DoF - Integr8 Programme - Payroll Administrative Services (PAS)

DEPARTMENT OF FINANCE

This public procurement record has 4 releases in its history.

Award

23 Jun 2026 at 15:42

TenderUpdate

20 Jan 2026 at 11:58

Tender

16 Dec 2025 at 14:49

Planning

28 Mar 2025 at 12:10

Summary of the contracting process

The procurement process for the "DoF – Integr8 Programme – Payroll Administrative Services (PAS)" has been led by the Department of Finance in the United Kingdom, specifically situated in Belfast. The process has reached the award stage on 23 June 2026 and involves a contract for providing Payroll Administrative Services. This selective procurement employed a competitive flexible procedure and centres around services within the industry category of personnel and payroll services. The contract is significant, with an initial five-year period beginning on 2 September 2026, with two potential extension periods each lasting up to 24 months. The procurement process underwent multiple stages, beginning with planning and moving through to tender and award, ensuring a structured and thorough approach.

This tender presents a substantial opportunity for business growth as it addresses a considerable market demand for payroll administrative services, with a total contract value of £54 million gross. Businesses that specialise in these services, particularly those with capabilities in payroll management and personnel services, stand to benefit. Given the competitive flexible procedure, small and medium enterprises (SMEs) like Conexia are well-suited to compete, showcasing adaptability and expertise in service delivery, testing approaches, and implementation plans. The process encourages innovation and thorough supplier evaluation, creating a dynamic environment for businesses capable of delivering high-quality services with a focus on social value and cost-efficiency.

How relevant is this notice?

Notice Title

DoF - Integr8 Programme - Payroll Administrative Services (PAS)

Notice Description

The Department of Finance's (DoF) Integr8 Programme is seeking to establish a contract for the provision of Payroll Administrative Services (PAS). The contract period will be for an initial 5 years with the option of two extension periods, the first up to 24 months and the second also up to 24 months. Please see the procurement documents which provide further information along with the full list of current and prospective Service Recipients.

Lot Information

Lot 1

Renewal: There will be two options to extend; the first option up to 24 months and the second up to 24 months.

Planning Information

If you wish to participate in the Contracting Authority's Preliminary Market Engagement for this requirement, a questionnaire for completion is available via eTendersNI under ID 5855881. The questionnaire must be completed and submitted via eTendersNI by the engagement deadline date and time detailed above.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04f9fd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/059141-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79211110 - Payroll management services

79631000 - Personnel and payroll services

Notice Value(s)

Tender Value
£45,000,000 £10M-£100M
Lots Value
£45,000,000 £10M-£100M
Awards Value
£45,000,000 £10M-£100M
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jun 2026Yesterday
Submission Deadline
5 Mar 2026Expired
Future Notice Date
6 Oct 2025Expired
Award Date
22 Jun 20262 days ago
Contract Period
1 Sep 2026 - 1 Sep 2031 Over 5 years
Recurrence
2034-07-03

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
DEPARTMENT OF FINANCE
Additional Buyers

CPD - SUPPLIES & SERVICE DIVISION

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT1 4NN
Post Town
Northern Ireland
Country
Northern Ireland

Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland

Local Authority
Belfast
Electoral Ward
Sydenham
Westminster Constituency
Belfast East

Supplier Information

Number of Suppliers
1
Supplier Name

CONEXIA

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04f9fd-2026-06-23T16:42:47+01:00",
    "date": "2026-06-23T16:42:47+01:00",
    "ocid": "ocds-h6vhtk-04f9fd",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PVTL-7513-YWVJ",
            "name": "Department of Finance",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVTL-7513-YWVJ"
            },
            "address": {
                "streetAddress": "Goodwood House, 44-58 May Street",
                "locality": "Belfast",
                "postalCode": "BT1 4NN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "strategicdelivery.cpd@finance-ni.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.finance-ni.gov.uk/",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    },
                    {
                        "id": "GB-NIR",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PVWG-8426-YWXV",
            "name": "CPD - Supplies & Service Division",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVWG-8426-YWXV"
            },
            "address": {
                "streetAddress": "Clare House, 303 Airport Road West",
                "locality": "Belfast",
                "postalCode": "BT3 9ED",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "strategicdelivery.cpd@finance-ni.gov.uk"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "roleDetails": "Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland",
            "details": {
                "url": "https://www.finance-ni.gov.uk/topics/procurement"
            }
        },
        {
            "id": "GB-PPON-PVPH-1832-DXYP",
            "name": "Conexia",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVPH-1832-DXYP"
            },
            "address": {
                "streetAddress": "PO Box 2358, Beacon House, Clarendon Road",
                "locality": "Belfast",
                "postalCode": "BT1 3BG",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "info@conexiahr.com"
            },
            "roles": [
                "supplier",
                "tenderer"
            ],
            "details": {
                "url": "http://www.conexiahr.com",
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            },
            "control": {
                "description": "Inspirit Pine Bidco Ltd, 2 Babmaes Street, London, SW1Y 6HD, UK"
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PVTL-7513-YWVJ",
        "name": "Department of Finance"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "If you wish to participate in the Contracting Authority's Preliminary Market Engagement for this requirement, a questionnaire for completion is available via eTendersNI under ID 5855881. The questionnaire must be completed and submitted via eTendersNI by the engagement deadline date and time detailed above.",
                "dueDate": "2025-04-25T23:59:59+00:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "011747-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/011747-2025",
                "datePublished": "2025-03-28T12:10:28Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "5830322",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "DoF - Integr8 Programme - Payroll Administrative Services (PAS)",
        "description": "The Department of Finance's (DoF) Integr8 Programme is seeking to establish a contract for the provision of Payroll Administrative Services (PAS). The contract period will be for an initial 5 years with the option of two extension periods, the first up to 24 months and the second also up to 24 months. Please see the procurement documents which provide further information along with the full list of current and prospective Service Recipients.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79631000",
                        "description": "Personnel and payroll services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79211110",
                        "description": "Payroll management services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-08-07T00:00:00+01:00",
                    "endDate": "2031-08-06T23:59:59+01:00",
                    "maxExtentDate": "2035-08-06T23:59:59+01:00"
                },
                "status": "complete",
                "value": {
                    "amountGross": 54000000,
                    "amount": 45000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "70 percent quality and 30 percent cost",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "MR1 Compliance with Requirements",
                            "description": "Compliance with Requirements - Pass / Fail"
                        },
                        {
                            "type": "quality",
                            "name": "AC1 Managing a Quality Service - Payroll Processes",
                            "description": "Payroll Processes 15.75 percent"
                        },
                        {
                            "type": "quality",
                            "name": "AC2 Managing a Quality Service - Service Delivery",
                            "description": "Service Delivery 15.75 percent"
                        },
                        {
                            "type": "quality",
                            "name": "AC3 Testing Approach",
                            "description": "Testing Approach 10.5 percent"
                        },
                        {
                            "type": "quality",
                            "name": "AC4 Implementation Plan, Transition & Approach",
                            "description": "Implementation Plan, Transition & Approach 10.5 percent"
                        },
                        {
                            "type": "quality",
                            "name": "AC5 Team and Resourcing",
                            "description": "Team and Resourcing 7 percent"
                        },
                        {
                            "type": "quality",
                            "name": "AC6 Social Value",
                            "description": "Social Value 10.5 percent"
                        },
                        {
                            "type": "cost",
                            "name": "AC7 Cost",
                            "description": "Cost 30 percent"
                        },
                        {
                            "type": "quality",
                            "name": "MR1 Compliance with Requirements",
                            "description": "Compliance with Requirements - Pass / Fail"
                        },
                        {
                            "type": "quality",
                            "name": "AC1 Managing a Quality Service - Payroll Processes",
                            "description": "Payroll Processes 15.75 percent"
                        },
                        {
                            "type": "quality",
                            "name": "AC2 Managing a Quality Service - Service Delivery",
                            "description": "Service Delivery 15.75 percent"
                        },
                        {
                            "type": "quality",
                            "name": "AC3 Testing Approach",
                            "description": "Testing Approach 10.5 percent"
                        },
                        {
                            "type": "quality",
                            "name": "AC4 Implementation Plan, Transition & Approach",
                            "description": "Implementation Plan, Transition & Approach 10.5 percent"
                        },
                        {
                            "type": "quality",
                            "name": "AC5 Team and Resourcing",
                            "description": "Team and Resourcing 7 percent"
                        },
                        {
                            "type": "quality",
                            "name": "AC6 Social Value",
                            "description": "Social Value 10.5 percent"
                        },
                        {
                            "type": "cost",
                            "name": "AC7 Cost",
                            "description": "Cost 30 percent"
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Conditions of Participation - Financial Capacity CoP2 Minimum Annual Turnover CoP3 General Assessment of Financial Standing"
                        },
                        {
                            "type": "technical",
                            "description": "Conditions of Participation - Technical Ability Criteria CoP1 Company Experience CoP4 Human Rights CoP5 Tackling Modern Slavery CoP6 Data Protection"
                        },
                        {
                            "type": "economic",
                            "description": "Conditions of Participation - Financial Capacity CoP2 Minimum Annual Turnover CoP3 General Assessment of Financial Standing"
                        },
                        {
                            "type": "technical",
                            "description": "Conditions of Participation - Technical Ability Criteria CoP1 Company Experience CoP4 Human Rights CoP5 Tackling Modern Slavery CoP6 Data Protection"
                        }
                    ]
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There will be two options to extend; the first option up to 24 months and the second up to 24 months."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-10-06T23:59:59+00:00"
        },
        "status": "complete",
        "value": {
            "amountGross": 54000000,
            "amount": 45000000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "The procedure will follow a single-stage process, combining supplier assessment against the published Conditions of Participation with tender evaluation for those who qualify. If no award is made on initial tenders, the process will allow for negotiation before submission of final tenders."
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below. Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer. The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-03-05T15:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-02-26T15:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-05-19T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "083441-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/083441-2025",
                "datePublished": "2025-12-16T14:49:29Z",
                "format": "text/html"
            },
            {
                "id": "004747-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/004747-2026",
                "datePublished": "2026-01-20T11:58:23Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2034-07-03T23:59:59+01:00"
                },
                {
                    "startDate": "2034-07-03T23:59:59+01:00"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "For details on invoicing procedures please see: https://www.finance-ni.gov.uk/articles/account-ni-good-invoicing-practice The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential extension periods as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the Contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority."
        },
        "riskDetails": "A full list of participating bodies can be found in Schedule 17 (Service Recipients). Exclusions If at any time during the procurement, or post award, it comes to the attention of the Contracting Authority (CA) or CPD, by whatever means, that a Supplier has become 'excluded' or 'excludable' as per Sec 57 of the PA 2023, the CA, after compliance with its obligations under the PA 23, reserves the right to exclude said Supplier from the procurement procedure or terminate any contract they have been awarded."
    },
    "language": "en",
    "bids": {
        "details": [
            {
                "id": "1",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-PPON-PVPH-1832-DXYP",
                        "name": "Conexia"
                    }
                ],
                "relatedLots": [
                    "1"
                ]
            }
        ],
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "DoF - Integr8 Programme - Payroll Administrative Services (PAS)",
            "status": "pending",
            "date": "2026-06-23T00:00:00+01:00",
            "value": {
                "amountGross": 54000000,
                "amount": 45000000,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-PPON-PVPH-1832-DXYP",
                    "name": "Conexia"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "79631000",
                            "description": "Personnel and payroll services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "79211110",
                            "description": "Payroll management services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKN06",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2026-07-02T23:59:59+01:00"
            },
            "contractPeriod": {
                "startDate": "2026-09-02T00:00:00+01:00",
                "endDate": "2031-09-01T23:59:59+01:00",
                "maxExtentDate": "2035-09-01T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "The contract period will be for an initial 5 years with the option of two extension periods, the first up to 24 months and the second also up to 24 months."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "059141-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/059141-2026",
                    "datePublished": "2026-06-23T16:42:47+01:00",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2026-06-23T00:00:00+01:00",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-09-01T23:59:59+01:00",
                    "status": "scheduled"
                }
            ]
        }
    ]
}