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Invoice Automation Tool

Cardiff University

This public procurement record has 2 releases in its history.

TenderCancellation

30 May 2025 at 12:13

UK12 - Procurement Termination Notice
Tender

26 Mar 2025 at 09:47

UK4 - Tender Notice
Summary of the contracting process

Cardiff University is the contracting authority for the procurement of an "Invoice Automation Tool." Located in Cardiff, UK, the university initiated this tender process to support its finance transformation project. The tender, classified under the industry category "Software package and information systems," was launched with open procurement methods, allowing businesses to participate through a competitive flexible procedure. Although the tender was active earlier, it has since been completed, having previously set pivotal dates such as the tender period ending on 21 April 2025 and the award ending on 12 May 2025. This procurement was intended to enhance the management of supplier invoices and improve service efficiency within the institution. The initiative originally started with the publication of the tender notice on 26 March 2025.

This tender represents a significant opportunity for businesses within the technology and software sector, particularly those specialising in financial automation tools. Companies capable of providing innovative solutions to improve invoice processing efficiency would have been well-positioned to compete for this contract. The focus on responsible procurement, with an emphasis on ESG initiatives, suggests that businesses with strong environmental, social, and governance practises could benefit. Businesses offering bespoke software solutions that align with Cardiff University's terms might find opportunities for long-term collaboration. Although the tender stage has passed, such contract opportunities exemplify the potential for ongoing business partnerships with educational institutions seeking technology-driven advancements.

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Notice Information

Notice Title

Invoice Automation Tool

Notice Description

Please go to https://in-tendhost.co.uk/cardiffuniversity/aspx/Home to access the tender documents, submit clarifications and upload your bids. To support our finance Tansformation project, Cardiff University has identified the need for a tool to automate the capture and processing of supplier invoices, with exception handling and workflow. The solution will also mitigate risk associated with order/invoice discrepancies and support improved service delivery and efficiency

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04f8bf
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/028750-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£468,000 £100K-£500K
Lots Value
£468,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 May 20251 years ago
Submission Deadline
21 Apr 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Jun 2025 - 1 Jun 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cardiff University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF24 4HQ
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Cardiff
Electoral Ward
Cathays
Westminster Constituency
Cardiff South and Penarth

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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