DoF - Integr8 Programme - Payroll Administrative Services (PAS)

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04f9fd-2026-01-20T11:58:23Z",
    "date": "2026-01-20T11:58:23Z",
    "ocid": "ocds-h6vhtk-04f9fd",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PVTL-7513-YWVJ",
            "name": "Department of Finance",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVTL-7513-YWVJ"
            },
            "address": {
                "streetAddress": "Goodwood House, 44-58 May Street",
                "locality": "Belfast",
                "postalCode": "BT1 4NN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "strategicdelivery.cpd@finance-ni.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.finance-ni.gov.uk/",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    },
                    {
                        "id": "GB-NIR",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PVWG-8426-YWXV",
            "name": "CPD - Supplies & Services Division",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVWG-8426-YWXV"
            },
            "address": {
                "streetAddress": "Clare House 303 Airport Road West",
                "locality": "Belfast",
                "postalCode": "BT3 9ED",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "strategicdelivery.cpd@finance-ni.gov.uk"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "roleDetails": "Summary of their role in this procurement: Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland",
            "details": {
                "url": "https://www.finance-ni.gov.uk/topics/procurement"
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PVTL-7513-YWVJ",
        "name": "Department of Finance"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "If you wish to participate in the Contracting Authority's Preliminary Market Engagement for this requirement, a questionnaire for completion is available via eTendersNI under ID 5855881. The questionnaire must be completed and submitted via eTendersNI by the engagement deadline date and time detailed above.",
                "dueDate": "2025-04-25T23:59:59+00:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "011747-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/011747-2025",
                "datePublished": "2025-03-28T12:10:28Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "5830322",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "DoF - Integr8 Programme - Payroll Administrative Services (PAS)",
        "description": "The Department of Finance's (DoF) Integr8 Programme is seeking to establish a contract for the provision of Payroll Administrative Services (PAS). The contract period will be for an initial 5 years with the option of two extension periods, the first up to 24 months and the second also up to 24 months. Please see the procurement documents which provide further information along with the full list of current and prospective Service Recipients. The Buyer reserves the right to: Under the Competitive Flexible Procedure, following the assessment of initial tender responses, to enter into negotiations if required. Amend or adjust the indicative procurement stages at any time at its discretion, in accordance with the PA 2023 and the PR 2024. Make such amendments as it may require to the Award criteria as per section 24 of PA 2023. Make changes to the Contract and associated tender documents during the course of the procurement",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79631000",
                        "description": "Personnel and payroll services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79211110",
                        "description": "Payroll management services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-08-07T00:00:00+01:00",
                    "endDate": "2031-08-06T23:59:59+01:00",
                    "maxExtentDate": "2035-08-06T23:59:59+01:00"
                },
                "status": "active",
                "value": {
                    "amountGross": 54000000,
                    "amount": 45000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "70 percent quality and 30 percent cost",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "MR1 Compliance with Requirements",
                            "description": "Compliance with Requirements - Pass / Fail"
                        },
                        {
                            "type": "quality",
                            "name": "AC1 Managing a Quality Service - Payroll Processes",
                            "description": "Payroll Processes 15.75 percent"
                        },
                        {
                            "type": "quality",
                            "name": "AC2 Managing a Quality Service - Service Delivery",
                            "description": "Service Delivery 15.75 percent"
                        },
                        {
                            "type": "quality",
                            "name": "AC3 Testing Approach",
                            "description": "Testing Approach 10.5 percent"
                        },
                        {
                            "type": "quality",
                            "name": "AC4 Implementation Plan, Transition & Approach",
                            "description": "Implementation Plan, Transition & Approach 10.5 percent"
                        },
                        {
                            "type": "quality",
                            "name": "AC5 Team and Resourcing",
                            "description": "Team and Resourcing 7 percent"
                        },
                        {
                            "type": "quality",
                            "name": "AC6 Social Value",
                            "description": "Social Value 10.5 percent"
                        },
                        {
                            "type": "cost",
                            "name": "AC7 Cost",
                            "description": "Cost 30 percent"
                        },
                        {
                            "type": "quality",
                            "name": "MR1 Compliance with Requirements",
                            "description": "Compliance with Requirements - Pass / Fail"
                        },
                        {
                            "type": "quality",
                            "name": "AC1 Managing a Quality Service - Payroll Processes",
                            "description": "Payroll Processes 15.75 percent"
                        },
                        {
                            "type": "quality",
                            "name": "AC2 Managing a Quality Service - Service Delivery",
                            "description": "Service Delivery 15.75 percent"
                        },
                        {
                            "type": "quality",
                            "name": "AC3 Testing Approach",
                            "description": "Testing Approach 10.5 percent"
                        },
                        {
                            "type": "quality",
                            "name": "AC4 Implementation Plan, Transition & Approach",
                            "description": "Implementation Plan, Transition & Approach 10.5 percent"
                        },
                        {
                            "type": "quality",
                            "name": "AC5 Team and Resourcing",
                            "description": "Team and Resourcing 7 percent"
                        },
                        {
                            "type": "quality",
                            "name": "AC6 Social Value",
                            "description": "Social Value 10.5 percent"
                        },
                        {
                            "type": "cost",
                            "name": "AC7 Cost",
                            "description": "Cost 30 percent"
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Conditions of Participation - Financial Capacity CoP2 Minimum Annual Turnover CoP3 General Assessment of Financial Standing"
                        },
                        {
                            "type": "technical",
                            "description": "Conditions of Participation - Technical Ability Criteria CoP1 Company Experience CoP4 Human Rights CoP5 Tackling Modern Slavery CoP6 Data Protection"
                        },
                        {
                            "type": "economic",
                            "description": "Conditions of Participation - Financial Capacity CoP2 Minimum Annual Turnover CoP3 General Assessment of Financial Standing"
                        },
                        {
                            "type": "technical",
                            "description": "Conditions of Participation - Technical Ability Criteria CoP1 Company Experience CoP4 Human Rights CoP5 Tackling Modern Slavery CoP6 Data Protection"
                        }
                    ]
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There will be two options to extend; the first option up to 24 months and the second up to 24 months."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-10-06T23:59:59+00:00"
        },
        "status": "active",
        "value": {
            "amountGross": 54000000,
            "amount": 45000000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "The procedure will follow a single-stage process, combining supplier assessment against the published Conditions of Participation with tender evaluation for those who qualify. If no award is made on initial tenders, the process will allow for negotiation before submission of final tenders."
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below. Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer. The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-03-05T15:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-02-26T15:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-05-19T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "083441-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/083441-2025",
                "datePublished": "2025-12-16T14:49:29Z",
                "format": "text/html"
            },
            {
                "id": "004747-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/004747-2026",
                "datePublished": "2026-01-20T11:58:23Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2034-07-03T23:59:59+01:00"
                },
                {
                    "startDate": "2034-07-03T23:59:59+01:00"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "For details on invoicing procedures please see: https://www.finance-ni.gov.uk/articles/account-ni-good-invoicing-practice The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential extension periods as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the Contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority."
        },
        "riskDetails": "A full list of participating bodies can be found in Schedule 17 (Service Recipients). Exclusions If at any time during the procurement, or post award, it comes to the attention of the Contracting Authority (CA) or CPD, by whatever means, that a Supplier has become 'excluded' or 'excludable' as per Sec 57 of the PA 2023, the CA, after compliance with its obligations under the PA 23, reserves the right to exclude said Supplier from the procurement procedure or terminate any contract they have been awarded."
    },
    "language": "en"
}