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Extension of an existing contract for the Provision of Maintenance Services

ACIVICO (DESIGN, CONSTRUCTION AND FACILITIES MANAGEMENT) LIMITED

This public procurement record has 1 release in its history.

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31 Mar 2025 at 15:30

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Summary of the contracting process

The contracting authority, ACIVICO (Design, Construction and Facilities Management) Limited, has extended an existing contract titled "Extension of an existing contract for the Provision of Maintenance Services" for the provision of property maintenance services. This extension covers services under the Constructing West Midlands Repair and Maintenance Framework Agreement. Initially commencing on 1 May 2020 and due to expire on 30 April 2025, the updated contract will now run until 31 March 2027. Situated in the West Midlands (region code UKG), this falls under the industry category of "Repair and maintenance services of building installations" (CPV code 50700000). The procurement method used is limited, with the selection made through a negotiated process without advertisement, justified by extreme urgency as per Public Contracts Regulations 2015, Section 72 (1) c).

This extension offers significant opportunities for businesses involved in the construction and maintenance sectors. With an additional contract value of £12 million, companies specializing in building maintenance services, especially those capable of managing large portfolios, will find this contract lucrative. The extension period allows businesses to plan strategically for future re-procurement processes anticipated in 2026, ensuring a stable project pipeline and sustained growth. Companies such as Dodd Group (Midlands) Limited, which is the current supplier, exemplify the calibre of businesses well-suited for such opportunities.

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Notice Information

Notice Title

Extension of an existing contract for the Provision of Maintenance Services

Notice Description

This is the extension of an existing contract for the provision of property maintenance services to a client property portfolio. The contract is a call-off contract let under the provisions of the Constructing West Midlands Repair and Maintenance Framework Agreement. The contract commenced 01 May 2020 and is due to expire on 30 April 2025. It is proposed to extend the expiry date of the contract to 31 March 2027.

Lot Information

Lot 1

This is the extension of an existing contract for the provision of property maintenance services to a client property portfolio. The contract is a call-off contract let under the provisions of the Constructing West Midlands Repair and Maintenance Framework Agreement. The contract commenced 01 May 2020 and is due to expire on 30 April 2025 having utilised the periods of contract extension provided for in the original terms and conditions. It was the intention of Acivico (DCFM) Limited ("Acivico")to re-tender this contract in 2024. Circumstances that Acivico could not have anticipated and that were beyond its control prevented re-procurement being commenced at that time. The requirement for the services is ongoing. It is anticipated that re-procurement will be undertaken for provision of these services in 2026. In compliance with the provisions of Section 72 (1) c) of the Public Contracts Regulations 2015, which apply to this contract, Acivico is seeking to vary the conditions of the original contract to amend the expiry date to 31 March 2027. This will allow time for the development of an appropriate procurement strategy and for an appropriate procurement process to be undertaken. The proposed additional extension period is valued at PS12 million; which is less than 50% of the original contract value, which was PS30 million. There are no material changes to the scope of the contract.

Procurement Information

This is the extension of an existing contract for the provision of property maintenance services to a client property portfolio. The contract is a call-off contract let under the provisions of the Constructing West Midlands Repair and Maintenance Framework Agreement. The contract commenced 01 May 2020 and is due to expire on 30 April 2025 having utilised the periods of contract extension provided for in the original terms and conditions. It was the intention of Acivico (DCFM) Limited ("Acivico")to re-tender this contract in 2024. Circumstances that Acivico could not have anticipated and that were beyond its control prevented re-procurement being commenced at that time. The requirement for the services is ongoing and there is an urgent requirement to extend the current contract further. It is anticipated that re-procurement will be undertaken for provision of these services in 2026. In compliance with the provisions of Section 72 (1) c) of the Public Contracts Regulations 2015, which apply to this contract, Acivico is seeking to vary the conditions of the original contract to amend the expiry date to 31 March 2027. This will allow time for the development of an appropriate procurement strategy and for an appropriate procurement process to be undertaken. The proposed additional extension period is valued at PS12 million; which is less than 50% of the original contract value, which was PS30 million. There are no material changes to the scope of the contract. Following publication of this notice, Acivico will observe a standstill period of 30 days before implementing the proposed extension of contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04fac6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/012054-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Negotiated without publication of a contract notice
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

CPV Codes

45000000 - Construction work

50700000 - Repair and maintenance services of building installations

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£12,000,000 £10M-£100M

Notice Dates

Publication Date
31 Mar 20251 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
25 Mar 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ACIVICO (DESIGN, CONSTRUCTION AND FACILITIES MANAGEMENT) LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B1 2JB
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

Dodd Group (Midlands) Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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