Planning

Pensions Administration Software

PENSION PROTECTION FUND

This public procurement record has 1 release in its history.

Planning

01 Apr 2025 at 08:54

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Pension Protection Fund, located in Croydon, United Kingdom, is initiating a preliminary market engagement for reviewing their pension administration software solution. The procurement process is currently in the planning stage, with key phases scheduled from April 2025 to April 2026. This involves issuing preliminary notices, requesting demonstrations, and drafting detailed requirements. The procurement falls under the services category, specifically for pension fund administration and software packages. The engagement process spans several phases with important dates and deadlines throughout this period, culminating on 30th April 2026. Interested suppliers are invited to participate via the fund's eTendering portal.

This tender offers significant opportunities for businesses specialising in pension fund administration services and software solutions. Companies with expertise in modern digital tools, compliance with legislative standards, and streamlining user experiences will find this engagement beneficial. It is particularly suited for SMEs, as there is a specific focus on enhancing efficiencies and user satisfaction for the existing 432,496 pension members. Long-term contracts and potential renewals provide an avenue for extended collaboration and growth. Businesses capable of providing innovative and comprehensive solutions to meet both current and future requirements are encouraged to compete.

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Notice Information

Notice Title

Pensions Administration Software

Notice Description

We are reviewing our pension administration software solution and wish to engage with the market to explore potential solutions. We want to understand what solutions may exist to meet our existing needs, as well as exploring enhancements that might be available to meet future needs. We ultimately seek a solution which will streamline pension administration for our members and future members, enhance user experience, provide modern digital tools and capabilities, and ensure compliance with legislative and regulatory standards. As of 31 March 2024, we administer the pensions for 432,496 of our members and payout approximately PS1.2bn per year in member benefits. Our existing pensions administration contract expires 31 March 2029. All details contained in this notice are our genuine best estimate but are subject to change.

Planning Information

This is not a call for competition. We intend to conduct preliminary market engagement as follows: Phase One – April – June 2025 • Issue Preliminary Market Engagement Notice and RFI Questionnaire • Request demonstrations from interested suppliers Please note we plan to draft our detailed requirements and contract terms between June 2025 and January 2026. Phase Two – Jan - Feb 2026 • Issue draft contract and detailed requirements to interested suppliers for comment Phase Three – March – April 2026 • Determine route to market and potentially arrange further supplier discussions for detailed requirements feedback This Preliminary Market Engagement process will be conducted on the PPFs eTendering portal at: https://ppf.bravosolution.co.uk/web/login.html To access the RFI Questionnaire, please register on our eTendering portal (if you haven’t done so already), and follow the steps to pqq_54 - RFI Questionnaire - Pensions Software Solution Review (PSSR).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04fb0c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/012147-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

66 - Financial and insurance services

CPV Codes

48000000 - Software package and information systems

66523100 - Pension fund administration services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Apr 202510 months ago
Submission Deadline
Not specified
Future Notice Date
1 May 20263 months to go
Award Date
Not specified
Contract Period
31 Mar 2027 - 31 Mar 2039 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PENSION PROTECTION FUND
Contact Name
Not specified
Contact Email
commercialservices@ppf.co.uk
Contact Phone
Not specified

Buyer Location

Locality
CROYDON
Postcode
CR0 2NA
Post Town
Croydon
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI62 Croydon
Delivery Location
TLI62 Croydon
Local Authority
Croydon
Electoral Ward
Fairfield
Westminster Constituency
Croydon West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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