Invoice Automation Tool

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04f8bf-2025-05-30T12:13:49+01:00",
    "date": "2025-05-30T12:13:49+01:00",
    "ocid": "ocds-h6vhtk-04f8bf",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PHVT-4343-HWYR",
            "name": "Cardiff University",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHVT-4343-HWYR"
            },
            "address": {
                "streetAddress": "Procurement Services",
                "locality": "Cardiff",
                "postalCode": "CF24 4HQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL22"
            },
            "contactPoint": {
                "name": "Anthony Hale",
                "email": "halea3@cardiff.ac.uk",
                "telephone": "+442920879388"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://in-tendhost.co.uk/cardiffuniversity/aspx/Home",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicUndertaking",
                        "description": "Public undertaking"
                    },
                    {
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "id": "GB-WLS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PHVT-4343-HWYR",
        "name": "Cardiff University"
    },
    "planning": {
        "noEngagementNoticeRationale": "An initial quotation was sought for budgetary purposes, prior to the implementation of the Procurement act 2023"
    },
    "tender": {
        "id": "CU.1874.TH",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Invoice Automation Tool",
        "description": "Please go to https://in-tendhost.co.uk/cardiffuniversity/aspx/Home to access the tender documents, submit clarifications and upload your bids. To support our finance Tansformation project, Cardiff University has identified the need for a tool to automate the capture and processing of supplier invoices, with exception handling and workflow. The solution will also mitigate risk associated with order/invoice discrepancies and support improved service delivery and efficiency",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL22",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 561600,
            "amount": 468000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "Tender documents will be published on https://in-tendhost.co.uk/cardiffuniversity/aspx/Home Bidders are invited to view and download the documents, submit clarification questions/correspondence, and upload their bids. Cardiff University will evaluate bids, and identify the preferred bidder. If the preferred bidder's Terms and Conditions are acceptable to Cardiff University, the University reserves the right to make an award based on those terms without further negotiation. If the terms are unacceptable, the University engage with the preferred bidder to agree terms acceptable to the University. If terms acceptable to the University cannot be agreed with the preferred bidder, the University reserves the right to remove preferred bidders status from the highest scoring bidder and award it to the second highest bidder and agree acceptable terms with that bidder (and so on)."
        },
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "https://in-tendhost.co.uk/cardiffuniversity/aspx/Home",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en",
                "cy"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-04-21T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-04-11T17:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2025-05-12T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 561600,
                    "amount": 468000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Quality",
                            "numbers": [
                                {
                                    "number": 65,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Responsible Procurement",
                            "description": "Details of bidders ESG initiatives",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "Price",
                            "numbers": [
                                {
                                    "number": 25,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please see Tender Documents"
                        },
                        {
                            "type": "technical",
                            "description": "Please see Tender Documents"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2025-06-02T00:00:00+01:00",
                    "endDate": "2030-06-01T23:59:59+01:00"
                }
            }
        ],
        "documents": [
            {
                "id": "L-2",
                "documentType": "biddingDocuments",
                "description": "ITT Schedule 1 - Evaluation Methodology Schedule 2 - Specification Schedule 3 - Response Schedule Schedule 4 - Pricing Response Schedule 5 - Cardiff University Terms (Subject to negotiation with the preferred bidder as explained int he process documents)",
                "url": "https://in-tendhost.co.uk/cardiffuniversity/aspx/Home"
            },
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "011249-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/011249-2025",
                "datePublished": "2025-03-26T09:47:51Z",
                "format": "text/html"
            },
            {
                "id": "028750-2025",
                "documentType": "tenderCancellationNotice",
                "noticeType": "UK12",
                "description": "Procurement termination notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/028750-2025",
                "datePublished": "2025-05-30T12:13:49+01:00",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "Invoices to be submitted electronically to APinvoices@cardiff.ac.uk. Payment will be made within 30 days"
        }
    },
    "language": "en",
    "awards": [
        {
            "id": "1",
            "status": "cancelled",
            "finalStatusDate": "2025-05-30T00:00:00+01:00",
            "relatedLots": [
                "1"
            ]
        }
    ]
}