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Provision of Dry Mixed Recycling Services and Haulage

South Oxfordshire District Council

This public procurement record has 4 releases in its history.

Award

30 Mar 2026 at 12:11

UK6 - Contract Award Notice
Tender

17 Oct 2025 at 14:56

UK4 - Tender Notice
PlanningUpdate

04 Apr 2025 at 13:35

UK2 - Preliminary Market Engagement Notice
Planning

04 Apr 2025 at 13:13

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

South Oxfordshire District Council, alongside Vale of White Horse District Council, has concluded the award stage of a procurement process for the "Provision of Dry Mixed Recycling Services and Haulage." This contract focuses on the transport of dry mixed recyclate from a Waste Transfer Station to a Materials Recovery Facility (MRF) in Oxfordshire. The process, employing an open procedure, reached completion in March 2026. The new service will commence on 29 June 2026 and is set to run until 28 June 2034, with opportunities for renewal. The procurement falls within the services category and is valued at approximately GBP 1,679,726 for the confirmed gross amount of the awarded contract. This initiative aims to support the councils' strong recycling performance, crucial for the ongoing management of household waste services in the UKJ14 region.

This tender presents a significant opportunity for businesses operating in waste management and recycling, especially those with the capacity to handle substantial volumes of recyclate with minimal contamination. Companies equipped with specialised vehicles for refuse collection and processing, and experience in managing municipal waste, are particularly well-suited to benefit. The successful bidder, Timberpak Pearce Ltd, exemplifies an SME poised for growth, leveraging their expertise to fulfill the stringent separation and processing demands set by the councils. With a track record in recycling, businesses complying with sustainability and recycling standards will find opportunities to further enhance their services and operations within the communities served by the councils. The contract's potential extension aligns with evolving waste management policies, allowing businesses to adapt and innovate further in response to future changes in material requirements.

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Notice Information

Notice Title

Provision of Dry Mixed Recycling Services and Haulage

Notice Description

South Oxfordshire District Council and Vale of White Horse District Council (the Councils) as second tier Waste Collection Authorities operate a shared household waste and recycling collection service. This is currently contracted out to a waste collection company whose material sorting arm accepts the Dry Mixed Recycling (DMR) material at its Material Recovery Facility (MRF). The DMR is fully co-mingled in line with the Governments Core Materials Set. That means that all recycling other than food and garden waste are collected within the same receptacle from households. The current contractual arrangements for this service is due to expire on 28 June 2026. This procurement concerns the proposed award of a new contract to a suitable Supplier that is intended to replace/succeed the existing arrangements which is anticipated to commence from Monday 29 June 2026. This proposed contract is for the transport of the Councils' DMR from the Waste Transfer Station to a MRF for separation and onward sale to the markets for re-processing. Under the proposed contract the Councils require that the DMR be collected from the Waste Transfer Station. The Councils will not be supplying vehicles for this purpose and it will be the responsibility of the successful Supplier to secure suitable vehicles for the provision of this service. The Waste Transfer Station is operated by FCC Recycling (UK) Limited, who the Councils hold a contract with for receiving DMR and making it available to Hauliers. The Waste Transfer Station is located at Appleford Sidings, OX14 4PW. Once the DMR has been picked up from the Waste Transfer Station and transported to a MRF the successful Supplier will be responsible for ensuring that all the recyclable materials received at the MRF or MRFs will then be separated out into the key material types and sold onto re-processing markets. Under this contract the successful Supplier will be required to separate out the maximum amount of DMR received and pass this on to re-processors, minimising the amount of recyclate sent for disposal. A split from the sale of materials, as described within the Pricing Schedule, will be passed on by the Supplier to the Councils. It will track the LetsRecycle pricing index. The Councils are in the top 5 in the country for recycling performance and have been so for over a decade. The recyclate in scope for this contract is, in comparison to many other local authorities, low in contaminants. Total annual tonnages are circa 27,000.

Lot Information

Lot 1

Renewal: The contract is for an initial term of 8 years (with a break clause at year 4). There is also an option to extend the Expiry Date by a period or periods of up to eight (8) years

Planning Information

The Authorities have published pre-market engagement questions with a response deadline of 5pm 17th April 2025. There will not be an extension beyond that time, nor will any clarifications be issued or dialogue entered into. The link to the opportunity to take part in the preliminary market engagement is as follows https://procontract.due-north.com/Procurer/Advert/View?advertId=d5c48ef8-5011-f011-8136-005056b64545&fromAdvertEvent=True

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04fd53
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/029032-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

42 - Industrial machinery

45 - Construction work

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

34144511 - Refuse-collection vehicles

34144512 - Refuse-compaction vehicles

34144700 - Utility vehicles

42914000 - Recycling equipment

45213270 - Construction works for recycling station

90514000 - Refuse recycling services

Notice Value(s)

Tender Value
£32,000,000 £10M-£100M
Lots Value
£32,000,000 £10M-£100M
Awards Value
£1,679,726 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
30 Mar 20264 months ago
Submission Deadline
25 Nov 2025Expired
Future Notice Date
15 May 2025Expired
Award Date
27 Mar 20265 months ago
Contract Period
29 Jun 2026 - 28 Jun 2034 Over 5 years
Recurrence
2041-01-28

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Oxfordshire District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ABINGDON
Postcode
OX14 3JE
Postcode Area
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLJ14 Oxfordshire CC
Local Authority
Vale of White Horse
Electoral Ward
Abingdon Abbey Northcourt
Westminster Constituency
Oxford West and Abingdon

Supplier Information

Number of Suppliers
1
Supplier Name

Timberpak Pearce Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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