Notice Information
Notice Title
008809 - Schools Biometric EPOS & Nutritional Analysis Solution
Notice Description
Newcastle City Council (NCC) has a requirement for a Schools Biometric EPOS & Nutritional Analysis Solution. NCC's requirements have been split into to two Lots; Lot 1 - Electronic Catering Management and Payment System Lot 2 - Nutritional & Menu Management Software Solution It is noted that systems exist that incorporate both lot elements and providers can tender for one or both lots as an integrated system solution. NCC anticipates the Contract to be awarded by the end of May 2025 and the Solution to be fully implemented with Go-Live by August 2025.
Lot Information
Lot 1 - Electronic Catering Management and Payment System
Newcastle City Council (NCC) has a requirement for an Electronic Catering Management and Payment System. The system must incorporate facilities to include the following: * Electronic Point Of Sale (EPOS) solution to ensure transaction times are maximised. * Provide interface with school systems (for example SIMS / Scholar Pack) to allow for appropriate information to be used on the till systems i.e. dietary requirements, religious requirements, and allergen information. * Provide multiple options for payment at the point of sale, including but not limited to, fingerprint biometric, pin pad, contactless payment. * Meal management system including suite of reports that can be individualised by school. * Provide appropriate hardware to facilitate point of sale transactions as well as maintenance/ servicing. This should be, but not limited to the till console with touchscreen functionality, customer display, payment solutions, i.e. fingerprint biometric, Pin Pads, contactless card machine.
Renewal: 2 x 12 month options to extend
Lot 2 - Nutritional & Menu Management Software SolutionNewcastle City Council (NCC) has a requirement for a Nutritional Analysis and Menu Management software solution. The solution must incorporate facilities to include the following: * Allergen management to highlight the 15 common allergens recognised in law. It is essential that the system can be upgraded / updated to incorporate any future changes in the law or additional allergens added to the list. * Nutritional analysis to allow NCC to comply with the school food standards and provide accurate information to parents / carers / schools for cultural / religious diets, diabetes (carbohydrates), Nutritional content and allergen information. * The system must be able to link to external manufacturer software platforms to incorporate information provided from them for example ERODUS. * Accurate recipe details and costings / menu cycle costings. * Recipe details and imagery that can be used by kitchen teams to maintain consistency and appropriate portion sizes.
Renewal: 2 x 12 month options to extend
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04f8e9
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/053437-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large, SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
30 - Office and computing machinery, equipment and supplies except furniture and software packages
48 - Software package and information systems
55 - Hotel, restaurant and retail trade services
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
48000000 - Software package and information systems
55000000 - Hotel, restaurant and retail trade services
72000000 - IT services: consulting, software development, Internet and support
Notice Value(s)
- Tender Value
- £250,000 £100K-£500K
- Lots Value
- £250,000 £100K-£500K
- Awards Value
- £512,866 £500K-£1M
- Contracts Value
- £512,866 £500K-£1M
Notice Dates
- Publication Date
- 3 Sep 20255 months ago
- Submission Deadline
- 30 Apr 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 1 Jul 20257 months ago
- Contract Period
- 1 Sep 2025 - 31 Aug 2028 2-3 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NEWCASTLE CITY COUNCIL
- Contact Name
- Not specified
- Contact Email
- corporate.procurement.team@newcastle.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- NEWCASTLE UPON TYNE
- Postcode
- NE1 8QH
- Post Town
- Newcastle upon Tyne
- Country
- England
-
- Major Region (ITL 1)
- TLC North East (England)
- Basic Region (ITL 2)
- TLC4 Northumberland, Durham and Tyne & Wear
- Small Region (ITL 3)
- TLC43 Tyneside
- Delivery Location
- TLC North East (England)
-
- Local Authority
- Newcastle upon Tyne
- Electoral Ward
- Monument
- Westminster Constituency
- Newcastle upon Tyne Central and West
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/053437-2025
3rd September 2025 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/050064-2025
20th August 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/011316-2025
26th March 2025 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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