Planning

Asset Management System

GREENSQUAREACCORD LIMITED

This public procurement record has 1 release in its history.

Planning

02 Apr 2025 at 14:12

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

GREENSQUAREACCORD LIMITED, a sub-central government public authority based in Birmingham, UK, is in the planning stage for procuring an Asset Management System. This procurement falls under the goods category, specifically software packages and information systems, and aims to determine the core functions for a new asset management database solution. The market engagement exercise is scheduled to conclude on 6th May 2025, with formal procurement notice expected around 11th June 2025. The anticipated contract start date is 9th January 2026, with potential renewal options extending up to January 2036.

This tender creates significant business growth opportunities, especially for SMEs in the software and information systems arenas. The procurement seeks solutions for comprehensive property data management, component tracking, compliance management, and robust maintenance scheduling. Businesses with expertise in generating insightful reports, conducting stock condition surveys, and providing energy performance analytics will find this tender particularly well-suited. Companies specialising in integrating long-term financial planning tools for asset management will also benefit from competing in this tender, providing a chance to enhance their market position and demonstrate their innovative solutions.

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Notice Information

Notice Title

Asset Management System

Notice Description

Purchase of Asset Management System

Planning Information

Please respond to procurement@greensquareaccord.co.uk to register your interest in demonstrating your system Green Square Accord is undertaking a market engagement exercise to determine the core functions of a new asset management database solution to effectively manage its diverse property portfolio. This portfolio includes a variety of property types, such as: • General needs housing • Sheltered accommodation • Supported housing • Temporary accommodation • Leasehold properties • Land • New build developments This market engagement exercise will inform the final database specification. The specification will be refined and released to the market as part of the formal procurement process. We anticipate that the solution will encompass key functionalities, such as: • Property data management: Comprehensive records of all properties, including details such as location, size, construction type, age, tenure information, ownership information and associated files and documentation. • Component tracking: Detailed inventory of building elements & components (e.g. roofs, windows, heating systems) with associated maintenance schedules, lifecycles, warranties, and condition assessments. • Planned maintenance scheduling: Robust system for planning and tracking preventative maintenance activities, ensuring compliance with regulatory requirements and best practice. This could include functionality for cyclical and planned preventative maintenance scheduling. • Compliance management: Tools to monitor and ensure compliance with relevant health and safety regulations (e.g. gas safety, electrical safety, asbestos management, fire and building safety). • Reporting and analytics: Generation of insightful reports on asset performance, maintenance costs, compliance status, and stock condition. This could include the ability to forecast future maintenance needs and budgets. • Stock condition surveys: A solution for conducting stock condition surveys, allowing surveyors to collect data on-site and upload it directly to the database. • Nett Present Value (NPV) Analysis: The solution could enable Green Square Accord to perform NPV analysis on planned maintenance and investment decisions. • 30-Year Business Forecasting and Investment Planning: The solution should support long-term financial planning by enabling Green Square Accord to forecast asset performance, maintenance costs, and investment needs over a 30-year horizon. This will facilitate informed decision-making about future capital expenditure and asset management strategies. • Energy Performance and Analysis: The solution could include functionality to record and analyse energy performance data for individual properties and across the portfolio. This could include EPC ratings, energy consumption data, and carbon emissions reporting, enabling Green Square Accord to identify areas for improvement and track progress towards its sustainability goals. it is envisaged that GSA will invite 5 suppliers to demonstrate their systems and offering as part of this Market engagement

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04fc20
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/012572-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Apr 202510 months ago
Submission Deadline
Not specified
Future Notice Date
11 Jun 2025Expired
Award Date
Not specified
Contract Period
9 Jan 2026 - 9 Jan 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GREENSQUAREACCORD LIMITED
Contact Name
Not specified
Contact Email
procurement@greensquareaccord.co.uk
Contact Phone
Not specified

Buyer Location

Locality
BIRMINGHAM
Postcode
B1 2JB
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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