK a similar network of "collectors" is provided by Institute of Chartered Ship Brokers (ICS) members i.e. shipping agents which are affiliated to ICS. ICS is the professional body representing ship brokers, ship managers and shipping agencies in the UK. ICS Company members are required to pass a professional qualification and adhere to standards set out by the institute. By contracting through the ICS the Light Dues collection function accesses an established network of professionally qualified and independently vetted shipping agency companies with suitable knowledge of Light Dues and sufficient UK coverage to include all commercial ports. Once appointed, collectors are provided with access to the Automatic Light Dues Issuing System (ALDIS) and are required to sign up to the Direct Debit (DD) guarantee scheme. Collectors can then issue Light Dues certificates (on behalf of TH) for vessels arriving into port and the Light Dues are automatically collected seven days later by DD. As part of the current agreement, ICS indemnifies Trinity House (on behalf of the GLAs) against uncollected Light Dues income. Therefore, should a certificate be issued by an ICS collector which subsequently becomes insolvent before the DD is collected, ICS will compensate Trinity House for the certificate value. This assurance is a critical factor in the provision of the service as it ensures that the income from Light Dues is not at risk should a collector go into liquidation. Interested parties that can meet this requirement should email etender@trinityhouse.co.uk to express interest to participate in this opportunity. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=931077112

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04f7b4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/010828-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK3 - Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

75 - Administration, defence and social security services

CPV Codes

75112000 - Administrative services for business operations

Notice Value(s)

Tender Value
£169,706 £100K-£500K
Lots Value
£169,706 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Mar 202511 months ago
Submission Deadline
1 Jun 2025Expired
Future Notice Date
7 May 2025Expired
Award Date
Not specified
Contract Period
1 Jul 2025 - 30 Jun 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TRINITY HOUSE
Contact Name
Assistant Procurement Specialist
Contact Email
etender@trinityhouse.co.uk
Contact Phone
01255 245005

Buyer Location

Locality
LONDON
Postcode
EC3N 4DH
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
City of London
Electoral Ward
Tower
Westminster Constituency
Cities of London and Westminster

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04f7b4-2025-03-24T10:05:11Z",
    "date": "2025-03-24T10:05:11Z",
    "ocid": "ocds-h6vhtk-04f7b4",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "010828-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK3",
                "description": "Planned procurement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/010828-2025",
                "datePublished": "2025-03-24T10:05:11Z",
                "format": "text/html"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-PPON-PXWM-8968-LPJY",
            "name": "Trinity House",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXWM-8968-LPJY"
            },
            "address": {
                "streetAddress": "TRINITY HOUSE",
                "locality": "LONDON",
                "postalCode": "EC3N 4DH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI31"
            },
            "contactPoint": {
                "name": "Assistant Procurement Specialist",
                "email": "etender@trinityhouse.co.uk",
                "telephone": "01255 245005"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PXWM-8968-LPJY",
        "name": "Trinity House"
    },
    "tender": {
        "id": "ocds-h6vhtk-04f7b4",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Administration, Supervision and Monitoring of the Collection of Light Dues",
        "description": "This is a Planned Procurement Notice to advise interested parties of the General Lighthouse Authorities (GLA's) upcoming requirement for a supplier to administer, supervise and monitor the collection of Light Dues at all ports in the UK. Light Dues collection is a statutory GLA tax collecting function which is co-ordinated by Trinity House (TH) on behalf of the three GLAs of the UK and Ireland. Any vessel arriving in a UK or Irish port is liable to pay Light Dues at the appropriate rate. Trinity House requires a supplier to administer, supervise and monitor the collection of Light Dues at all ports in the UK. Interested parties would need to demonstrate that they have access to a network of people who can collect Light Dues on behalf of Trinity House. Trinity House would expect a strong understanding of the process and need to collect Light Dues. It is expected this contract will be a 3 year term starting 1st July 2025. It is requested the successful supplier indemnifies Trinity House (on behalf of the GLAs) against uncollected Light Dues income. Therefore, should a Light Dues certificate be issued by a collector which subsequently becomes insolvent before the payment is collected, the supplier will compensate Trinity House for the certificate value. Current collection process: In the Republic of Ireland local Customs and Revenues officers collect Light Dues and issue certificates when vessels arrive in port. In the UK a similar network of \"collectors\" is provided by Institute of Chartered Ship Brokers (ICS) members i.e. shipping agents which are affiliated to ICS. ICS is the professional body representing ship brokers, ship managers and shipping agencies in the UK. ICS Company members are required to pass a professional qualification and adhere to standards set out by the institute. By contracting through the ICS the Light Dues collection function accesses an established network of professionally qualified and independently vetted shipping agency companies with suitable knowledge of Light Dues and sufficient UK coverage to include all commercial ports. Once appointed, collectors are provided with access to the Automatic Light Dues Issuing System (ALDIS) and are required to sign up to the Direct Debit (DD) guarantee scheme. Collectors can then issue Light Dues certificates (on behalf of TH) for vessels arriving into port and the Light Dues are automatically collected seven days later by DD. As part of the current agreement, ICS indemnifies Trinity House (on behalf of the GLAs) against uncollected Light Dues income. Therefore, should a certificate be issued by an ICS collector which subsequently becomes insolvent before the DD is collected, ICS will compensate Trinity House for the certificate value. This assurance is a critical factor in the provision of the service as it ensures that the income from Light Dues is not at risk should a collector go into liquidation. Interested parties that can meet this requirement should email etender@trinityhouse.co.uk to express interest to participate in this opportunity. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=931077112",
        "status": "planned",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "75112000",
                        "description": "Administrative services for business operations"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 203647,
            "amount": 169706,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "submissionMethodDetails": "etender@trinityhouse.co.uk",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2025-06-01T00:00:00Z"
        },
        "lots": [
            {
                "id": "1",
                "status": "planned",
                "value": {
                    "amountGross": 203647,
                    "amount": 169706,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality of proposal including all aspects of requirement",
                            "description": "Long criteria description",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Financial proposal including breakdown of service",
                            "description": "Long criteria description",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value: In 300 words explain how your organisation supports educational attainment relevant to the contract that address skills gaps and result in recognised qualifications",
                            "description": "Long criteria description",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2025-07-01T00:00:00Z",
                    "endDate": "2028-06-30T23:59:59Z"
                }
            }
        ],
        "documents": [
            {
                "id": "A-935911081",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-935911081"
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-05-07T23:59:59Z"
        }
    },
    "language": "en"
}