Planning

Payroll, HR and LMS Services

GOVERNMENT LEGAL DEPARTMENT

This public procurement record has 1 release in its history.

Planning

03 Apr 2025 at 11:00

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Government Legal Department (GLD), based in London, is in the planning stage of a procurement process for Payroll, HR, and LMS Services. This contract falls under the industry category of personnel and payroll services and is part of the services procurement category. Key dates include a supplier engagement session on 6th May 2025, further engagements on 14th and 15th May 2025, with written responses due by 15th May 2025. The procurement decisions will be made by summer 2025, and the contract period is expected to start on 1st July 2026 and conclude on 30th April 2029.

This tender presents an excellent opportunity for businesses specialising in Human Capital Management platforms, particularly those capable of providing integrated solutions for HR, payroll, learning management systems, and workforce analytics. Small and medium-sized enterprises (SMEs) are encouraged to participate. The comprehensive requirements highlight the need for web-based modules that support efficient people management, payroll processing, and employee self-service functionalities, making it an attractive prospect for businesses equipped to deliver innovative and scalable HR solutions. This contract can offer substantial growth potential for companies by aligning their services with the demanding standards of a major government department.

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Notice Information

Notice Title

Payroll, HR and LMS Services

Notice Description

Background To GLD The Government Legal Department is the largest provider of legal services across government, working on high profile matters that are frequently scrutinised in Parliament and the media. Our work includes: -Developing and drafting legislation -Providing legal advice on policies -Securing our economic and trade relationships -Ensuring value from commercial contracts worth billions of -pounds -Providing the Civil Service's employment law advice -We are at the heart of delivering the Government's priorities and our success depends on our people. GLD is a non-ministerial government department, sponsored by the Attorney General. We are headed by the Treasury Solicitor, our Permanent Secretary and employ over 3000 people, including over 2000 legal professionals. Our offices include London, Leeds, Bristol, Croydon and Manchester as well as overseas. We provide specialist legal services including Litigation, Employment and Commercial Law as well as advising most Government Departments on the policies and services they deliver. GLD also depends on a range of vital corporate services. These are essential to the smooth and efficient running of the Department and provide the foundation to enable GLD to deliver outstanding legal services. Our corporate functions include Strategy, HR, Finance, Digital, Data and Technology, Communications, Security, Commercial and Project delivery. Our vision is to be an outstanding legal organisation and a brilliant place to work where everyone can thrive and fulfil their potential. This is an exciting time for GLD, with cutting edge legal work on global issues and a transformation agenda which is ensuring the Department exemplifies the Modern Civil Service. The Requirement GLD's HR Department provide HR and payroll support for over 3000 GLD employees and approximately 100 employees in the Attorney General's Office (AGO) and HM Crown Prosecution Inspectorate (HMCPI). GLD is looking for a Human Capital Management Platform which will support the delivery of that service. What do we need? We need the system to provide the following web-based modules: Human Resource Management functionality to hold 4000 records. Through this module, GLD require easy to access records and support for efficient people management processes, for example absence management. Payroll Management supporting an internal payroll team to efficiently and accurately deliver, report and audit the monthly payroll for three organisations (GLD, AGO and MHCPI). The module should also include efficient pensions administration for GLD pensions schemes. Management information: a suit of reports with the flexibility to create accurate bespoke reporting that can be integrated into GLD's overall MI reporting and provide interactive dashboards supporting leaders and line managers to make informed decisions about their people. Line managers and employees self-service for key functions, for example, the recording and approval or annual leave, recording sickness absence, updating personal records, etc. This should be supported by a mobile application providing access to payslips etc. Learning Management System supporting comprehensive learning journeys for all employees, from structured early career programmes and mandatory learning to bespoke and user-defined learning pathways. The LMS should support the efficient management, reporting and evaluation of all learning of e-learning and instructor led training. Integrated document management / employee records storage should enable easy access and storage of key documents and records by HR and, as appropriate, line managers. Gen AI chatbot function to support the HR team in efficiently and accurately managing routine HR queries about policy, terms and conditions and individual entitlements. The chatbot should allow escalation to the HR team as appropriate and provide MI for reporting and audit. Flexi time monitoring supporting the efficient monitoring and management of flexible working. Workforce planning and analytics should be available to provide an overview of the current structure, cost and demographic of the workforce and inform future organisational design and succession planning. Important Considerations GLD administers different terms and conditions for different employee groups, i.e., legal employees and Senior Civil Servants. The system will need to contain flexibility to efficiently manage these differences. GLD is responsible for the provision of professional development support for approximately 6000 legal professionals engaged across Government Departments. The significant majority are employed by GLD. The LMS should be accessible for those employed in GLD and, by invitation, legal professionals in other Government Departments. Skeleton HR records are required for GLD's agency and contractor populations. This group are not included in payroll and do not require a full systems licence. What the service must deliver The system must organise employee records within an organisational structure. The system must allow GLD to send automated correspondence to employees and line managers, supporting processes such as absence management and probation. Self-service access for payslip, annual leave, and updating personal information.

Planning Information

Please express an interest by emailing bids@governmentlegal.gov.uk where we will send you the complete pack for the RFI. Key information -Supplier engagement session via MS Teams on 6th May 2025 -Further selected engagement on 14th and 15th May 2025 -Written responses by 15th May 2025 -Future procurement decisions - Summer 2025 Note the contract start dates are not bindable and information collected will support a business case.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04fc97
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/012771-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79631000 - Personnel and payroll services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Apr 202510 months ago
Submission Deadline
Not specified
Future Notice Date
15 May 2025Expired
Award Date
Not specified
Contract Period
30 Jun 2026 - 30 Apr 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GOVERNMENT LEGAL DEPARTMENT
Contact Name
Stephen Newton
Contact Email
bids@governmentlegal.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
SW1H 9GL
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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Management information: a suit of reports with the flexibility to create accurate bespoke reporting that can be integrated into GLD's overall MI reporting and provide interactive dashboards supporting leaders and line managers to make informed decisions about their people. Line managers and employees self-service for key functions, for example, the recording and approval or annual leave, recording sickness absence, updating personal records, etc. This should be supported by a mobile application providing access to payslips etc. Learning Management System supporting comprehensive learning journeys for all employees, from structured early career programmes and mandatory learning to bespoke and user-defined learning pathways. The LMS should support the efficient management, reporting and evaluation of all learning of e-learning and instructor led training. Integrated document management / employee records storage should enable easy access and storage of key documents and records by HR and, as appropriate, line managers. Gen AI chatbot function to support the HR team in efficiently and accurately managing routine HR queries about policy, terms and conditions and individual entitlements. The chatbot should allow escalation to the HR team as appropriate and provide MI for reporting and audit. Flexi time monitoring supporting the efficient monitoring and management of flexible working. Workforce planning and analytics should be available to provide an overview of the current structure, cost and demographic of the workforce and inform future organisational design and succession planning. Important Considerations GLD administers different terms and conditions for different employee groups, i.e., legal employees and Senior Civil Servants. The system will need to contain flexibility to efficiently manage these differences. 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