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DoF - Integr8 Programme - Payroll Administrative Services (PAS)

Department of Finance

This public procurement record has 5 releases in its history.

Award

01 Oct 2026 at 15:00

UK7 - Contract Details Notice
Award

23 Jun 2026 at 16:42

UK6 - Contract Award Notice
TenderUpdate

20 Jan 2026 at 11:58

UK4 - Tender Notice
Tender

16 Dec 2025 at 14:49

UK4 - Tender Notice
Planning

28 Mar 2025 at 12:10

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Department of Finance’s Integr8 Programme procured payroll administrative services for participating public bodies in Northern Ireland. The work covers payroll management and related personnel and payroll services, supporting the administration of pay for the programme’s service recipients. Construction and Procurement Delivery’s Supplies and Services Division managed the procurement as the central procurement function for Northern Ireland central government. The supplier is Conexia Limited. The requirement was treated as a single lot and was suitable for small and medium-sized enterprises. Its scope could include changes in service requirements and scale during the contract, provided they remain consistent with the defined payroll service requirement.

The procurement is complete and the contract is active. It used a competitive flexible procedure: a single-stage process assessing supplier participation conditions and then evaluating tenders, with negotiation possible if no award followed initial tenders. Conexia Limited was awarded the contract on 23 June 2026, and it was signed on 18 September 2026. The contract period runs from 21 September 2026 to 20 September 2031, with two possible extensions of up to 24 months each. The awarded value is £45 million excluding VAT (£54 million including VAT). Evaluation weighted quality at 70% and cost at 30%, covering payroll processes, service delivery, testing, implementation and transition, team and resourcing, and social value. Participation conditions covered financial capacity, company experience, human rights, modern slavery and data protection.

For suppliers assessing comparable future payroll work for the Department of Finance, this award demonstrates demand for a substantial, multi-recipient administrative service, delivered through a central government procurement. A credible competitor would need to evidence reliable payroll processing and service delivery, a robust testing approach, and the capacity to implement and transition services across participating bodies. The evaluation also placed weight on staffing and resourcing and on social value, alongside cost, so suppliers should be able to demonstrate strength across both delivery quality and commercial terms. Financial standing and company experience were participation requirements; evidence of compliance with human-rights, modern-slavery and data-protection obligations was also required. The award to an SME and the stated SME suitability indicate that smaller providers can compete, subject to demonstrating the capability and capacity to meet the service scale.

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Notice Information

Notice Title

DoF - Integr8 Programme - Payroll Administrative Services (PAS)

Notice Description

The Department of Finance's (DoF) Integr8 Programme is seeking to establish a contract for the provision of Payroll Administrative Services (PAS). The contract period will be for an initial 5 years with the option of two extension periods, the first up to 24 months and the second also up to 24 months. Please see the procurement documents which provide further information along with the full list of current and prospective Service Recipients.

Lot Information

Lot 1

Renewal: There will be two options to extend; the first option up to 24 months and the second up to 24 months.

Planning Information

If you wish to participate in the Contracting Authority's Preliminary Market Engagement for this requirement, a questionnaire for completion is available via eTendersNI under ID 5855881. The questionnaire must be completed and submitted via eTendersNI by the engagement deadline date and time detailed above.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04f9fd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/092927-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79211110 - Payroll management services

79631000 - Personnel and payroll services

Notice Value(s)

Tender Value
£45,000,000 £10M-£100M
Lots Value
£45,000,000 £10M-£100M
Awards Value
£45,000,000 £10M-£100M
Contracts Value
£45,000,000 £10M-£100M

Notice Dates

Publication Date
1 Oct 20263 weeks ago
Submission Deadline
5 Mar 2026Expired
Future Notice Date
7 Oct 2025Expired
Award Date
23 Jun 20264 months ago
Contract Period
21 Sep 2026 - 20 Sep 2031 Over 5 years
Recurrence
2034-07-03

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Department of Finance
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT1 4NN
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Supplier Information

Number of Suppliers
1
Supplier Name

Capita Resourcing Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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