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Village Grounds Maintenance Contract

Chobham Parish Council

This public procurement record has 2 releases in its history.

Award

18 Sep 2025 at 15:13

UK7 - Contract Details Notice
Tender

27 Mar 2025 at 14:34

UK4 - Tender Notice
Summary of the contracting process

Chobham Parish Council, located in Chobham, Woking, has successfully awarded the Village Grounds Maintenance Contract to MK Landscape Construction. This contract pertains to grounds maintenance services, specifically within the horticultural category. The contract will commence on 1st June 2025 and conclude on 31st May 2028, ensuring that the works are carried out between 8:00 am and 6:00 pm from Monday to Friday. The procurement process was conducted using an open competition method, with the contract valued at £28,800 including VAT. The project is located in Chobham, UKJ, and aligns with the sub-central government public authority classifications. All required activities will be managed under the oversight of the Parish Administrator, maintaining the highest standards of customer care and safety regulations.

This procurement presents a significant opportunity for SMEs, particularly those specialising in landscape and maintenance services, to expand within the region. The requirements favour suppliers who can demonstrate experience in public ground maintenance and offer value for money, with added emphasis on local contractors within a 10-mile radius. The three-year span of the contract allows for stability and sustained business growth, reinforcing a strong community connection and offering local employment. Businesses equipped to manage detailed horticultural tasks and provide regular maintenance under specified conditions are well-poised to benefit from such contracts. The focus on staying within industry standards while meeting the outlined specifications ensures a competitive edge for firms in the landscape management sector.

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Notice Information

Notice Title

Village Grounds Maintenance Contract

Notice Description

VILLAGE GROUNDS MAINTENANCE CONTRACT Period of Contract - the contract shall be in force for a period of three years, commencing on 1st June 2025 and ceasing on 31st May 2028. Specification of work - details of the work to be completed under this contract is shown in Appendix A. Hours of maintenance work -The maintenance work must be undertaken between the hours of 8.00am and 6.00pm Monday to Friday and must not take place on Saturdays, Sundays, or Bank Holiday Mondays, unless agreed with the Clerk due to exceptional circumstances. All work should be carried out with the minimum noise and disturbance to the public. Execution of work - the contractor shall be required to carry out and complete the specified work within the general horticultural/ agricultural practices. The Council expects the Contractor at all time to undertake the highest standards of customer care when dealing with the general public. The Contractor shall use only approved weed killers and fertiliser and provide the Parish Administrator with the COSHH paperwork. Managements of contract - the Parish Administrator is responsible for overseeing the day to day management of the contract. Risk Assessments - the Contractor shall complete risk assessments schedules for the works as required by the Parish Council. Equipment - the Contractor shall provide his own equipment and ensure that all machinery is maintained in good working order at all times. The maximum acceptable breakdown period in respect of mechanical breakdown will be 48 hours. Standard of grass cutting - all grass must be cut cleanly and evenly, to the same height on each site without damaging the existing surface. Mowing must take place on the full area of the grass at the site, up to the paving, fencing and any other boundaries. Frequency of grass cutting - grass cutting is to be undertaken weekly during the growing season (April - September) as per specification. Flexibility is allowed for fewer cuts when the weather is hot, on the basis that these cuts may be held over and undertaken during wetter period. Repair of damage - should the Contractor cause any damage to Council property he must reinstate and make good any damage to the satisfaction of the Council. The Contractor shall indemnify the Council against any claim or proceedings for any injury or damage to any property or persons or animals as a result of negligence, poor workmanship or failure to notify the Council of any action likely to cause injury or damage to a third party. Staff and Supervision - the Contractor shall ensure that at all times during the contract period, all Staff of the Contractor are properly supervised and act in accordance with the Health and Safety at Work Act of 1974 and any other acts, orders, regulations and codes of practice relating to health and safety which may apply. The Council shall request that any employee of the Contractor whose behaviour or actions is considered to be unsatisfactory, shall be removed from the contract. Insurance - throughout the period of the contract, the Contractor shall hold Public Liability Insurance and Employers Liability Insurance (if applicable). A copy of these policies should be given the Clerk annually. Non- completion of works - if the Contractor shall omit or fail to perform any part of the work in accordance with the specification, the Council shall require the Contractor to complete the work within 24 hours. Breach of contract - the Council will make a written complaint to the Contractor for omission or failure to complete the specified work to a satisfactory standard. Should the Contractor receive more than two written complaints, a meeting between the Council and the Contractor shall take place to discuss appropriate remedial actions. The Council reserve the right to terminate the contract giving one months' notice if the Contractor continues to breach the contract after the meeting with the Council has taken place. Termination of the contract - either party may terminate the Contract by giving three months' notice in writing. Payment - the Contractor shall submit invoices to the Council on a monthly basis in arrears. The Council shall pay the Contractor's invoice within 30 days of the date of invoice Total value (estimated) PS24,000 excluding VAT PS28,800 including VAT Below the relevant threshold Contract dates (estimated) 1 June 2025 to 31 May 2028 3 years

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04f995
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/057784-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£24,000 Under £100K
Lots Value
£24,000 Under £100K
Awards Value
Not specified
Contracts Value
£24,000 Under £100K

Notice Dates

Publication Date
18 Sep 202511 months ago
Submission Deadline
9 May 2025Expired
Future Notice Date
Not specified
Award Date
30 May 20251 years ago
Contract Period
1 Jun 2025 - 31 May 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Chobham Parish Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHOBHAM, WOKING
Postcode
GU24 8AJ
Postcode Area
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Surrey Heath
Electoral Ward
Windlesham & Chobham
Westminster Constituency
Surrey Heath

Supplier Information

Number of Suppliers
1
Supplier Name

MK Landscape Construction

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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