Planning

Facilities Management & Security Services

SOUTH GLOUCESTERSHIRE COUNCIL

This public procurement record has 1 release in its history.

Planning

28 Mar 2025 at 18:47

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

South Gloucestershire Council is currently in the planning stage of a procurement process for Facilities Management & Security Services, targeting the public authority sub-central government industry category. The Council, located at Council Offices, Badminton Road, Yate, UK, has issued a Request for Information (RFI) to gather insights from potential suppliers. This procurement initiative aims to shape the future provision of services such as security, fire alarm drills, caretaking, and key holding across the Council’s corporate building assets. Interested suppliers are invited to submit their responses to the RFI by 22nd April 2025. The current contract for these services ends on 30th April 2026, with the new contract commencing on 1st May 2026, potentially extending up to seven years.

This tender offers significant opportunities for businesses specialising in comprehensive facilities management and security services. Companies with expertise in managing staff for security patrols, alarm responses, and building maintenance duties would find this a lucrative opportunity to expand their service portfolio. The contract’s substantial value and duration present an attractive prospect for businesses, ensuring steady revenue and long-term engagement with South Gloucestershire Council. Supplier feedback on the current specification and service levels is encouraged, offering businesses the chance to influence the final procurement strategy, making it an excellent opportunity for proactive firms in the facilities management sector.

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Notice Information

Notice Title

Facilities Management & Security Services

Notice Description

The Opportunity includes, but is not limited to, the following activities within the Council's corporate building assets: * Security services * Fire alarm drills and alarm testing * Care-taking duties * Security patrols * Key holding The security service aspect of the tender refers to the supply of suitable soft security services for example, a key holding service, mobile patrols, response to alarm activations, testing of fire and security systems, opening and closing sites, static guarding and reception security duties. The duration of the contract is expected to be 3 years with the potential to extend for two additional 24-month periods (total contract length up to a total of 7 years). The Council is looking to procure a managed service, whereby the successful supplier manages the staff supplied. The supplier will hold keys to all sites and will be responsible for responding to all the Council's out of hours requirements. The supplier shall provide dedicated facilities operatives to carry out general building duties, which may vary from site to site, including Front of house services; Portering; Reception duties; Ad hoc cleaning; Car park control; External and internal building patrol staff; First aid responders; Waste management activities, and Fire Safety. The supplier shall manage the supervision and performance monitoring of the Operatives and shall be the one point of contact between the Council and the Facilities Operatives for instructions and escalation purposes other than day to day requests for services. https://procontract.due-north.com/Procurer/Advert/View?advertId=b5aeb742-8805-f011-8136-005056b64545&fromAdvertEvent=True

Planning Information

South Gloucestershire Council is currently reviewing the provision of Facilities Management & Security Services (“the Opportunity”). As part of developing our plans to meet this requirement we are issuing this Request for Information (RFI). This RFI is one vehicle by which we can systematically identify similarities and differences between suppliers in the market and additionally gain a greater understanding of specific suppliers’ abilities, core business and strategic outlook with respect to the Opportunity. This RFI is issued in accordance with the principles of the Procurement Act 2023, ensuring same treatment and sharing information for the purposes of allowing suppliers and others to understand the Council’s procurement policies and decisions. Responses to this RFI will help shape our procurement strategy in compliance with public sector procurement obligations. The Council has a current contract for the services within this Opportunity that comes to and end on 30th April 2026. The Council would welcome feedback on the current specification and service levels (attached as appendices to this document) and any suggestions from suppliers that would increase the attractiveness of the Opportunity. You are invited to submit a response to this RFI. We look forward to your response by the closing date and time provided on the cover page of our RFI documentation. https://procontract.due-north.com/Procurer/Advert/View?advertId=b5aeb742-8805-f011-8136-005056b64545&fromAdvertEvent=True

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04fa60
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/011887-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79993000 - Building and facilities management services

79993100 - Facilities management services

Notice Value(s)

Tender Value
£3,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Mar 202511 months ago
Submission Deadline
Not specified
Future Notice Date
30 May 2025Expired
Award Date
Not specified
Contract Period
1 May 2026 - 30 Apr 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTH GLOUCESTERSHIRE COUNCIL
Contact Name
Not specified
Contact Email
procurement@southglos.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
YATE
Postcode
BS37 5AF
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
Not specified
Local Authority
South Gloucestershire
Electoral Ward
Frampton Cotterell
Westminster Constituency
Thornbury and Yate

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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