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Heating, Ventilation and Air Conditioning (HVAC) Service & Maintenance

Lancashire County Council

This public procurement record has 1 release in its history.

Award

29 Dec 2025 at 15:13

UK6 - Contract Award Notice
Summary of the contracting process

Lancashire County Council has recently completed a procurement process for the provision of Heating, Ventilation, and Air Conditioning (HVAC) Service & Maintenance across the county of Lancashire. This procurement was conducted using an open procedure, split into two separate regional lots: North Lancashire and South Lancashire, with the goal to appoint one successful contractor for each region. The contract for this service covers both reactive and planned maintenance tasks, including gas and oil-fired heating, air conditioning units, and pressure systems, among others. The contract period is set to commence on 1st February 2026 and run until 31st January 2028, with a potential extension up to 2030. The service ensures 365-day, 24-hour call-out coverage for the required maintenance, making it crucial for continuous operation and safety of HVAC systems in the public sector.

This procurement offers substantial opportunities for businesses in the HVAC industry, particularly those capable of service provision across multiple components of heating and air conditioning systems. SMEs such as DFP SERVICES LIMITED, the awarded contractor for Lot 1, show that smaller enterprises can successfully vie for public contracts when exhibit capabilities and competitive advantage in quality and pricing. Given the nature of the service, businesses with expertise in mechanical engineering, air-conditioning appliances, and repair and maintenance services are well-suited to compete in future tenders. Additionally, the opportunity to serve in a secondary capacity in the opposite lot provides further potential for expanding operational reach and business growth.

How relevant is this notice?

Notice Information

Notice Title

Heating, Ventilation and Air Conditioning (HVAC) Service & Maintenance

Notice Description

The Authority has a requirement to enter a new contract to provide service and maintenance of Heating, Ventilation and Air Conditioning systems (HVAC) plant. The scope of this service will cover the county of Lancashire. The service requirement is split into two (2) service regions, North and South Lancashire. The services are tendered as 2 separate regional Lots: Lot 1 - North Lancashire Lot 2 - South Lancashire There will be one successful contractor appointed for each regional lot. No single contractor will be awarded more than one lot. It is expected that each contractor will be able to provide service cover in both the North and South regions and will act as a reserve in the area not awarded to them. The Services Service and Maintenance (reactive and planned works) o Gas and oil-fired heating, Domestic hot water generation plant, Heating and hot water controls, distribution and pressurization, Solar thermal, Underfloor heating systems, Circulating water quality monitoring and improvement. o Air Conditioning and Handling equipment, Air and Ground Source Heat Pumps, Extract Ventilation systems. o Pressure Systems Safety Valves. o Gas Safety Testing, Gas installation and use regulations The service provision will also include a 365-day, 24-hour call out service and resources to undertake remedial work and or asset decommission and replacement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04f9ef
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086335-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

71 - Architectural, construction, engineering and inspection services

CPV Codes

39717200 - Air-conditioning appliances

42512300 - HVAC packages

71315410 - Inspection of ventilation system

71333000 - Mechanical engineering services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£2,841,179 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
29 Dec 20258 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
23 Dec 20258 months ago
Contract Period
1 Feb 2026 - 31 Jan 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Lancashire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PRESTON
Postcode
PR1 0LD
Postcode Area
Preston
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD4 Lancashire
Small Region (ITL 3)
TLD45 Mid Lancashire
Delivery Location
Not specified
Local Authority
Preston
Electoral Ward
City Centre
Westminster Constituency
Preston

Supplier Information

Number of Suppliers
2
Supplier Names

DFP SERVICES LIMITED

Sureserve Compliance Northwest Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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