Notice Information
Notice Title
Pensions Administration Software
Notice Description
We are reviewing our pension administration software solution and wish to engage with the market to explore potential solutions. We want to understand what solutions may exist to meet our existing needs, as well as exploring enhancements that might be available to meet future needs. We ultimately seek a solution which will streamline pension administration for our members and future members, enhance user experience, provide modern digital tools and capabilities, and ensure compliance with legislative and regulatory standards. As of 31 March 2024, we administer the pensions for 432,496 of our members and payout approximately PS1.2bn per year in member benefits. Our existing pensions administration contract expires 31 March 2029. All details contained in this notice are our genuine best estimate but are subject to change.
Planning Information
UPDATE 27 March 2026 Dear Suppliers, We wish to inform you that the publication of the planned Pension Administration Software procurement will be delayed. The original timetable anticipated publication in late March 2026. However, following the second Request for Information (RFI), we received a significant volume of supplier feedback, which we are currently reviewing in detail. In addition, a programme-wide review is underway covering all strategic projects scheduled for delivery within the forthcoming 2026/27 Business Plan. This review is likely to result in revisions to the timelines for a number of projects, including this procurement. We will provide a further update as soon as the revised timetable has been formally approved. Kind regards PPF ----------------------------------------------------------------------------------------------------------------- This is not a call for competition. We intend to conduct preliminary market engagement as follows: Phase One - April - June 2025 • Issue Preliminary Market Engagement Notice and RFI Questionnaire • Request demonstrations from interested suppliers Please note we plan to draft our detailed requirements and contract terms between June 2025 and January 2026. Phase Two - Jan - Feb 2026 • Issue draft contract and detailed requirements to interested suppliers for comment Phase Three - March - April 2026 • Determine route to market and potentially arrange further supplier discussions for detailed requirements feedback This Preliminary Market Engagement process will be conducted on the PPFs eTendering portal at: https://ppf.bravosolution.co.uk/web/login.html To access the RFI Questionnaire, please register on our eTendering portal (if you haven't done so already), and follow the steps to pqq_54 - RFI Questionnaire - Pensions Software Solution Review (PSSR).
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04fb0c
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/028447-2026
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- UK2 - Preliminary Market Engagement Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
66 - Financial and insurance services
-
- CPV Codes
48000000 - Software package and information systems
66523100 - Pension fund administration services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 27 Mar 20262 weeks ago
- Submission Deadline
- Not specified
- Future Notice Date
- 1 May 20263 weeks to go
- Award Date
- Not specified
- Contract Period
- 31 Mar 2027 - 31 Mar 2039 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planning
- Lots Status
- Planning
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- PENSION PROTECTION FUND
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- CROYDON
- Postcode
- CR0 2NA
- Post Town
- Croydon
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI6 Outer London - South
- Small Region (ITL 3)
- TLI62 Croydon
- Delivery Location
- TLI62 Croydon
-
- Local Authority
- Croydon
- Electoral Ward
- Fairfield
- Westminster Constituency
- Croydon West
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/028447-2026
27th March 2026 - Preliminary market engagement notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/012147-2025
1st April 2025 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-04fb0c-2026-03-27T11:49:01Z",
"date": "2026-03-27T11:49:01Z",
"ocid": "ocds-h6vhtk-04fb0c",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PWMV-5634-ZZTL",
"name": "Pension Protection Fund",
"identifier": {
"scheme": "GB-PPON",
"id": "PWMV-5634-ZZTL"
},
"address": {
"streetAddress": "Renaissance,12 Dingwall Rd",
"locality": "Croydon",
"postalCode": "CR0 2NA",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKI62"
},
"contactPoint": {
"email": "commercialservices@ppf.co.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.ppf.co.uk",
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
}
]
}
}
],
"buyer": {
"id": "GB-PPON-PWMV-5634-ZZTL",
"name": "Pension Protection Fund"
},
"planning": {
"milestones": [
{
"id": "engagement",
"type": "engagement",
"description": "UPDATE 27 March 2026 Dear Suppliers, We wish to inform you that the publication of the planned Pension Administration Software procurement will be delayed. The original timetable anticipated publication in late March 2026. However, following the second Request for Information (RFI), we received a significant volume of supplier feedback, which we are currently reviewing in detail. In addition, a programme-wide review is underway covering all strategic projects scheduled for delivery within the forthcoming 2026/27 Business Plan. This review is likely to result in revisions to the timelines for a number of projects, including this procurement. We will provide a further update as soon as the revised timetable has been formally approved. Kind regards PPF ----------------------------------------------------------------------------------------------------------------- This is not a call for competition. We intend to conduct preliminary market engagement as follows: Phase One - April - June 2025 * Issue Preliminary Market Engagement Notice and RFI Questionnaire * Request demonstrations from interested suppliers Please note we plan to draft our detailed requirements and contract terms between June 2025 and January 2026. Phase Two - Jan - Feb 2026 * Issue draft contract and detailed requirements to interested suppliers for comment Phase Three - March - April 2026 * Determine route to market and potentially arrange further supplier discussions for detailed requirements feedback This Preliminary Market Engagement process will be conducted on the PPFs eTendering portal at: https://ppf.bravosolution.co.uk/web/login.html To access the RFI Questionnaire, please register on our eTendering portal (if you haven't done so already), and follow the steps to pqq_54 - RFI Questionnaire - Pensions Software Solution Review (PSSR).",
"dueDate": "2026-04-30T23:59:59+01:00",
"status": "scheduled"
}
],
"documents": [
{
"id": "012147-2025",
"documentType": "marketEngagementNotice",
"noticeType": "UK2",
"description": "Preliminary market engagement notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/012147-2025",
"datePublished": "2025-04-01T09:54:51+01:00",
"format": "text/html"
},
{
"id": "028447-2026",
"documentType": "marketEngagementNotice",
"noticeType": "UK2",
"description": "Preliminary market engagement notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/028447-2026",
"datePublished": "2026-03-27T11:49:01Z",
"format": "text/html"
}
]
},
"tender": {
"id": "CS0631",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Pensions Administration Software",
"description": "We are reviewing our pension administration software solution and wish to engage with the market to explore potential solutions. We want to understand what solutions may exist to meet our existing needs, as well as exploring enhancements that might be available to meet future needs. We ultimately seek a solution which will streamline pension administration for our members and future members, enhance user experience, provide modern digital tools and capabilities, and ensure compliance with legislative and regulatory standards. As of 31 March 2024, we administer the pensions for 432,496 of our members and payout approximately PS1.2bn per year in member benefits. Our existing pensions administration contract expires 31 March 2029. All details contained in this notice are our genuine best estimate but are subject to change.",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
},
{
"scheme": "CPV",
"id": "66523100",
"description": "Pension fund administration services"
}
],
"deliveryAddresses": [
{
"region": "UK",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKI62",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UK",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"mainProcurementCategory": "services",
"aboveThreshold": true,
"lots": [
{
"id": "1",
"suitability": {
"sme": true
},
"contractPeriod": {
"startDate": "2027-04-01T00:00:00+01:00",
"endDate": "2039-03-31T23:59:59Z",
"maxExtentDate": "2042-03-31T23:59:59Z"
},
"hasRenewal": true,
"status": "planning"
}
],
"communication": {
"futureNoticeDate": "2026-05-01T23:59:59+01:00"
},
"status": "planning",
"amendments": [
{
"id": "028447-2026",
"description": "Update to Engagement process description as follows: UPDATE 27 March 2026 Dear Suppliers, We wish to inform you that the publication of the planned Pension Administration Software procurement will be delayed. The original timetable anticipated publication in late March 2026. However, following the second Request for Information (RFI), we received a significant volume of supplier feedback, which we are currently reviewing in detail. In addition, a programme-wide review is underway covering all strategic projects scheduled for delivery within the forthcoming 2026/27 Business Plan. This review is likely to result in revisions to the timelines for a number of projects, including this procurement. We will provide a further update as soon as the revised timetable has been formally approved. Kind regards PPF"
}
]
},
"language": "en"
}