Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Managed Stations Fire Safety Systems Maintenance

NETWORK RAIL INFRASTRUCTURE LIMITED

This public procurement record has 2 releases in its history.

Tender

08 Sep 2025 at 15:51

UK4 - Tender Notice
Planning

03 Apr 2025 at 16:08

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The tender process, overseen by Network Rail Infrastructure Limited, focuses on appointing a single supplier for the "Managed Stations Fire Safety Systems Maintenance" project. This initiative involves maintaining fire safety and Voice Alarm/Public Address systems, alongside reactive repairs and new installations across 16 managed stations in England. The procurement stage is currently active, with a submission deadline for expressions of interest set for 6th October 2025. The procurement method employed is competitive, following a flexible procedure under the Procurement Act 2023, and is valued at approximately £18.78 million. The contractual agreement will initially span five years, with potential annual extensions up to three additional years, contingent upon performance. The central location for operations is within the United Kingdom.

This tender is an excellent opportunity for businesses specialising in fire safety systems and VAPA technologies to expand their portfolio within the public sector. Companies possessing expertise in fire prevention installations, maintenance of firefighting and alarm systems, or fire detection technologies would be well-positioned to compete for this contract. The opportunities for growth are enhanced by the contract's potential to foster local employment and skills development through apprenticeship placements. SMEs are particularly encouraged to participate, provided they meet the qualifications, demonstrating both economic and technical capacity. The competitive flexible procedure ensures that only highly qualified suppliers advance through each stage, with the ultimate goal of delivering high-quality service while adhering to safety and regulatory standards.

How relevant is this notice?

Notice Information

Notice Title

Managed Stations Fire Safety Systems Maintenance

Notice Description

Network Rail is seeking to appoint a single supplier to deliver comprehensive fire safety systems and Voice Alarm/Public Address (VAPA) system maintenance, reactive repairs, and installation services across 16 managed stations in England. The scope of the contract includes but not limited to: Planned Preventative Maintenance (PPM): Regular inspection, testing, servicing, and certification of all fire safety and VAPA systems, including fire alarms, detection devices, visual alarms, manual call points, aspirating smoke detection, public address equipment, amplifiers, microphones, battery backup systems, and suppression systems. The supplier will be responsible for ensuring all systems remain compliant with relevant legislation and standards. Reactive Maintenance: Rapid response to faults, breakdowns, and emergency call-outs, including fault diagnosis, repairs, and restoration of system functionality. The supplier must meet agreed service levels for response and resolution times, and provide 24/7 helpdesk support for all managed stations. Project Works: Installation, upgrade, and commissioning of new fire safety and VAPA systems, including system replacements, enhancements, and integration with existing infrastructure. The supplier will manage all aspects of project delivery, from design and procurement to installation, testing, and handover. Asset Data Management: Collection, maintenance, and reporting of asset data for all fire safety and VAPA systems, ensuring accurate records are maintained and updated on Network Rail's Citadel system. This includes uploading maintenance and reactive records, updating system schematics, and supporting compliance audits. Compliance and Technical Assurance: Delivery of services in accordance with the Fire Safety Regulatory Reform Order (2005), Network Rail standards, and all relevant statutory and industry requirements. The supplier must hold or obtain all necessary certifications and accreditations for the systems and disciplines covered by the contract. Social Value and Workforce: The supplier is expected to support skills development and local employment through apprenticeship placements and workforce engagement, and to comply with TUPE regulations for any eligible incumbent staff.

Lot Information

Lot 1

Options: Network Rail reserves the right to add or remove further assets including currently excluded stations and their associated systems to the contract during the term, to meet operational requirements if required.

Renewal: The contract will run for an initial five-year term, with the option to extend annually for up to three additional years (1+1+1 structure). Extensions may be used in the following circumstances Performance-Based Extension, Continuity of Service etc. Anticipated Breakdown of Extension Structure: Year 1 Extension: May be exercised at the end of the initial five-year term, subject to satisfactory performance and mutual agreement. Year 2 Extension: May be exercised at the end of the first extension year, subject to ongoing satisfactory performance. Year 3 Extension: May be exercised at the end of the second extension year, subject to ongoing satisfactory performance. Extensions are anticipated to be exercised annually (1+1+1 structure), but the length and timing of each extension will be at Network Rail's sole discretion, subject to satisfactory performance, mutual agreement, and operational requirements.

Planning Information

The Market Engagement for the "Managed Stations Fire Safety Systems Maintenance Framework" will be conducted through the completion of a questionnaire. This questionnaire must be returned by 22nd April 2025. To access the Market Engagement submission document, please follow these steps: 1. Visit our Bravo site using the link provided below. Link to Bravo: https://networkrail.bravosolution.co.uk/web/login.html 2. On the Bravo login page, locate and select the "View Current Opportunities" option at the bottom left of the page. Find and select the link for "Managed Stations Fire Safety Systems Maintenance Framework" to access the documents available for the market engagement exercise. There is no need to log in to Bravo to access the opportunity. You can view and download the necessary documents without logging in. The instructions for returning the market engagement information are detailed within the Market Engagement document titled "Fire Systems Market Engagement v2". Please ensure you follow these instructions carefully to submit your information correctly.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04fcf2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/054751-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

35 - Security, fire-fighting, police and defence equipment

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services

51 - Installation services (except software)

CPV Codes

31625100 - Fire-detection systems

31625200 - Fire-alarm systems

35111500 - Fire suppression system

44221220 - Fire doors

45312100 - Fire-alarm system installation work

45343000 - Fire-prevention installation works

45343100 - Fireproofing work

45343230 - Sprinkler systems installation work

50413200 - Repair and maintenance services of firefighting equipment

50711000 - Repair and maintenance services of electrical building installations

50712000 - Repair and maintenance services of mechanical building installations

51700000 - Installation services of fire protection equipment

Notice Value(s)

Tender Value
£18,780,000 £10M-£100M
Lots Value
£18,780,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Sep 202511 months ago
Submission Deadline
1 Oct 2025Expired
Future Notice Date
11 Jul 2025Expired
Award Date
Not specified
Contract Period
26 Sep 2026 - 25 Sep 2031 Over 5 years
Recurrence
2033-09-26

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NETWORK RAIL INFRASTRUCTURE LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 8SW
Postcode Area
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI45 Lambeth
Delivery Location
Not specified
Local Authority
Lambeth
Electoral Ward
Waterloo & South Bank
Westminster Constituency
Vauxhall and Camberwell Green

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...